OK ST BD OF EXAMINERS FOR LONG TERM CARE ADMS. 6-28-2017
MINUTES
The Regular Board meeting of the Oklahoma State Board of Examiners for Long Term Care Administrators (OSBELTCA) was held, June 28, 2017 at 10:00 a.m. The meeting location was at the Shepherd Center, 2401 NW 23rd, OSBELTCA Conference Room, Ste 2 H, Oklahoma City, Oklahoma. In the absence of Ms. Susan Barnes, Chair, Ms. Nancy Poteete, Sec-Treasurer, presided over the meeting.
Advance notice of this regularly scheduled meeting was transmitted to the Oklahoma Secretary of State on October 31, 2016 and posted on the OSBELTCA website on June 27, 2017. The agenda was posted in a prominent public view on the front doors of the Shepherd Center located at 2401 NW 23rd, Oklahoma City, Oklahoma on June 27, 2017 at 9:00 a.m.
MEMBERS PRESENT
Ms. Nancy Poteete, Sec-Treasurer, Norman
Ms. Pat Bean, OK City
Ms. Donna Bowers, OK City
Dr. Scott Calhoon, OK City
Mr. Brett Coble, Ardmore
Ms. Tracy Copp, Claremore
Ms. Georgia Devening, Choctaw
Mr. James Joslin, OK City
Ms. Jacki Millspaugh, OK City
Ms. Nancy Pfeifer, Tulsa
MEMBERS ABSENT
Ms. Susan Barnes, Chair, Edmond
Mr. Bill Pierce, Vice-Chair, OK City
Mr. Curtis Aduddell, OK City
Ms. Susan Haws, Glenpool
Ms. Lisa Pever, OK City
OTHERS PRESENT
Ms. Tiffany Wythe, Assistant Attorney General
Mr. Gaylord Z. Thomas
Ms. Pam Duren
Ms. Dee Downer
Ms. Melissa Holland
Mr. Patrick Gaines
Ms. Sue Wantland
Ms. Ashley Bullock
Mr. Josh Bullock
Ms. Laura Carrillo
Ms. Tara Chill
Ms. Liliane Dirrim
Ms. Angela Northcutt
Ms. Christy Perez
Ms. Cheryl Seabaugh
Ms. Seana Sutterfield
Ms. Sherelyn Trotman
Ms. Nancy Poteete, Sec-Treasurer, called the meeting to order and stated that we were in compliance with the Open Meeting Act and Authority.
Ms. Poteete asked Ms. Pam Duren to call roll to establish a quorum.
Present were Mr. James Joslin, Ms. Jacki Millspaugh, Ms. Nancy Poteete, Ms. Donna Bowers, Ms. Nancy Pfeifer, Mr. Brett Coble, Ms. Pat Bean and Ms. Tracy Copp. There was a quorum.
Ms. Nancy Poteete asked the public to introduce themselves to the Board members.
Ms. Poteete asked the Board members to review the minutes of the 5-17-2017 Board meeting.
Motion was made by Ms. Pat Bean, seconded by Mr. James Joslin, to approve the minutes of the 5-17-2017 Board meeting. Motion carried with voting as follows: Affirmative – Mr. James Joslin, Ms. Jacki Millspaugh, Ms. Nancy Poteete, Ms. Donna Bowers, Ms. Nancy Pfeifer and Ms. Pat Bean. Negative – None. Abstaining –Mr. Brett Coble and Ms. Tracy Copp.
In the absence of Mr. Curtis Aduddell, Chair of the Education Committee, Mr. Gaylord Z. Thomas, Executive Director, led the review, discussion and possible action regarding granting the request of Long Term Care Administrator’s license.
Mr. Thomas informed the Board that Ms. Ashley Bullock met the requirements for becoming a Nursing Home Administrator.
Motion was made by Ms. Pat Bean, seconded by Mr. Brett Coble, to approve Ms. Ashley Bullock as a Nursing Home Administrator. Motion carried with voting as follows: Affirmative – Mr. James Joslin, Ms. Jacki Millspaugh, Ms. Nancy Poteete, Ms. Donna Bowers, Ms. Nancy Pfeifer, Mr. Brett Coble, Ms. Pat Bean and Ms. Tracy Copp. Negative – None. Abstaining – None.
