CABINET ITEM COVERING SHEET PROFORMA
AGENDA ITEM
REPORT TO CABINET
20 FEBRUARY 2014
REPORT OF CORPORATE MANAGEMENT TEAM
COUNCIL/CABINET DECISION
Leader of the Council – Councillor Cook
MEDIUM TERM FINANCIAL PLAN UPDATE AND STRATEGY
1. Summary
This is the final report in setting the Council’s 2014/15 budget and Council Tax and outlining the Medium Term Financial Plan (MTFP) position to 2018. There has been a considerable number of changes in the Council’s Medium Term Financial Plan since the reports to Council in February and June 2013, mainly through changes in Government Funding.
2. Recommendations
COUNCIL DECISIONS
1. That in accordance with the Local Government Act 2003, Members note that the Section 151 Officer confirms that the following recommendations:
a) represent a robust budget which has been prepared in line with best practice,
b) provide adequate working balances at 3% of general fund, and
c) that the controlled reserves and provisions are adequate for their purpose.
General Fund Budget
2. Members note the reduction in Government funding between 2010/11 and 2015/16 of £52m (approximately 43% in cash terms, 56% in real terms).
3. Approve a 2014/15 Council Tax requirement for Stockton-on-Tees Borough Council of £67,595,650.
4. Approve a 2014/15 Council Tax requirement for Stockton-on-Tees Borough Council inclusive of Parish Precepts (XXX) of £.
5. Approve the 2014/15 budget and indicative 2014/18 MTFP as outlined in paragraphs 5.30 – 5.33 and the use of balances and reserves as outlined in paragraph 6.15 and 6.18.
Business Rate Relief System
6. That the proposed amendments to the Council’s discretionary business rates discount scheme in line with Government guidance, as described in Section 8.
7. That the detailed design of the New Build Empty Property Relief and Retail Relief schemes, and their accompanying administrative processes, be delegated to the Corporate Director of Resources in consultation with the Cabinet Member for Corporate Management & Finance.
8. That where future changes are required to the Council’s discretionary rate relief scheme to bring it in line with new Government guidance, these amendments to the scheme be delegated to the Corporate Director of Resources in consultation with the Cabinet Member for Corporate Management & Finance.
Taxation
SBC
9. Approve the Council Tax for Stockton-on-Tees Borough Council prior to Parish, Fire and Police Precepts be increased by 1.9%, i.e. to £1,312.66 at Band D (£875.11 at Band A).
Fire, Police & Parish
10. The Council note the Police precept of £10,414,383 which equates to a Council Tax of £202.24 at Band D (£134.83 at Band A).
11. The Council note the Fire precept of XXX which equates to a Council Tax of XXX at Band D (XXX at Band A).
12. The Council note the Parish precepts as set out in paragraph 10.4 of the budget report.
Capital
13. Approve the Capital Programme attached at Appendix B.
Organisational and HR
14. The Pay Policy Statement attached at Appendix C to this report be approved.
15. Council approve the new fixed term contract for the Chief Executive as outlined in paragraph 9.4.
Members Allowances
16. That the Members allowances are frozen for 2014/15.
Council Tax - Statutory Requirements
17. Members approve the statutory requirements for Council Tax as shown in Appendix D.
Treasury Management/Prudential Code
18. Approve the Treasury Management Strategy, Minimum Revenue Provision Statement, Investment Strategy and Prudential Indicators for 2014/15 – 2016/17 as set out in Appendix E to the report.
3. Reasons for the Recommendations/Decision
To update Members on the Council’s financial position.
4. Members’ Interests
Members (including co-opted Members) should consider whether they have a personal interest in any item, as defined in paragraphs 9 and 11 of the Council’s code of conduct and, if so, declare the existence and nature of that interest in accordance with and/or taking account of paragraphs 12 - 17 of the code.
Where a Member regards him/herself as having a personal interest, as described in paragraph 16 of the code, in any business of the Council he/she must then, in accordance with paragraph 18 of the code, consider whether that interest is one which a member of the public, with knowledge of the relevant facts, would reasonably regard as so significant that it is likely to prejudice the Member’s judgement of the public interest and the business:-
· affects the members financial position or the financial position of a person or body described in paragraph 17 of the code, or
· relates to the determining of any approval, consent, licence, permission or registration in relation to the member or any person or body described in paragraph 17 of the code.
A Member with a personal interest, as described in paragraph 18 of the code, may attend the meeting but must not take part in the consideration and voting upon the relevant item of business. However, a member with such an interest may make representations, answer questions or give evidence relating to that business before the business is considered or voted on, provided the public are also allowed to attend the meeting for the same purpose whether under a statutory right or otherwise (paragraph 19 of the code)
Members may participate in any discussion and vote on a matter in which they have an interest, as described in paragraph18 of the code, where that interest relates to functions of the Council detailed in paragraph 20 of the code.
