OFFICIAL PROCEEDINGS
MARSHALL COUNTY BOARD OF COMMISSIONERS
March 18, 2014 9:00 A.M.
Marshall County Boardroom
The Pledge of Allegiance was given.
Chairperson Vonasek called the meeting to order with the following present: Commissioners Sharon Bring, Gary Kiesow, LeRoy Vonasek, Rolland Miller, Auditor-Treasurer Scott Peters and recording secretary Domita Mack.
The March 18, 2014 meeting agenda was approved with additions. M/S/C – Kiesow, Bring
The Board approved the March 5, 2014 meeting minutes with corrections. M/S/C – Bring, Miller
RESOLUTION 03-18-01 Payment of Bills
BE IT RESOLVED, that after review of the following bills, authorization for payment of the same in the following total amounts, are hereby approved, with a detailed listing kept on file at the Auditor’s office.
Auditor Warrants
March 14, 2014 $8585.10
Commissioner Warrants $119,224.73
M/S/C – Miller, Kiesow
Marshall County Sheriff John Novacek addressed the Board to discuss the location of the new communications tower. The Board stated they would like to see the building committee involved in this decision with a follow up meeting with the Board to further discuss the final location.
Social Services Director Chris Kujava addressed the Board.
General Business
Mr. Kujava provided updates on the following –
Legislative Issues – many proposals in the legislature, hoping it will not be a financial burden to Social Services.
Electronic Document Imaging/Case Works – Looking at sharing a server with Norman and Polk County. Hoping to get this completed in 2014, costs will depend on how sharing arrangement works.
Policy Support – Mr. Kujava supports a policy change, allowing meal reimbursement for personnel for out of county meetings.
Volunteer Appreciation Invitation – April 8th at 2 pm at meeting room one.
Personnel
The Board recognized Social Service Worker Diane Rokke, thanking her for 30 years of dedicated service at Marshall County Social Services. M/S/C – Kiesow, Bring
Director’s Administrative Report
The 2013 Year End Report was presented to the Board by Director Kujava. He is pleased with how the year turned out with service to the residents of the County and financially by reducing the levy needs while increasing year end fund reserves. Mr. Kujava thanked his staff for their dedicated and professional service.
Authorizations
Case Activity, Bills, and Director Actions received Board approval. M/S/C – Bring, Miller
Highway Engineer Lon Aune addressed the Board.
RESOLUTION 03-18-02
IT IS RESOLVED that Marshall County enter into MnDOT Agreement No. 05539 with State of Minnesota, Department of Transportation for the following purposes:
To provide payment by the State to the County for the use of C.S.A.H. 5 and C.S.A.H. 29 as a detour route during the contract construction to be performed upon, along and adjacent to Truck Highway No. 11 from 0.881 miles east of Bridge No. 35011 over the Red River to Karlstad under State Project No. 3501-14 (T.H. 11=011) M/S/C – Bring, Miller
RESOLUTION 03-18-03
WHEREAS, the Engineer in charge has filed his final certificate setting forth that the Contractor on S.A.P. 45-630-010 has completed the contract in accordance with plans and specifications and the total cost of said job was $601,143.89 and the balance due the Contractor is $26,166.77.
NOW THEREFORE, BE IT RESOLVED that said certificate be and the same is hereby approved and the County Auditor is hereby authorized to issue a warrant on the Road & Bridge Fund in the amount of $26,166.77 to T Rex Excavating, Inc. M/S/C – Bring, Kiesow
RESOLUTION 03-18-04
BE IT RESOLVED, that the County Auditor be authorized to call for bids for:
SAP 45-599-143 – Bridge Replacement on Township Road #407
in Valley Township
BE IT FURTHER RESOLVED, that the County Auditor be authorized to set the time and date for receiving bids to comply with existing publication laws. M/S/C – Kiesow, Miller
RESOLUTION 03-18-05
BE IT RESOLVED, that the County Auditor be authorized to call for bids for:
The Construction of a New Marshall County Highway Department Shop
Alvarado, MN
BE IT FURTHER RESOLVED, that the County Auditor be authorized to set the time and date for receiving bids to comply with existing publication laws. M/S/C – Miller, Bring
RESOLUTION 03-18-06
WHEREAS, the following gross bids were received from the State of Minnesota Cooperative Purchasing Agreement for one (1) plow truck with specified equipment:
Truck: Nuss Truck & Equipment …………………………. $114,080.76
Box/Hoist, Plow Equipment: Bert’s Truck Equipment …… $64,553.00
AND WHEREAS, the bid from Nuss Truck & Equipment /Bert’s Truck Equipment in the amount of $178,633.76 has been determined to be the best bid based on total price for the specified truck.
NOW THEREFORE, be it resolved that the bid of Nuss Truck & Equipment and Bert’s Truck Equipment be accepted for furnishing one (1) plow truck with specified equipment, and the County Highway Engineer be authorized to enter into a corresponding contract.
