OCEAN RIDGE CRICKET CLUB CONSTITUTION
- NAME
The name of the Club shall be the OCEAN RIDGE CRICKET CLUB INC. Hereinafter designated THE CLUB.
- OBJECTIVES
The objectives of the club shall be to encourage and foster the game of cricket in an honest and sportsmanlike manner.
- POWERS
The powers of the club shall be to do all such things that are necessary, incidental or conducive to the attainment of the objectives of the club.
- NON PROFIT
The income and property of the club shall be applied solely towards the promotion of the objectives of the club. No portion of the income or property shall be paid, transferred or distributed directly or indirectly to any members of the club, provided that nothing shall prevent the payment in good faith of remuneration to any officer or employee of the club or to any person in return for services rendered to the club.
- MEMBERSHIP
(a)Such persons who shall be interested in the objectives of the club and whose membership shall be accepted by the committee shall be entitled to be members of the club.
(b)There are two levels of membership in the club. Playing & Non-Playing. The fees associated with these membership levels are dictated by the committee of the day. Financial members (of either category) have full voting rights.
(c)Subject to the decision of the committee, to qualify or continue to qualify for membership a person must be:
(i)of good character.
(ii)pay the appropriate financial dues and fees as required by the club
(iii)if an existing member, be financial.
(iv)agree to abide by the constitution of the club.
(v) complete and lodge with the club the appropriate application forms (if any) for membership.
- LIFE MEMBERS- IN RECOGNITION OF AN INDIVIDUAL’S EFFORTS OVER AN EXTENDED PERIOD OF TIME. SEE BELOW FOR QUALIFYING CRITERIA AND PROCESS
(a)All nominations for Life Members should be forward to The Secretary at PO Box 300, Joondalup WA 6919 all nominations will be treated as confidential.. Each nomination must have a proposer and seconder, whom both must be current members of the club, and provide full details on the nominee’s service to the club. Failure to provide sufficient information in initial nomination regarding full details of nominee’s service can be sufficient reason for Committee to decline nomination.
(b)The Secretary shall present the nomination to the next meeting of the committee.
(c)If the Committee deems it appropriate it may call the proposer and/or seconder to provide further information in relation to their nomination.
(d)Life membership may be granted by the Committee upon receipt of nomination (as per “a”) to:
(i)Members who have completed ten (10) years active service as a player or coach or who have played/coached 150 games (excluding T20 & Colts games) with the club and who have rendered 3 years of consecutive meritorious service to the club; and
(ii)Members who have given a minimum of eight (8) years meritorious service to the Club, five (5) of which must have been consecutive.
(iii)For the purposes of (i) and (ii) the definition of meritorious service will read as follows: those members who have filled a role in the club on a voluntary basis, including but not limited to, committee positions, coach, bar manager, team manager
(iv)For those members who have received remuneration from the club in their particular role, those remunerated years will not count towards their meritorious service , this is to include periods / seasons where playing fees have been waived for service rendered.
(e)No more than two (2) Life Members may be elected in any one (1) year. In the event that more than two (2) nominations are received in any one (1), the committee will consider the nominations in the date order that they are received.
(f)Life Members shall be exempt from paying annual subscriptions plus any charge levied for the annual trophy presentation event and shall have all privileges of ordinary members.
(g)New Life Memberships to be awarded at annual trophy presentation.
(h)Where the above criteria is not met the executive committee may have the power to grant Life Membership, where exceptional circumstances preclude a candidate from achieving the above criteria, or where the individuals service to the club has been deemed worthy of recognition.
- OFFICERS & COMMITTEE
(a)There shall be appointed annually the following Officers & Committee: President, Vice President, Secretary, Treasurer, Registrar, Director of Cricket Operations, Social Club Co-ordinator and a minimum of 4 committee members.
(b)The Officers & Committee shall be appointed at the Annual General Meeting and shall be the controlling body of the club. The decisions of the committee shall be carried out by the members of the club unless voted in open meeting by a special general meeting.
(c)If any member of the committee shall absent themselves’ from three consecutive meetings without leave of absence, he shall cease to be a member of the committee and such a vacancy shall be filled by a member co-opted by the committee.
- DUTIES OF OFFICERS
(a)The President shall preside at all general and committee meetings and see that the club business is conducted in a proper manner, call meetings of the club in all cases of emergency, represent the club on all ceremonial occasions, ensure that the objects of the club are carried out and have only a casting vote at all meetings.
(b)In the absence of the President, the Vice-President shall preside at all meetings and have the same powers and rights as the President.
