Northland Rugby Referee Association Administration Report / February / 2015

Northland Rugby Referee Association Referee Administrator Report

For February Board Meeting:

Matters arising in RA Report for the month of February

  • Finance
  1. No flag sponsor
  2. Extra expenses unbudgeted for: Blues Conference, Referee Admin Wages, Meeting Venues
  • Open Day:
  1. No power in Mangonui on Sunday 15th March
  2. Very little response to Open Day
  3. Catering?
  • IRD Income Tax Exception
  • Associations Secretary: needs to be minuted that Referee Admin is secretary
  • Whangarei RSA: Rates for 2015 are $600 for 20 training nights
  • Printing jerseys front & back – stiches: $13 for nominee jersey
  • Audit

Price has increased significantly.

  • in 2013 Audit = $1035.00 + $977.00 = $2092.00
  • In 2014 Audit = $1035.00 + 1495.00 = $2530.00 (this is with a $460 creadit as I queried the price as they quoted the same as last year, therefore 2015 Audit will be: $1035.00 + 1495.00 + 490 = $3020.00
  • Website logins – need a password form you all
  • Quotes for nominee referee

RA Activities this Month:

a)Funding

  • Successful Applications
  1. The Community Trust ($7,000 towards comms – we have ordered two sets to the value of $8,000 therefore the Association will pay $1,000 towards this)
  2. Perlorus Trust ($1600 towards video cameras
  3. North & South ($3670.00 towards video conferencing and video cameras).
  4. Southern Trust ($3156.00 towards video conferencing & electrical gear).
  • Unsuccessful applications: $24,000 NZCT Comms gear
  • Pending applications $24,000 Pub Charity Comms gear

b)Website

  • Created a yearly calendar
  • Uploaded draws, rules etc.
  • Created ground directory
  • Interchange questionnaire
  • Profiles
  • Articles of interest

c)Facebook Page

  • 233 likes

d) Membership and Database (Whos the Ref)

  • Uploaded draws for those competitions that have been confirmed
  • Pre-Season Games
  • Rugby Smart attendees (through Nocky)

e)Finance

  • PAYE for January
  • Reconciling accounts for January/February
  • Paying invoices
  • Invoicing

f) Misc

  • Blues Conference Meeting
  • Uploaded financial statements to Charities Commission and updated details
  • Ordered items with barrels (see attachedment)

X1 50 inch TV, X5 video cameras, x5 tripods, x5 video camera cases, x1 digital camera, x1 digital camera case, misc leads for TV to run video conferencing

Activities planned for next month (or to be planned)

  • Finnish writing up blues minutes/January minutes
  • PAYE
  • Open Day
  • Appointments
  • Updating facebook and website with content
  • Newsletter
  • Referee, coach profiles
  • Funding – what do you want/need to apply fort funding for?
  • Morris & Morris contract resigned

Budget:

Due to a number of “unallocated/unbudgeted expenditure we are going to hsve to cut the budget back to save elsewhere.

Flag Sponsor / -$5000.00
Whangarei Venue Cost / -$450.00
Blues Conference / -$2500.00
Comms Gear / -$1,000
Admin Wages / -4000.00
Drink Bottles / -$1500.00

Unbudgeted expenditure/less income Overall Budget

Total Income / $92,940
Total Expenses / $116,911
Total Loss / $-23,971
Loss for 2015 / $-23,971 - $7,000 (funding for comms)
$-15,471.00

Please note: Coaching and Grading and REO failed to submit a budget and have not budget.