Disclosable Pecuniary Interests
It is a criminal offence for a member to participate in any discussion or vote on a matter in which he/she has a disclosable pecuniary interest (and where an appropriate dispensation has not been granted) paragraph 21 of the code.
Members are required to comply with any procedural rule adopted by the Council which requires a member to leave the meeting room whilst the meeting is discussing a matter in which that member has a disclosable pecuniary interest (paragraph 22 of the code).
AGENDA ITEM
REPORT TO CABINET
21 FEBRUARY 2013
REPORT OF CORPORATE MANAGEMENT TEAM
COUNCIL/CABINET DECISION
MEDIUM TERM FINANCIAL PLAN UPDATE AND STRATEGY
SUMMARY
This is the final report in setting the Council’s 2014/15 budget and Council Tax and outlining the Medium Term Financial Plan (MTFP) position to 2018. There has been a considerable number of changes in the Council’s Medium Term Financial Plan since the reports to Council in February and June 2013, mainly through changes in Government Funding.
RECOMMENDATIONS
COUNCIL DECISIONS
1. That in accordance with the Local Government Act 2003, Members note that the Section 151 Officer confirms that the following recommendations:
a) represent a robust budget which has been prepared in line with best practice,
b) provide adequate working balances at 3% of general fund, and
c) that the controlled reserves and provisions are adequate for their purpose.
General Fund Budget
2. Members note the anticipated reduction in Government funding between 2010/11 and 2015/16 of £52m (approximately 43% in cash terms, 56% in real terms).
3. Approve a 2014/15 Council Tax requirement for Stockton-on-Tees Borough Council of £67,595,650.
4. Approve a 2014/15 Council Tax requirement for Stockton-on-Tees Borough Council inclusive of Parish Precepts (XXX) of £
5. Approve the 2014/15 budget and indicative 2014/18 MTFP as outlined in paragraphs 5.30 – 5.33 and the use of balances and reserves as outlined in paragraph 6.15 and 6.18.
Business Rate Relief System
6. That the proposed amendments to the Council’s discretionary business rates discount scheme in line with Government guidance, as described in Section 8.
7. That the detailed design of the New Build Empty Property Relief and Retail Relief schemes, and their accompanying administrative processes, be delegated to the Corporate Director of Resources in consultation with the Cabinet Member for Corporate Management & Finance.
8. That where future changes are required to the Council’s discretionary rate relief scheme to bring it in line with new Government guidance, these amendments to the scheme be delegated to the Corporate Director of Resources in consultation with the Cabinet Member for Corporate Management & Finance.
Taxation
SBC
9. Approve the Council Tax for Stockton-on-Tees Borough Council prior to Parish, Fire and Police Precepts be increased by 1.9%, i.e. £1,312.66 at Band D (£875.11 at Band A).
Fire, Police & Parish
10. The Council note the Police precept of £10,414,383 which equates to a Council Tax of £202.24 at Band D (£134.83 at Band A).
11. The Council note the Fire precept of XXX which equates to a Council Tax of XXX at Band D (XXX at Band A).
12. The Council note the Parish precepts as set out in paragraph 10.4 of the budget report.
Capital
13. Approve the Capital Programme attached at Appendix B.
Organisational and HR
14. The Pay Policy Statement attached at Appendix C to this report be approved.
15. Council approve the new fixed term contract for the Chief Executive as outlined in paragraph 9.4.
Members Allowances
16. That the Members allowances are frozen for 2014/15.
Council Tax - Statutory Requirements
17. Members approve the statutory requirements for Council Tax as shown in Appendix D.
Treasury Management/Prudential Code
18. Approve the Treasury Management Strategy, Minimum Revenue Provision Statement, Investment Strategy and Prudential Indicators for 2014/15 – 2016/17 as set out in Appendix E to the report.
DETAIL
1. The MTFP report for 2014/15 to 2017/18 is attached. The report outlines the Council Tax proposals and budget for 2014/15 and indicative MTFP for the next three years.
2. The report updates on the position from that reported to Council in June 2013 and in particular reflects additional funding reductions outlined in the Local Government Finance Settlement.
3. Members will recall that the approach to the financial position was revised in February 2013 to effectively freeze all service budgets. The approach recognised likely growth in Big Ticket areas of spend with the strategy being that reviews would only aim to stem their growth pressures. The report revises growth estimates and updates Members on the progress of the reviews.