(c)The Secretary shall attend all meetings and take minutes of same, receive all correspondence and sign, dispatch and retain a copy of all outward correspondence and report any irregularities in relation to these matters.
(d)The Registrar shall receive and grant clearances, register all players of the club, after ensuring all relevant fees have been paid, maintain a record of the names and addresses of all playing members registered with the club, report any irregularities relating to registrations to the next committee meeting and report all irregularities in relation to these rules.
(e)The Treasurer shall keep a correct account of all monies received and expended, attend all meetings and present at each committee meeting a financial report and a statement of all accounts due for payment, pay accounts due for payment, only if passed for payment and obtain receipts for same, receive all fees, fines and other monies tendered by the members of the club and pay all monies received into such bank as approved by the club, prepare a statement of income and expenditure and a balance sheet for the club and present same at the Annual General Meeting.
- DUTIES OF THE COMMITTEE
(a)Award all trophies given by the club.
(b)Perform any other act, deed, or thing, which in their judgement is for the benefit of the club.
(c)Have the power to discipline any member of the club.
- ANNUAL GENERAL MEETING
(a)An Annual General Meeting of the club shall be held at the end of each season.
(b)The secretary shall, within 14 days of the date of the annual general meeting, notify in writing each financial member of the club with details specifying the date, time and place at which the meeting is to be held and inviting all members to attend.
(c)The order of business at the annual general meeting shall be
(i) Minutes of the previous annual general meeting
(ii) President’s report
(iii) Secretary’s report
(iv) Treasurer’s report
(v) Notices of motion
(vi) Election of office bearer’s and committee members
(vii) Election of auditor
(viii) General business
- SPECIAL MEETING
A special meeting of the club may be convened in writing to the secretary signed by at least five members stating the purpose for which it is desired to hold such meeting. The secretary shall after conferring with the president give 7 days notice to all members of the date and venue of such meeting. The meeting shall be convened within 14 days of the receipt of the request.
- GENERAL
(a)The President and secretary shall have the power to deal at their discretion with any matter brought to their notice which in their opinion is not of sufficient importance to warrant a special or general meeting.
(b)Office bearers of the club with the exception of the president shall have the same voting powers as ordinary members. Where an office bearer is a member he shall only be entitled to one vote.
(c)In the event of both the president and vice president being absent from a meeting, a chairman shall be elected from the committee members present. The chairman shall then have the same powers and rights as the president in his absence except that he shall have a deliberate as well as a casting vote.
- QUORUM
Before any business shall be entered into at any meeting the president or chairman shall satisfy himself that a quorum is present. A quorum shall be a minimum of four members of the committee.
- CODE OF CONDUCT
(a)The committee has the right to instigate a code of conduct, which the playing members are bound by. Should this code of conduct be broken, appropriate action as deemed necessary may be taken.
(b)The committee may expel or suspend from membership, any member whose conduct, in the opinion of the committee, adversely affects the interests of the club, provided that prior to the committee expelling such a member the member shall have the right to address the committee and place their case for not being expelled. In the event of the member wishing to appeal against the decision of the committee expelling or suspending him, he shall serve a written notice on the secretary of the club within 7 days of being advised in writing of the committee decision.
(c)The secretary shall there upon immediately call a special general meeting of the club, at which meeting the member shall have the right to address the special general meeting as to the reasons why the decision of the committee should not stand. The decision of the special general meeting, by majority vote, shall be final.
- MOTIONS AND NOTICES OF MOTION
(a)Motions other than merely formal ones, of which the chairman shall be the judge, must be in writing and signed by the mover and seconder.
(c)No resolution of the club shall be decided at the same or subsequent meeting except by a clear majority on votes of all those present.
(d)A notice of motion shall be handed to the secretary signed by the proposer and seconder. Notices’ of motion may be given at any time and not necessarily at a club meeting provided that they are handed to the secretary at least 7 days prior to the date of the next meeting.
- MODE OF VOTING
At all meetings of the club the mode of voting shall be by show of hands unless requested by two-thirds majority of members present.
- REGISTRATIONS
(a)All playing members of the club must be registered.
(b)Club member fees may be paid in a lump sum, or by payment terms as dictated by the committee of the day.
(c)All playing members must formalise their choice of payment type prior to the commencement of the season unless special arrangements have been made with the treasurer.
(d)Each member shall, prior to the commencement of the season forward to the registrar they’re full name and address. Any player joining the club during the season must notify the registrar prior to playing their first match.
(e)All playing members who have outstanding debts from previous season(s), are ineligible for selection until the outstanding debts are paid or other arrangements are made with the treasurer.
