Restricted
NORTHUMBRIA POLICE
MINUTES
Agenda Item 2
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Title Meeting Number
EXECUTIVE BOARD 05/2016
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Date Location Duration
22 April 2016 Chief Constable’s Office 15:45-17:45
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Present:
Mr S Ashman – Chief Constable (Chair)
Mr W Keenen – Deputy Chief Constable
Mr D Best – Assistant Chief Constable
Mrs J Farrell – Assistant Chief Constable
Mrs J Lawson – Director of Human Resources / Change Programme Lead
Mr M Mullen – Head of Strategic Asset Management
Mr M Tait – Director of Finance
Mrs B Beavers – Executive Support
Invitees:
Mr P Godden – Corporate Development Department (Present for Item 5)
T/Chief Superintendent S Hall – Safeguarding Department (Present for Item 6)
T/Chief Superintendent S Pastalos – Communications Department (Present for Item 4)
Apologies for absence:
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OPEN SESSION UNDER THE FREEDOM OF INFORMATION ACT 2000
1. OPENING
2. MINUTES OF THE OPEN AND CLOSED SESSION OF THE MEETINGS HELD ON 24 MARCH 2016.
Minutes agreed as a true and accurate record.
3. MATTERS ARISING
i. CRIMINAL JUSTICE DEPARTMENT
Assistant Chief Constable Best to make considerations as to the position of Firearms Licensing and PNC and progress with relocation as soon as possible.
Update 22/04/16: Assistant Chief Constable Best suggested this should fall under the Information Portfolio. Deputy Chief Constable stated this should be something that is revisited and will be decided after his meeting with the Chief Executive of the OPCC as to the structure. The Director of Human Resources / Change Programme Lead stated Programme of Change are currently doing some work with Tina Watson to assess all the issues and will be making the appropriate recommendation.
ONGOING
ii. JOINT WORKFORCE AND REVENUE MONITORING POSITION
Contingency Fund – Assistant Chief Constable Best to liaise with Chief Inspector John Heckels regarding a paper for fatal accident costs.
Update 22/04/16: Assistant Chief Constable Best stated there had been an overspend of approximately £10,000 in the last two financial years. He suggested either continuing with current process of contingency bids being authorised on a case by case basis or allocate a realistic budget based on historic data.
ACTION: Assistant Chief Constable Best to liaise with Director of Finance in order to allocate a realistic budget.
DISCHARGED
iii. JOINT WORKFORCE AND REVENUE MONITORING POSITION
Director of Human Resources/Change Programme Lead to look at the current position regarding what the regulations state is the position for Federated officers and Superintendents around lieu days and RRRD's. Consultation to take place to agree a mutually acceptable position.
Update 22/04/16: The Director of Human Resources / Change Programme Lead stated the analysis has been completed and needs to make the recommendations to reword the Business Principles from 2012. The analysis will be circulated to the Chief Officer Team.
ONGOING
4. NORTH EAST AMBULANCE SERVICE STANDARD OPERATING PROCEDURE
T/Chief Superintendent of the Communications Department presented the paper North East Ambulance Service Standard Operating Procedure to seek approval from members to implement the Joint Standard Operating Procedure between the North East Ambulance Service, Cleveland, Durham and Northumbria Police.
Discussion took place around this and all the recommendations were agreed.
The paper will now be submitted to the Joint Business Meeting for information, due to take place next week.
PAPER AGREED
5. CORPORATE DEPARTMENT – FUNCTIONALITY AND STRUCTURE
Head of Corporate Development Department presented the paper Corporate Department – Functionality and Structure to propose future functionality and structure for Corporate Development.
Discussions took place and the paper was agreed.
PAPER AGREED
6. CHANGE PROGRAMME SAFEGUARDING DEPARTMENT
T/Chief Superintendent of the Safeguarding Department presented the paper Change Programme – Safeguarding Department seeking approval from members to create a new Safeguarding Department.
The T/Chief Superintendent noted he would need 30 FTE immediately in order to address current workloads. Assistant Chief Constable Farrell stated when Operation Sanctuary was established this created approximately 20 detective vacancies in the South, which are still to be filled. Assistant Chief Constable Farrell added the Organisational Development Manager, Claire Overend, had suggested seconding 20 vacancies from neighbourhood. T/Chief Superintendent stated he would happily take officers on who were not detectives and place them on the ICIDP course.
Additional discussion took place and the following was agreed
The establishment of the department to be increased by 14 FTE immediately to create 1 Chief Superintendent, 3 Chief Inspectors and 10 Project posts, the rank of which is to be confirmed.
The Area Command (Response) establishment to be reduced by 10 FTE immediately. The distribution of reductions to be in line with demand analysis.
A temporary additional post to be created in the department to allow 20 secondments from Area Command (Neighbourhood) to show as over establishment.
The establishment of Business Support Department to be increased by 1 FTE immediately to create 1 Grade B Secretariat.
PAPER AGREED
7. JOINT WORKFORCE AND REVENUE MONITORING POSITION
The Director of Finance and Director of Human Resources / Change Programme Lead presented the paper on Workforce and Revenue Monitoring Position.
Discussion took place and paper was noted. The structural changes were agreed with the exception of the additional Grade G post in Crime (Major Crime Review Advisor). As this was additional growth it requires wider consultation with the Chief Officer Team.
ACTION: ACC Best to progress the additional Grade G post in Crime (Major Crime Review Advisor) with COT for discussion
PAPER NOTED
8. CO-LOCATION OF COURT LIAISON UNIT WITH VICITMS FIRST NORTHUMBRIA
The Director of Human Resources / Change Programme Lead presented the paper Co-location of Court Liaison Unit with Victims First Northumbria to outline proposals for the co-location of Court Liaison and witness support services with Victims First Northumbria, in order to improve effectiveness and efficiency of support services for victims and witnesses throughout the criminal justice process.
Discussion took place and the paper was agreed.
PAPER AGREED
9. PROVISIONAL CAPITAL OUTTURN 2015/16
The Director of Finance presented the paper Provisional Capital Outturn 2015/16.
Discussion took place and the paper was noted.
PAPER NOTED
10. VOLUNTEER POLICE CADET TO SPECIAL CONSTABLE PROCESS
Assistant Chief Constable Farrell presented the paper Volunteer Police Cadet to Special Constable Process to show how Northumbria Police Volunteer Police Cadet scheme can identify young persons with the potential to become Special Constables and allow supported progression from Cadet to Special Constable.
Discussion took place and the paper was agreed.
PAPER AGREED
11. DATE, TIME AND VENUE OF NEXT MEETING
Friday 20th May 2016, 14:00, Chief Constable’s Office, Block 69.
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