Notice of Annual Council Meeting

MOULTON PARISH COUNCIL

NOTICE OF ANNUAL COUNCIL MEETING

Issued at the latest by Thursday 10th May 2018

I hereby summons you to attend a meeting of the Parish Council of the above named Parish on

Wednesday 16th May 2018 at 7.15pm in Moulton Community Centre, Reedings, Moulton, NN3 7AX.

Public and Press are welcome to attend

Executive Officer: Jane Austin

Parish Office, Moulton Community Centre – Sandy Hill, Reedings, Moulton NN3 7AX

Email:

Website:

Tel: 01604 492318

Item / Agenda
74/18 / Election of Chairman
75/18 / Election of Vice-Chair
76/18 / Completion of Declaration of Office, Registrable Interests and Undertaking of Compliance with the Code of Conduct Forms
77/18 / Conduct a Public Session (Duration and content at Chairman’s discretion)
78/18 / Record Attendance, Apologies, Absence
79/18 / Appoint Councillor Responsibilities
80/18 / Appoint Working Groups (Sub-committees)
81/18 / Appoint Representatives as appropriate
82/18 / Confirm Governing Instruments to be adhered to
83/18 / Confirm Parish Councillor Vacancy
84/18 / Record any Declarations of Interest on subjects included on this agenda
85/18 / Accept Minutes of Council Meeting held on 1st May2018
86/18 / Accept Minutes of Annual Parish Meeting held on 9th May 2018
87/18 / Progress any Matters Arising from previous Minutes
88/18 / Planning Related Matters

Agree responses to the following and any late received Planning Applications:

a)DA/2018/0352 Construction of detached dwelling (further revised scheme). Land to the rear of 45 Ashley Lane
b)DA/2018/0361 Works to trees in a conservation area. 16 Church Street

Report on Recent Planning Decisions

Other Planning Matters

a)Update on Developments
Report on Daventry District Council Matters by District Cllr Warren
89/18 / Finance, Administration and Governance Related Matters

Approve Proposed Payments

Approval of Financial Statement Month 1

Approve 2018-19 National Salary Award

Confirm eligibility to use General Power of Competence

To obtain consent from councillors to send and receive agenda via email

To approve use of new Bank Mandate

DiscussTraining for Parish Councillors

90/18 / GDPR Compliance

To appoint the Northants CALC DPO Service as the council’s Data Protection Officer

To adopt the Data Map

To adopt the Data Protection Policy, Subject Access Request Procedure, Data Breach Policy and Records Retention Policy

To adopt the Privacy Notices

To adopt the Consent Form

To receive completed Security Compliance Checklists from all Councillors

To note that the council is already registered as a Data Controller with the ICO

91/18 / Community Centre

General Update

Library Update

92/18 / Highways Matters

Park View

93/18 / Consider Quotes Received for Treeworks
94/18 / Health and Wellbeing Strategy Update
95/18 / Discuss Anti-Social Behaviour on Carey Fields
96/18 / Review Correspondence
97/18 / Date of Next Meeting Tuesday 5th June 2018

The following short meetings will take place after the close of the Parish Council Meeting

MOULTON VILLAGE HALL TRUST

Item / Agenda
30/18 / Record Attendance, Apologies, Absence
31/18 / Accept Minutes of Moulton Village Hall Trust Meeting on 3rd April 2018
32/18 / Progress any Matters arising from previous minutes
33/18 / Approve Proposed Payments
34/18 / Approval of Financial Statement Month 1
35/18 / Approve End of Year Accounts for Year Ended 31st March 2018
36/18 / Approve Trustees Annual Report for Charity Commission Year Ended 31st March 2018
37/18 / Any Other Business
38/18 / Date of Next Meeting: Tuesday 5th June 2018

THE ROBERT EADY TRUST

Item / Agenda
01/18 / Record Attendance, Apologies, Absence
02/18 / Accept Minutes of The Robert Eady Trust Meeting held on 01/11/17
03/18 / Progress any Matters arising from previous minutes
04/18 / Approve End of Year Accounts for Year Ended 31st March 2018
05/18 / Approve Trustees Annual Report for Charity Commission Year Ended 31st March 2018
06/18 / Any other Business
07/18 / Date of Next Meeting: To be advised

J Austin

Executive Officer

10th May 2018