NowSource™
Supplier User
Quick Reference Guide
Supplier Interface Access
The Supplier User (Printer, Production Plant, etc.) can access and respond to Request for Quote requests from the print buyer, procurement specialist, etc.
Login Page –
The Supplier user will login using the username and password provided.
Supplier Project List Page
The supplier will access the site and can view the projects in their list. The project list contains all of the active projects that the print buyer has submitted to the supplier.
Double Click on the Project Name to open the project you want to respond too.
RFQ Page
The top of the page contains the general information regarding the quote:
RFQ Due Date
Buyer Name
Contact Number
Contact Email
Company Name
Supplier Quote # – Allows the supplier to enter the quote number for reference
Quote Status – Automatically changes when the RFQ is opened and responded too.
Comments – are comments that come from the buyer to the suppliers for reference.
Vendor Comments – are comments that the supplier can make back to the buyer.
(Click Save to store comments and estimate number)
Quote the Products
The Product Name section contains the list of products that the buyer is asking for quotes. To view the specifications of the product, Click on the Product Name.The product will open displaying a listing of specifications for supplier review.
Files Attached to the RFQ
If files are attached to the RFQ they will be displayed on the bottom of the RFQ page and in the Files page of the project. The supplier can view the files by Clicking on the Download button on the RFQ or Files page.
Review Product Specifications
View the specifications of the product in the top section of this page.
If the attribute values are in a standard text format, the fields have been locked by the buyer and the buyer is asking the supplier to quote EXACT specifications. If the fields are in an editable format on the screen the buyer is allowing the supplier to make changes and offer alternatives to the specifications
Attribute Comments are available for the supplier to make comments about the attribute to the buyer.
Pricing Product Specifications
The bottom of the specifications page contains the quantities requested for quotation and the way the buyer wants the price segmented.
The supplier will enter the pricing by quantity to the fields at the bottom of the specifications page.
Click on the Calculate button to view the total price for each quantity.
Click on the Save button to save the pricing for this product.
RFQ Submission
On the main RFQ page the supplier can submit the pricing back to the buyer by Clicking on the Send Response button.
Declining to Bid
If the supplier decides not to bid on a project the supplier can Decline by entering a reason for declining in the Vendor Comments section and then Clicking on the Decline button.
The project has now been bid and submitted to the Buyer. Repeat the steps above to respond to additional quotes in your system.
Making the project inactive
After finished quoting the project make it inactive in the system to keep your project list up to date and easy to access the next new project. Follow the instructions below to make a project inactive after quoting.
The accordions track active and inactive projects and to move the projects from active to inactive. Drag and Drop a project from active to inactive.
The user will be prompted that the status of the project is being changed from active to inactive status. Click on OK to complete the action. The user may reverse the status of a project at anytime.
1December 2, 2009