Dr. Scott Calhoon arrived at 10:10 am.
Mr. Thomas informed the Board that Ms. Laura Carrillo met the requirements for becoming a Residential Care/Assisted Living Administrator.
Motion was made by Ms. Pat Bean seconded by Mr. Brett Coble to approve Ms. Laura Carrillo as a Residential Care/Assisted Living Administrator. Motion carried with voting as follows: Affirmative – Mr. James Joslin, Ms. Jacki Millspaugh, Ms. Nancy Poteete, Ms. Donna Bowers, Ms. Nancy Pfeifer, Mr. Brett Coble, Ms. Pat Bean and Ms. Tracy Copp. Negative – None. Abstaining – Dr. Scott Calhoon.
Mr. Thomas informed the Board that Ms. Tara Chill met the requirements for becoming a Residential Care/Assisted Living Administrator.
Motion was made by Ms. Pat Bean, seconded by Mr. James Joslin, to approve Ms. Tara Chill as a Residential Care/Assisted Living Administrator. Motion carried with voting as follows: Affirmative – Mr. James Joslin, Ms. Jacki Millspaugh, Ms. Nancy Poteete, Ms. Donna Bowers, Ms. Nancy Pfeifer, Mr. Brett Coble, Ms. Pat Bean, Ms. Tracy Copp and Dr. Scott Calhoon. Negative – None. Abstaining – None.
Mr. Thomas informed the Board that Ms. Liliane Dirrim met the requirements for becoming a Nursing Home Administrator.
Motion was made by Ms. Pat Bean, seconded by Mr. Brett Coble, to approve Ms. Liliane Dirrim as a Nursing Home Administrator. Motion carried with voting as follows: Affirmative – Mr. James Joslin, Ms. Jacki Millspaugh, Ms. Nancy Poteete, Ms. Donna Bowers, Ms. Nancy Pfeifer, Mr. Brett Coble, Ms. Pat Bean, Ms. Tracy Copp and Dr. Scott Calhoon. Negative – None. Abstaining – None.
Ms. Georgia Devening arrived at 10:12 am.
Mr. Thomas informed the Board that Ms. Shannon Dunn met the requirements for becoming a Nursing Home Administrator.
Motion was made by Ms. Pat Bean, seconded by Mr. James Joslin, to approve Ms. Shannon Dunn as a Nursing Home Administrator. Motion carried with voting as follows: Affirmative – Mr. James Joslin, Ms. Jacki Millspaugh, Ms. Georgia Devening, Ms. Nancy Poteete, Ms. Donna Bowers, Ms. Nancy Pfeifer, Mr. Brett Coble, Ms. Pat Bean, Ms. Tracy Copp and Dr. Scott Calhoon. Negative – None. Abstaining – None.
Mr. Thomas informed the Board that Ms. Angela Northcutt met the requirements for becoming a Residential Care/Assisted Living Administrator.
Motion was made by Ms. Pat Bean, seconded by Mr. James Joslin, to approve Ms. Angela Northcutt as a Residential Care/Assisted Living Administrator. Motion carried with voting as follows: Affirmative – Mr. James Joslin, Ms. Jacki Millspaugh, Ms. Georgia Devening, Ms. Nancy Poteete, Ms. Donna Bowers, Ms. Nancy Pfeifer, Mr. Brett Coble, Ms. Pat Bean, Ms. Tracy Copp and Dr. Scott Calhoon. Negative – None. Abstaining – None.
Mr. Thomas informed the Board that Ms. Christy Perez met the requirements for becoming a Certified Assistant Administrator.
Motion was made by Ms. Pat Bean, seconded by Mr. Brett Coble, to approve Ms. Christy Perez as a Certified Assistant Administrator. Motion carried with voting as follows: Affirmative – Mr. James Joslin, Ms. Jacki Millspaugh, Ms. Georgia Devening, Ms. Nancy Poteete, Ms. Donna Bowers, Ms. Nancy Pfeifer, Mr. Brett Coble, Ms. Pat Bean, Ms. Tracy Copp and Dr. Scott Calhoon. Negative – None. Abstaining – None.