4. The report contains sections on:
· Background & context (including national position)
· Financial position at 31 December 2013
· Big Ticket
· Council Tax
· Updated Medium Term Financial Plan
· One-off Resources
· Capital Programme
FINANCIAL AND LEGAL IMPLICATIONS
5. To update the MTFP position for 2014/15 – 2017/18 and recommend the budget for 2014/15.
RISK ASSESSMENT
6. This review of the MTFP and projected outturn report is categorised as low to medium risk. Existing management systems and daily routine activities are sufficient to control and reduce risk.
SUSTAINABLE COMMUNITY STRATEGY IMPLICATIONS
7. The report supports the Sustainable Community Strategy.
EQUALITY IMPACT ASSESSMENT
8. The report was not subject to an Equality Impact Assessment. The report does not seek approval for a new policy and an assessment was taken on the MTFP report submitted as part of the 2009/10 budget cycle.
CONSULTATION, INCLUDING WARD COUNCILLORS
9. Consultation will be undertaken as part of the lead in to setting the 2013/14 budget.
Contact Officer: Garry Cummings, Head of Finance, Governance & Assets
Telephone Number 01642 527011
Background Papers
Business Rates – New build empty property guidance (CLG September 2013)
Business Rates – Retail relief guidance (CLG January 2014)
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MEDIUM TERM FINANCIAL PLAN
AND BUDGET
2014/15
PAGE INTENTIALLY LEFT BLANK
CONTENTS
Section 1 Background and Context
Current Approved MTFP
National Context
Approach to Savings
Section 2 Financial Position at 31 December 2013
Service MS / MC Position
General Balances
Section 3 Big Ticket Update
Adults
Children
Energy and Waste
Summary of Pressures and Savings
Section 4 Council Tax Levels
Section 5 Medium Term Financial Flan
Government Funding
Council Tax and NNDR Collection
Council Tax Increases
Amendments to MTFP
Better Care Fund
Updated MTFP – 2014 – 2017
Section 6 Reserves and One off Funding
Transformation Reserve
One off Resources available
Calls on One off resources
Section 7 Capital Programme
Section 8 Business Rate Relief Scheme
Section 9 Organisational Capacity
Shaping a Brighter Future
Pay Policy Statement
Section 10 Precept Levels
Stockton Precept
Police Precept
Fire Precept
Parish Precept
Overall Tax Position
Section 11 Treasury Management Strategy
Appendices
Appendix A Capital Programme December 2012
Appendix B Capital Programme
Appendix C Pay Policy Statement
Appendix D Council Tax Statutory Requirements
Appendix E Treasury Management Strategy
SECTION 1 - BACKGROUND AND CONTEXT
Current Approved Medium Term Financial Plan
1.1 The Medium Term Financial Plan (MTFP) report to Council on 27 February 2013 set a balanced budget for 2013/14 and agreed an approach to addressing the budget gap in future years.
2013/14£‘000 / 2014/15
£’000 / 2015/16
£’000 / 2016/17
£’000
Shortfall – Big Ticket Growth / 1,800 / 3,600 / 5,400 / 7,200
Shortfall – everything else / (1,800) / 839 / 7,146 / 10,646
Total Shortfall / £nil / £4,439 / £12,546 / £17,846
1.2 The approach was twofold:
· A series of Big Ticket Reviews to identify savings, look at alternative ways of working and delivering services and to try and promote alternative solutions to restrict growth pressures.
· A series of service reviews, savings and efficiency measures.
1.3 The report to Council in June 2013 approved savings proposals covering all portfolios totalling £7.4m by 2016/17, and also agreed a number of detailed reviews to report back to Cabinet with target savings of a further £2m. These savings proposals will have the following impact on the Council’s MTFP based on the assumption that the Big Ticket reviews deliver changes and savings to stem growth pressures.
2014/15£'000 / 2015/16
£'000 / 2016/17
£'000
Core Budget Gap At 13-14 Budget Setting / 4,439 / 12,546 / 17,846
Corporate Savings Plan – June 2013
Service Reviews Savings Approved / (5,789) / (6,764) / (7,467)
Service Reviews Savings Target - Report Back to Cabinet / (505) / (1,913) / (2,018)
Big Ticket Savings Targets / (3,600) / (5,400) / (7,200)
Budget Gap after savings programme / (5,455) / (1,530) / (1,161)
National Funding Position
1.4 Members will be aware from briefings throughout the year that there have been various announcements resulting in further reductions in Government Funding to Councils. The announcements were in the form of the Spending Round in June and also a technical consultation paper issued in July. The technical consultation document in particular identified significant financial implications and these have been confirmed as part of the Local Government Finance Settlement and are outlined in the report. The settlement has provided information for 2014/15 and indicative information for 2015/16.