Meetings and Events Booking Form

Event type: (pleaseselect)
☐Conference ?☐Seminar ?☐Workshop ?☐Meeting ☐ Training
☐ Others
?
Please provide event name: /
Nanyang Executive Centre (NEC)
60 Nanyang View, Singapore 639673
Phone.:(65)6790 6697 / 6790 6699
Fax.:(65)6794 7860
Email:

NEC

Qty / Venues
(Please indicate
qty required) / Half Day
(SGD) / Full Day
(SGD) / Date
(From) / Date
(To) / Time
(Start) / Time
(End) / Expected attendance
1 / Auditorium / ☐ 800++ / ☐1200++
1 / Education Wing lobby / ☐ 200++ / ☐300++
2 / Executive Lounge
( ) / ☐200++ / ☐300++
2 / Large Lecture Room
( ) / ☐400++ / ☐600++
4 / Small Lecture Room
( ) / ☐350++ / ☐500++
1 / Function Hall 1 / ☐500++ / ☐800++
1 / Function Hall 2 / ☐250++ / ☐400++
3 / Seminar Room
( ) / ☐200++ / ☐300++
12 / Breakout Room
( ) / ☐80++ / ☐120++
1 / VIP Lounge / ☐200++ / ☐300++

Campus Clubhouse

No / Venues / Half Day
(SGD) / Full Day
(SGD) / Date
(From) / Date
(To) / Time
(Start) / Time
(End) / Expected attendance
1 / #Orchid Function Hall / ☐250++ / ☐400++
Orchid 1 / ☐200++ / ☐300++
Orchid 2 / ☐200++ / ☐300++
1 / Rose / ☐100++ / ☐200++
1 / Alfresco Dining/ BBQ1 / ☐100++ per 4 hours
1 / Alfresco Dining/ BBQ2 / ☐100++ per 4 hours
1 / Studio / ☐30++ per hour
1 / Pavilion / ☐30++ per hour

#Orchid Function Hallmay be converted into smaller rooms namely Orchid 1 and Orchid 2.

Notes

  • Booking is subject to availability.
  • Rates quoted are subject to 10% Service Charge and prevailing Goods and Services Tax (excluding payment via NTU Cost Centre).
  • Half Day / Full Day refers to approximately 4 hours and 8 hours usage respectively / 4 hours block from mid-morning to mid afternoon is consider as full day / Pre-set up before the actual event date is subject to either half of full day charge.
  • Half Day refers : 0900hrs to 1300hrs or 1400hrs to 1800hrs / Full Day refers : 0900hrs to 1800hrs.
  • Please refer to for details regarding standard provisions within the respective venues and charges for additional items.
  • All booking must be guaranteed by NTU Cost Center or Credit Card Authorisation Form.
  • For non-NTU cost centre payment, fullpre-payment to be received7 working days prior to the event start date and is non-refundable and cannot be amended or modified.

Cancellation Policy

  • 2 months or less before the event start date - 50% of the total charges.
  • 7 working days or less before the event or anytime during the event period - 100% of the total charges.

For more details on booking and cancellation policy, please visit ntu.edu.sg/nec

Personal Data Protection and Privacy Statement (PDPA)

  • By completing and returning this booking form: I consent to and hereby authorise Nanyang Technological University Singapore (NEC) to process the booking using the information provided in the form. From time to time, including disclosure of my personal data and the personal data of the Account Holders to relevant banks for the processing of the above transaction and such other purposes ancillary or releated to the administering of the booking of Rooms, Facilities and/or managing my/our relationship with NTU.
  • I/We also consent to NTU (and NTU releated group of companies) transferring my/our personal data to NTU related group of companies and/or third party service providers, whether located in Singapore or elsewhere, for the above purposes.
  • For full details of the purposes of collection, use and disclouse of your personal data, please visit ntu.edu.sg/pdpa

Please note that without a booking confirmation from NEC, this booking is invalid. Incomplete form will not be processed.

CONTACT DETAILS
ContactPerson: / Designation:
(Please select) / ☐ Visitors to NTU / ☐ Faculty / ☐ Staff /
☐ Student / ☐ NTU Affiliates
☐NTU Alumni number
NTU College or Department Name / CompanyName :
Contact No: (DID) / (Mobile) / Email:
BILLING DETAILS
ContactPerson: Designation: / Designation:
NTU College or Department Name / CompanyName :
Billing Address:
Contact No: (DID) / (Mobile) / Email:
MODE OF GUARANTEE AND PAYMENT
By NTU Cost Centre
☐ Guarantee ☐ Payment ☐ Both Guarantee and Payment
(Please select)
Cost Centre No:
/ By Credit Card Authorisation Form
☐ Guarantee ☐ Payment ☐ Both Guarantee and Payment
(Please select and complete authorization form below.)
Payment by
☐ Walk-in at NEC Front Office (As part of NTU’s campus-wide cash-free initiative, NEC accepts payment by AMEX /MASTERCARD /VISA /UNIONPAY.)
☐ Company as per above billing details
Acknowledge:
By submitting this form, I have read, understood and accept the booking terms and conditions and Personal Data Protection and Privacy Statement.
Signature Date
Signature Date

Credit Card Authorization Form

Type of Card: Visa MasterCard Amex

Payment Type: Guarantee Payment Both Guarantee and Payment

Amount Payable: SGD$ ______

Name of Applicant: ______

Name of card holder (as in NRIC): ______

(If different from Applicant)

Contact Number(s): O/H___Mobile __

Email:_

Credit Card Number: ______- ______- ______- ______

Card Expiry Date (MM/YYYY): ______/ ______

By signing this authorisation form: I consent to and hereby authorise Nanyang Technological University Singapore (NEC) to charge my Credit Card Account mentioned above with the amount stated above, from time to time, including disclosure of my personal data and the personal data of the Account Holders to relevant banks for the processing of the above transaction and such other purposes ancillary or related to the administering of the reservation of Rooms, Facilities, Season Parking account(s) and/or managing my/our relationship with NTU.

I/We also consent to NTU (and NTU related group of companies) transferring my/our personal data to NTU related group of companies and/or third party service providers, whether located in Singapore or elsewhere, for the above purposes.

For full details of the purposes of collection, use and disclosure of your personal data, please visit

______

Cardholder’s Signature / Date

Company stamp is required for Corporate Card