- SELECTION COMMITTEE
The Selection committee shall consist of 3 club members nominated by the Committee. One of these members shall be nominated as Chairman of Selectors. These 3 Members together with the captain(s) of each side shall select players to compete in all club matches based on “team selection guidelines” provided by the committee. The committee of the day shall have the right to vary this method of player selection.
- ASSOCIATION
The club is an active member of the West Australian Suburban Turf Cricket Association and as such the club adheres to all constitutional rules & bylaws not addressed in this constitution.
- CRICKET ATTIRE
(a)Every player participating in the clubs’ competition matches shall wear proper cricket attire, which comprises white or cream long trousers, long or short sleeve white shirt other than tee shirt, predominantly white socks, predominately white shoes or cricket boots and may also include a club or white cap or hat and sweater in club colours.
- MATCH REPORTS
(a)At the completion of each match the team captain shall complete a match report on the form supplied by the association. Such a report shall contain full and proper details of the whole match and be in the hands of the association registrar no later than the Tuesday Evening following the completion of the match or as directed by the association.
(b) The scores at the completion of each day’s play shall be forwarded to a nominated officer of the association no later than 7 p.m. of that day for the publication in the press or as directed by the association. This duty shall be performed by one of the home team captains.
- TROPHIES
(a)Club Trophies (over all grades) shall be awarded annually to players achieving the :-
1. Best Batting average
2. Best Batting aggregate
3. Best Bowling average
4. Best Bowling aggregate
5. Most Valuable Player (calculated on the basis of one point per run and twenty points per wicket orindividual runout, ten points per catch, stumping or ten points each on anassisted runout basis) This shall be weighted to allow for the different numbers of games completed by each grade. (ie 9th may play 14 games, 2nd may play 11 games, the individual points achieved in 9th grade are divided by 14 and multiplied by 11). This value shall then be further weighted dependant upon the grade the points are achieved, on the basis of :- 1st team 100%, 2nd Team 90%, 3rd Team 80%, 4th Team and any subsequent teams @ the rate of 70%.
6. Best Clubman(shall be decided by the committee)
7. Best First Year Player (shall be decided by the committee, and to qualify shall have played in their 1stfull yearof senior cricket)
(b)Team Trophies (individual grades) shall be awarded annually to players being :-
1. Best Batsmen(calculated on the basis of best qualifying average)
2. Best Bowler(calculated on the basis of best qualifying average)
3. Best Fielder (calculated on the basis of Association umpire or their representatives’ fielding votes)
4. Most Valuable Player (calculated on the basis of one point per run and twenty points per wicket or individual runout, ten points per catch, stumping or ten points each on an assisted runout basis)
plus any other trophies as decided by the committee from time to time.
(c)To qualify for individual trophies (Club or Team) a bowler must have secured at least 20 wickets and a batsmen must have secured at least 200 runs. To qualify for individual (Team) trophies a batsman must have batted in at least half the number of innings played by a team and a bowler must have bowled in at least half the number of innings played by a team.
(d) Club champion to be an award to the player deemed to be the club’s most valuable player as decided by the umpires or their representatives’ votes on a 3-2-1 basis. This shall be weighted to allow for different numbers of games completed by each grade. (ie 9th may play 14 games, 2nd may play 11 games, the individual votes achieved in 9th grade are divided by 14 and multiplied by 11)
(e) Any player found guilty by the club or association tribunal will be ineligible for any club award.
(f)Any unfinancial member (at the completion of the regular season) will be ineligible for any club award.
(g)Any player who refuses to accept selection in any side selected by the club thereby forfeits all rights for selection in the said round. Such players may be deemed ineligible for all club awards at the discretion of the executive committee.
(h)The committee reserves the right to award trophies to appropriate recipients, whether qualification targets are achieved or not.
- BANK
The committee shall designate the bank of the club and the club account shall stand in the name of the Ocean Ridge Cricket Club. Any two of the president, secretary and treasurer shall sign cheques for and on behalf of the club.
- COLOURS
The colours of the club shall be gold, green and black.
- ALTERATIONS AND REPEALS
These rules shall not be altered or repealed except at an annual general meeting or special general meeting of the club, with seven days notice of which with the proposed alterations and amendments shall have been given to each financial registered player.
- COMMON SEAL
The common seal of the association engraved with the seal of the association shall be kept in the care of the president. The seal shall not be used or affixed to any deed or document except pursuant to the resolution of the committee and in the presence of the president and two members of the committee both of whom shall subscribe their names as witnesses.