Mr. Thomas informed the Board that Ms. Cheryl Seabaugh met the requirements for becoming a Residential Care/Assisted Living Administrator.
Motion was made by Ms. Pat Bean, seconded by Mr. James Joslin, to approve Ms. Cheryl Seabaugh as a Residential Care/Assisted Living Administrator. Motion carried with voting as follows: Affirmative – Mr. James Joslin, Ms. Jacki Millspaugh, Ms. Georgia Devening, Ms. Nancy Poteete, Ms. Donna Bowers, Ms. Nancy Pfeifer, Mr. Brett Coble, Ms. Pat Bean, Ms. Tracy Copp and Dr. Scott Calhoon. Negative – None. Abstaining – None.
Mr. Thomas informed the Board that Ms. Seana Sutterfield met the requirements for becoming a Nursing Home Administrator.
Motion was made by Ms. Pat Bean, seconded by Mr. Brett Coble, to approve Ms. Seana Sutterfield as a Nursing Home Administrator. Motion carried with voting as follows: Affirmative – Mr. James Joslin, Ms. Jacki Millspaugh, Ms. Georgia Devening, Ms. Nancy Poteete, Ms. Donna Bowers, Ms. Nancy Pfeifer, Mr. Brett Coble, Ms. Pat Bean, Ms. Tracy Copp and Dr. Scott Calhoon. Negative – None. Abstaining – None.
Mr. Thomas informed the Board that Ms. Sherelyn Trotman met the requirements for becoming a Residential Care Administrator.
Motion was made by Ms. Pat Bean, seconded by Mr. James Joslin, to approve Ms. Sherelyn Trotman as a Residential Care Administrator. Motion carried with voting as follows: Affirmative – Mr. James Joslin, Ms. Jacki Millspaugh, Ms. Georgia Devening, Ms. Nancy Poteete, Ms. Donna Bowers, Ms. Nancy Pfeifer, Mr. Brett Coble, Ms. Pat Bean, Ms. Tracy Copp and Dr. Scott Calhoon. Negative – None. Abstaining – None.
Licenses were presented at this time.
In the absence of Mr. Curtis Aduddell, Chair of the Education Committee, Mr. Gaylord Z. Thomas, Executive Director, led the review, discussion and possible action regarding granting approval of the following continuing education program for Long Term Care Administrators:
OK Healthy Aging Initiative (OHAI)
BD of Regents of the University of OK
1122 NE 13th St., OKC, OK 73117
Alzheimer’s Disease & Dementia Seminar
OUHSC College of Allied Health, 1200 N. Stonewall Ave., OKC, OK
July 26, 2017
Requesting 6 CEUs
Motion was made by Mr. Brett Coble, seconded by Ms. Pat Bean, to approve the aforementioned program for Oklahoma Long Term Care Administrators. Motion carried with voting as follows: Affirmative – Mr. James Joslin, Ms. Jacki Millspaugh, Ms. Georgia Devening, Ms. Nancy Poteete, Ms. Donna Bowers, Ms. Nancy Pfeifer, Mr. Brett Coble, Ms. Pat Bean, Ms. Tracy Copp and Dr. Scott Calhoon. Negative – None. Abstaining – None.
Mr. Gaylord Z. Thomas led the review, discussion and possible action regarding the Probable Cause Committee Report.
Mr. Thomas informed the Board that there would not be a quorum to vote on the Probable Cause Committee cases 17-010(HB) and 17-014(HB) once the Probable Cause committee members recused. Mr. Thomas recommended the aforementioned cases be tabled until the August 2017 Board meeting.
Motion was made by Ms. Pat Bean, seconded by Ms. Jacki Millspaugh, to table the aforementioned Probable Cause cases until the August 2017 Board meeting. Motion carried with voting as follows: Affirmative – Mr. James Joslin, Ms. Jacki Millspaugh, Ms. Georgia Devening, Ms. Nancy Poteete, Ms. Donna Bowers, Ms. Nancy Pfeifer, Mr. Brett Coble, Ms. Pat Bean, Ms. Tracy Copp and Dr. Scott Calhoon. Negative – None. Abstaining – None.
