SCHOOL LETTER TEMPLATES12/9/13

Instructions to Extension Educators

If your activity takes place on school property, please work with the school to get a letter of approval.

Use these examples below to help you create a school letter. Adapt the sample text to meet the specific needs of your program. Provide the letter to the school administration. Ask them to submit it to you on their school letterhead. The letter needs to be completed electronically and does not have to be in paper format.

Initiate and secure the school letter early in your planning process so you can attach the letter when you submit your protocol for IRB review.

Example 1

July 16, 201X

Ellen Educator

Purdue Extension–_____ County

121 N. Main Street

Anywhere, IN XXXXX

Dear Ellen,

(School name) will be taking our___ grade classes to the Ag Day Event being held and (co-)sponsored by Purdue Extension - _____ County. Ag Day provides our students with hands-on educational experiences in science and agriculture and is an important part of our curriculum.

In addition to discussing Ag Day with students before and after the event, teachers will administer a pre-and post-test to determine what students learn about agriculture and science at Ag Day. They will share the results of the test with Extension Service.

We are pleased to incorporate Ag Day into our curriculum.

Sincerely,

Superintendent/Principal/Teachers

_____ School Corporation

Example 2

September 25, 201X

EdEducator

Purdue Extension–_____ County

100 S. Main Street

City, IN ZIP

DearEd,

Our middle school classes are looking forward to your upcoming presentation on______. Our seventh and eighth graders have spent the last four weekslearning about how to use money wisely, including topics of budgeting, checking accounts, and saving. Your presentation on credit will help to bring the entire unit together, and we consider it an important part of the financial resources curriculum.

Prior to your presentation, our teachers will administer pre-tests covering credit issues. Post tests will be administered following the presentation to determine what students have learned about the using credit wisely. Teachers will share the results of these tests with Purdue Extension- ______County.

We are excited to have you visit our school and are pleased that you can present an important part of the middle school’s financial resources curriculum.

Sincerely,

Superintendent/Principal/Teachers

_____ School Corporation

Example 3

October __, 201x

Educator Name

Purdue Extension –______County

PO Box

Town, IN zip

Dear ______,

______Community School is pleased to be able to host the “______” workshop (or after-school program or community forum, or other event) set to address ______for ______(identify participants) in ______County (or community or school).

In addition to ______(activities of workshop), the workshop will provide ______(audience) to gather and ______(learn, plan, work together, or other action of workshop) regarding ______(topic, focus, ideas).

Purdue Extension will be completing an evaluation ______(when and how) to capture the impact of the workshop. Results of the evaluation will also be used to ______. Completion of the surveys by participants is voluntary and anonymous.

We are pleased to provide the meeting space, equipment and facilities needed for the _____ workshop.

Sincerely,

______, Principal

______Community School Corporation