M/S/C – Miller, Bring
RESOLUTION 03-18-07
WHEREAS, the following quote was received from Evergreen Implement for one (1) ground spray rig with specified equipment.
Evergreen Implement: John Deere XUV 825I…………..$14,300.00
Mattracks: XTVR HD Plus…………………………………..$10,000.00
FS Mfg: 100 gal Skid Spray System…….…………………$2,200.00
AND WHEREAS, the quote from Evergreen Implement in the amount of $26,500.00 has been determined to be the best total price for the specified equipment.
NOW THEREFORE, be it resolved that the quote of Evergreen Implement be accepted for furnishing one (1) spray rig with specified equipment, and the County Highway Engineer be authorized to enter into a corresponding contract. M/S/C – Kiesow, Bring
The Board approved their attendance at the 5 year road plan meeting at 5:30 pm at the Newfolden Community Center. M/S/C – Bring, Miller
The Board toured the Recorder’s Office.
Lee Meier from Multi County Housing and Wynne Consulting Representative John Wynne addressed the Board and received Board approval to continue the process for a Rural Business Application for approved businesses in Oslo, Alvarado, Argyle, and Stephen.
RESOLUTION 03-18-08
BE IT RESOLVED that Marshall County, Minnesota act as the legal sponsor for projects contained in the Rural Business Enterprise Grant Application to be submitted to USDA Rural Development and that the Chairman of the Marshall County Board of Commissioners is hereby authorized to apply to the U.S. Department of Agriculture for funding of this project on behalf of Marshall County.
BE IT FURTHER RESOLVED that Marshall County, Minnesota has the legal authority to apply for financial assistance, and the institutional and managerial capability to ensure adequate operation if the proposed project.
BE IT FURTHER RESOLVED that upon approval of its application by the U.S. Department of Agriculture, Marshall County may enter into an agreement with the U.S. Department of Agriculture for the above-referenced project(s), and that Marshall County certifies that it will comply with all applicable laws and regulations as stated on all contract agreements as they pertain to the Rural Business Enterprise Grant Program.
NOW, THEREFORE BE IT RESOLVED that the Chairman of the Marshall County Board of Commissioners is hereby authorized to execute such applications forms and agreements as are necessary to obtain funding for and implement the project(s) on behalf of the applicant.
M/S/C – Bring, Miller
The Board appointed Tammy Johnson to a 5 year term on the Housing Redevelopment Association (HRA) Board. M/S/C – Bring, Kiesow
RESOLUTION 03-18-09 Per Diems
Kenneth Borowicz $60.00
Sharon Bring $420.00
Gary Kiesow $300.00
Rolland Miller $480.00
LeRoy Vonasek $360.00
Totals $1620.00
M/S/C – Bring, Miller
The following Commissioner/Committee Reports were shared:
Commissioner Meeting/Report
Bring Marshall County Township Association Annual meeting, JD 13, Viking Fireman Benefit, MRCC
Kiesow Marshall County Township Association Annual meeting, NWRDC, Pennington SWCD, Elk Meeting, Red lake Watershed, 6 Township Annual Meetings, Red Lake Watershed Advisory Committee
Miller Personnel Policy Committee, MST Watershed, MST Watershed Advisory, Pennington SWCD
Vonasek Marshall County Township Association Annual meeting,
Personnel Policy Committee, MST Watershed, MST Watershed Advisory, Tri-Valley, Warren Volunteer Fire Department Meeting, Dancing Sky, NW Mental Health, MarKit
Auditor-Treasurer Scott Peters provided the following items for his report:
1. Meal Allowance Discussion
2. Minnevite Invitation
3. 2014 Tax Update
4. Notice of Public Hearing on March 19 regarding Enbridge project.
5. April 2 MCIT Training Approval, allowing all Commissioners to attend. M/S/C – Miller, Kiesow
6. Warren Snocat Resolution
RESOLUTION 03-18-10
RESOLUTION AUTHORIZING SPONSORSHIP OF
SNOWMOBILE/CROSS COUNTRY SKI TRAILS OPERATED BY
BE IT RESOLVED that the Marshall County Board of Commissioners will act as legal sponsor for an application for funding to the State of Minnesota Department of Natural Resources for maintenance of snowmobile/ski trails managed by the Warren Snocat Club
BE IT FURTHER RESOLVED that upon approval of its application by the state, the Marshall County Board of Commissioners may enter into an agreement with the State of Minnesota for the above referenced project and that with all applicable laws and regulations as stated in the agreement.
BE IT FURTHER RESOLVED THAT Marshall County is hereby authorized to serve as the fiscal agent for the above referenced project.
BE IT FURTHER RESOLVED THAT this sponsorship will be in effect and continue until rescinded.
