Operational IT Committee
3:00-4:00pm., September 28, 2016, FAC 228D
I. 3:00-3:15pm How IT Governance Works (Brad Englert)
Brad Englert presented and explained IT Governance’s structure, history, and its values. The general responsibilities of IT Governance Committees include establishing the following: a campus-wide IT vision, IT policies that support strategic, campus-wide IT priorities, an overall IT budget structure for total IT spend on campus, and practices and tools for IT across campus. IT Governance Committees is also responsible for defining technical architecture and standards for the University.
II. 3:15-3:45pm 2015-2016 IT Governance Priorities (Brad Englert)
The priorities and current projects of each committee were explained. IT Governance Priorities are in support of excellent, effectiveness, and efficiency. Budgetary concerns are a focus for this year.
Discussion took place on changes and suggestions for this year.
Q: How can we contribute to not only the IT Governance but also the university?
A: OIT will guide decisions for the new Workday implementation that will affect every unit and employee on campus.
Brad Englert reported that ITS is challenged with a series of financial accounting, budgeting, and reporting errors, central fund diversions, and process mistakes that leave ITS in a budget predicament. Internal Audit reviewed the situation and confirmed the erroneous reporting and funding diversions, which result in a structural deficit.
During the fall semester, ITS and the Office of Accounting will be reviewing all ITS Service Center rates, recommend service changes (retire/reduce), and seek new funding sources. Brad will be working with his leadership team, the University’s executive leadership, and IT governance to re-look at all of the ITS services and the associated costs to provide those services in order to address the funding gap.
III. 3:45-4:00pm Elect Chair
Donna Bellinghausen has volunteered as chair. The committee unanimously elected Donna as OIT’s 2016-2017 chair.