Settler’s Green Public School

School Council Meeting Minutes

Wednesday, October 11, 2017

Time: 6:30-8:00pm

Attendees: Paula da Silva (Principal), Raquel Walker (Vice Principal), Leah Carroccia (Co-Chair), Anwar Ahmed (Co-Chair), , Joelle Casley-Seaman, Colleen Bowles, Gariela Hernandez, MojdaAzim, ManaliBhathena

1. Welcome and Introductions (Paula)

2. Appoint New Parent Council (Paula)

3. Review By-Laws (Paula)

4. School Council Roles and Responsibilities (Paula)

Paula reviewed the roles of elected members

Co-chair (Leah elected co-chair)

Co-chair (Anwar elected co-chair)

Secretary – Anwar suggested rotating the job

Treasurer – Leah suggested it should be someone who can commit to most of the meetings and be available to assist when volunteers are needed. Paula mentioned that co-chairs can sign cheques if the treasure, is not available during the day. XXXX said she will consider it.

5. Fundraising Options (Leah)

  • Cookie Dough – did very well last year; $4000 + (900 boxes) in 3 weeks.
  • Some money went to purchase of the sunshade in the kindergarten area and eucaleles for music program.
  • Will do 2 deliveries: k – 2 and 3 – 6. There will be more variety for the Christmas season. Will need to start end of October or early November and will need to recruit more volunteers.
  • FundScript (program that allows people to purchase gift cards and the school gets a percentage. On-line and mail options) – we will continue with this throughout the year. Need to advertise it more.
  • Movie Night- Considering 2 nights (primary and junior). Inside Out for primary, but need to check on rights. No suggestion yet for junior. Can we sell tickets or just concession?

6. Pizza Lunch (Joelle)

  • With school Cash-On-line, should eliminate time needed to count money and record purchases. We currently have 95% of families signed-up for School Cash-On-line. Thanks to Ms. Patel’s willingness to support families through the process.
  • Pizza day will continue as it did last year. Ms. Langley will nominate some students to be runners.
  • Kindergarten students will be offered the opportunity to sign-up later. Requires more people, because their lunch time is different from the rest of the school.
  • There are currently 6 volunteers. Paula names of others who are interested.

7. Principal’s Report

a) Paula explained that through re-organization, we gained a grade 2 FI class

b) Spirit Wear is now for sale for all students and staff

c) Parent Connects is available for students with children in multiply schools to pool all resources.

d) Breakfast Club is up and running in Mr. Waldstein’s room. There are 8 teacher volunteers. Will be able to accommodate bus students by offering Grab-and-Go bags. There will be prepared bags in the office for students who arrive late. Students need to sign-in, because funding is provided by YMCA.

e) Take Me Outside Day will be Tuesday, October 24th. Paula showed powerpoint that outlines the structure and activities for the day.

8. School Activity Updates (Anita Rosic)

a) Primary choir and junior choir are preparing for Remembrance Day assembly

b) Glee Club is available for students

c) Eco-Club is starting a recycling program

d) Intramurals: 5/6 outdoor soccer; 5/6 co-ed soccer; 3/ 4 soccer; 1/ 2beachball

e) Sum Blocks – each classroom received a set of blocks, funded by the Ministry to support the Board’s Engage Math initiative.

9. Bomb Threat Protocol (Paula)

  • Paula explained that there is now a process in place that requires each school to conduct a drill and that information will be sent home prior and all students and teachers will be prepared.

10. Pro Grant Application (Paula)

  • The application for $1000 has been approved.
  • Planning to use it to sponsor a Family Math Night

11. Settler’s 40th Anniversary (Leah)

  • In preparation for this, council is planning to rollover some funds raised this year.
  • Planning for a Spring 2019 event

12. Proposal for Funds (Paula)

  • ISSP staff is requested funds from Council to purchase one LLI kit. Each kit costs approximately $4000.
  • Paula will go back to the team and clarify if they want subsidy or the entire amount paid for.
  • This item is to be added to the Nov. 8 agenda to be revisited.

13. Fundraising rep (Colleen)

  • After reading the roles and responsibilities Colleen Bowles volunteered to be Fundraising Rep

14. Adjournment and Thank You (Leah and Anwar)

  • No other items or questions were posed, so the meeting was adjourned a at 8:00pm