Ms. Nancy Poteete, Chair of the Finance Committee, led the review, discussion and possible action regarding the Finance Report and the approval of the FY 2018 Budget.
Ms. Poteete informed the Board that she and Mr. Gaylord Z. Thomas, Executive Director, had attended the Financial Meeting yesterday and that the financial summary was in their packet. Ms. Poteete informed the Board that Ms. Dana West was the Board’s new Financial Liaison and that our projections were good and very close. Ms. Poteete also informed the Board that the FY 2018 Budget would need approval. Discussion followed.
Motion was made by Mr. James Joslin, seconded by Ms. Pat Bean, to approve the FY 2018 Budget. Motion carried with voting as follows: Affirmative – Mr. James Joslin, Ms. Jacki Millspaugh, Ms. Georgia Devening, Ms. Nancy Poteete, Ms. Donna Bowers, Ms. Nancy Pfeifer, Mr. Brett Coble, Ms. Pat Bean, Ms. Tracy Copp and Dr. Scott Calhoon. Negative – None. Abstaining – None.
Ms. Jackie Millspaugh, Chair of the Personnel Committee, led the review, discussion and possible action regarding the Election of Officers for FY 2018. Ms. Millspaugh informed the Board that the committee recommended the current slate of officers for FY 2018 – Chair – Ms. Susan Barnes, Vice-Chair – Mr. William Pierce and Sec-Treasurer – Ms. Nancy Poteete.
Motion was made by Mr. James Joslin, seconded by Ms. Pat Bean, to accept the aforementioned recommendation of the Personnel Committee. Motion carried with voting as follows: Affirmative – Mr. James Joslin, Ms. Jacki Millspaugh, Ms. Georgia Devening, Ms. Nancy Poteete, Ms. Donna Bowers, Ms. Nancy Pfeifer, Mr. Brett Coble, Ms. Pat Bean, Ms. Tracy Copp and Dr. Scott Calhoon. Negative – None. Abstaining – None.
Ms. Poteete led the review, discussion and possible action regarding the change of the August Board meeting date from August 23 to August 16, 2017.
Motion was made by Mr. James Joslin, seconded by Mr. Brett Coble, that the August 23 Board meeting date be changed to August 16, 2017. Motion carried with voting as follows: Affirmative – Mr. James Joslin, Ms. Jacki Millspaugh, Ms. Georgia Devening, Ms. Nancy Poteete, Ms. Donna Bowers, Mr. Brett Coble, Ms. Tracy Copp and Dr. Scott Calhoon. Negative – Ms. Nancy Pfeifer. Abstaining – Ms. Pat Bean.
Mr. Gaylord Z. Thomas led the review and discussion regarding the Executive Director’s report as follows:
1. NAB TRIP REPORT: As always, there’s a lot going on at NAB and it’s difficult to know where to begin. There was a lot of discussion about the changeover to the new exam format, the HSE Credential, the AIT Program/Manual and the Preceptor Training Course and a new CE Registry was also introduced and seemed to be very welcomed by almost everyone (lots of heads nodding up and down…nobody said it was a bad idea), so I’ll try to address each of these topics, briefly.
a. New Exam Format: We are actually in the “black out” period right now – an unusual time when NO EXAMS are being administered as we migrate to the new exam format and the new system that handles it. I’ve talked about the new format previously (the exam will now come in 2 parts – a “core” exam and a line-of-service (NH, RCAL, HCBS) module which streamlines the Exam Committee’s work and takes advantage of the fact that 82% of what an Administrator does overlaps, regardless of the line-of-service they’re working in. The new exam will be administered starting on July 5th so those we license at our next meeting will have taken the exam under this new format. We did have to pull some strings to get the scores for today’s meeting but it worked out and we have licensed all but one person who took the exam with the previous format. Board Executive Directors were introduced to the new system for approving applicants to take the exam and we learned that we will be getting scores “daily” instead of every other week, which is a tremendous improvement for everyone. There was a webinar on Monday, June 26th for additional training (Pam attended the webinar). It was also recorded.