ADOPTED BY MARSHALL COUNTY ON March 18, 2014. M/S/C – Bring, Vonasek
The meeting was adjourned at 1:20 p.m. by Chairperson Vonasek. M/S/C - Kiesow, Miller
____________
CHAIRPERSON,
MARSHALL COUNTY BOARD OF COMMISSIONERS
ATTEST: ______
MARSHALL COUNTY AUDITOR-TREASURER
OFFICIAL PROCEEDINGS
MARSHALL COUNTY BOARD OF COMMISSIONERS
March 4, 2014 9:00 A.M.
Marshall County Boardroom
The Pledge of Allegiance was given.
Commissioner Vonasek called the meeting to order with Commissioners Sharon Bring, Kenneth Borowicz, Rolland Miller, LeRoy Vonasek, Gary Kiesow, Auditor-Treasurer Scott Peters and Recording Secretary Domita Mack present.
The Board approved the March 4, 2014 meeting agenda with additions. M/S/C – Bring, Miller
The minutes from the February 18, 2014 meeting were approved with corrections. M/S/C – Kiesow, Miller
RESOLUTION 02-04-01
BE IT RESOLVED, that after review of the following bills, authorization for payment of the same in the following total amounts, are hereby approved, with a detailed listing kept on file at the Auditor’s office.
Commissioner Warrants $98,859.81
M/S/C – Kiesow, Miller
The following Commissioner/Committee Reports were shared:
Commissioner Meeting/Report
Borowicz Household Hazardous Waste, County Park, Benefit Committee, Dan Fabian in Stephen
Bring AMC Legislative Conference, MRCC, Dan Fabian Townhall
Meeting in Viking, NWRDC Transportation Committee, AMC Extension, County Park
Kiesow Thief Lake Elk Meeting, NW Community Action, Joint Powers Natural Resources, MRCC, AMC Legislative Conference,
Miller MST Watershed, Dan Fabian in Oslo, Legislative Conference, MRCC, Marshall Polk Rural Water Advisory, Employee Benefits
Vonasek MST Watershed, Dan Fabian in Warren
Emergency Management Director Josh Johnston, County Sheriff John Novacek and Jail Administrator/911 Coordinator Jim Duckstad addressed the Board to discuss E911 and Code Red. Mr. Johnston stated that Code Red, a reliable mass notification system, has gone down in cost and they wish to switch from the current E911 System to Code Red. The Code Red System delivers faster notification, provides better services, is less costly, uses less dispatcher time and will need less phone lines. Mr. Duckstad discussed the various services provided by Code Red. The Board authorized the Marshall County Sheriff’s Department to proceed with the Code Red system. M/S/C – Bring, Borowicz
Mr. Johnston discussed his Emergency Command Chart and the updates he has made. The Board approved the updated Emergency Command Chart. M/S/C – Borowicz, Miller
Helen Anderson, Frances Tougas and Linda Gornowicz addressed the Board to review the Marshall County Tobacco Ordinance. Ms. Anderson provided several ordinance samples from other counties and stated she would like to update and strengthen the current Marshall County Tobacco Ordinance. The Board authorized Ms. Anderson and Ms. Tougas to organize a committee to review the ordinance and provide an updated draft of the Marshall County Tobacco Ordinance at the April 15, 2014 Board Meeting. M/S/C – Borowicz, Miller
County Engineer Lon Aune addressed the Board.
RESOLUTION 03-04-02
WHEREAS, the following quote was received for the purchase of two (2) 14' LANDPRIDE Rotary Cutter Mowers with trade-in:
Evergreen Implement...... $22,000.00
AND WHEREAS, the quote of Evergreen Implement, $22,000.00 has been determined to be the best quote.
NOW THEREFORE, be it resolved that the quote of Evergreen Implement be accepted for furnishing two (2) LANDPRIDE (14') RCM5014 Rotary Cutter Mowers and the County Highway Engineer be authorized to purchase two (2) LANDPRIDE (14') RCM5014 Rotary Cutter Mowers for $22,000.00. M/S/C – Miller, Borowicz
Mr. Aune received authorization to increase the county equipment rental rate from $75/hr to $85/hr beginning January 1, 2015. M/S/C – Borowicz, Miller
Red Lake Watershed Director Myron Jesme provided a One Watershed One Plan Presentation. Those present for this discussion inluded Lisa Newton, Nick Drees, Danny Thorstad, and Brian Malone.
Auditor Treasurer Peters presented the following in his report:
1. Board of Health update
2. Ditch Report through February
3. BWSR Manager MST Watershed Board appointment correspondence. The Board approved a letter drafted to BWRS regarding this process. M/S/C – Vonasek, Miller
4. Board of Appeal and Equalization date and time set for June 17th at 6 pm. M/S/C – Kiesow, Bring
5. Marshall/Polk Rural Water Annual Financial Report
6. Town Road Account Payment information
7. MST Advisory Meeting
8. Tax Update
The Board conducted a tour of the Highway Department.
The meeting was adjourned at 2:30 p.m. M/S/C – Kiesow, Bring
____________
CHAIRPERSON,
MARSHALL COUNTY BOARD OF COMMISSIONERS
ATTEST: ______
MARSHALL COUNTY AUDITOR-TREASURER