Account Transactions
Northland Rugby Referees Association Incorporated
From 1 January 2015 to 28 February 2015
Date / Source / Description / Reference / Debit / Credit / Gross
Flexi Debit Visa
Opening Balance / 1,203.49
21 Jan 2015 / Spend Money / NRFU OFFICE / January Board Meeting
(Blues v Chiefs Tickets) / 160.00 / (160.00)
29 Jan 2015 / Spend Money / PARUA BAY TAVERN / January Board Meeting / 419.70 / (419.70)
30 Jan 2015 / Spend Money / FLEXI DEBIT VISA / 10.00 / (10.00)
30 Jan 2015 / Spend Money / FLEXI DEBIT VISA / 10.00 / (10.00)
30 Jan 2015 / Spend Money / FLEXI DEBIT VISA / 10.00 / (10.00)
30 Jan 2015 / Spend Money / FLEXI DEBIT VISA / 10.00 / (10.00)
13 Feb 2015 / Bank Transfer / Bank Transfer from Non Profit Org A/C
to Flexi Debit Visa / 3,000.00 / 3,000.00
16 Feb 2015 / Spend Money / MARINA PIZZERIA / Blues Conference / 436.00 / (436.00)
16 Feb 2015 / Spend Money / NEW WORLD REGENT / Blues Conference / 187.46 / (187.46)
Total Flexi Debit Visa / 3,000.00 / 1,243.16 / 1,756.84
Closing Balance / 2,960.33
Non Profit Org A/C
Opening Balance / 31,572.18
05 Jan 2015 / Spend Money / BNZ / 10.30 / (10.30)
15 Jan 2015 / Receive Money / STHN TRUST / Funding / 3,156.00 / 3,156.00
16 Jan 2015 / Spend Money / Alanna Clare / 1,208.16 / (1,208.16)
19 Jan 2015 / Spend Money / INLAND REVENUE / 990.90 / (990.90)
19 Jan 2015 / Spend Money / Xero / 57.50 / (57.50)
20 Jan 2015 / Bank Transfer / Bank Transfer from Non Profit
Org A/C to Rapid Savings A/C / 10.00 / (10.00)
20 Jan 2015 / Bank Transfer / Bank Transfer from Non Profit
Org A/C to Rapid Savings A/C / 10.00 / (10.00)
20 Jan 2015 / Receivable Payment / Payment: Morris & Morris Funerals / INV-0720 / 2,875.00 / 2,875.00
22 Jan 2015 / Receivable Payment / Payment: Northland Rugby Union / INV-0719 / 1,035.00 / 1,035.00
22 Jan 2015 / Receivable Payment / Payment: Northland Rugby Union / INV-0718 / 1,380.00 / 1,380.00
30 Jan 2015 / Spend Money / Alanna Clare / 1,310.12 / (1,310.12)
30 Jan 2015 / Receive Money / NORTH AND SOUTH / Funding / 3,670.00 / 3,670.00
02 Feb 2015 / Spend Money / Services Fee - See / 10.00 / (10.00)
04 Feb 2015 / Receive Money / Perlorus Trust / Funding / 1,600.00 / 1,600.00
10 Feb 2015 / Spend Money / Creative Ideas / Website Upgrades / 69.00 / (69.00)
10 Feb 2015 / Spend Money / BDO Northland / Audit 2014 / 1,035.00 / (1,035.00)
11 Feb 2015 / Receive Money / THE TRUSTS COMMUNITY
FOUNDATION / Funding / 7,000.00 / 7,000.00
13 Feb 2015 / Bank Transfer / Bank Transfer from Non Profit Org
A/C to Flexi Debit Visa / 3,000.00 / (3,000.00)
13 Feb 2015 / Spend Money / Alanna Clare / 1,314.36 / (1,314.36)
13 Feb 2015 / Spend Money / Alanna Clare / 110.44 / (110.44)
19 Feb 2015 / Spend Money / Kyal Collins / Blues Conference / 183.88 / (183.88)
19 Feb 2015 / Spend Money / INLAND REVENUE / 755.88 / (755.88)
19 Feb 2015 / Spend Money / Xero / 57.50 / (57.50)
20 Feb 2015 / Receivable Payment / Payment: Morris & Morris Funerals / INV-0721 / 2,875.00 / 2,875.00
20 Feb 2015 / Bank Transfer / Bank Transfer from Non Profit Org
A/C to Rapid Savings A/C / 10.00 / (10.00)
Total Non Profit Org A/C / 23,591.00 / 10,143.04 / 13,447.96
Closing Balance / 45,020.14
Rapid Savings A/C
Opening Balance / 64,416.22
20 Jan 2015 / Bank Transfer / Bank Transfer from Non Profit Org A/C
to Rapid Savings A/C / 10.00 / 10.00
20 Jan 2015 / Bank Transfer / Bank Transfer from Non Profit
Org A/C to Rapid Savings A/C / 10.00 / 10.00
30 Jan 2015 / Receive Money / BNZ / 5.30 / 5.30
30 Jan 2015 / Receive Money / BNZ / 208.64 / 208.64
20 Feb 2015 / Bank Transfer / Bank Transfer from Non Profit Org
A/C to Rapid Savings A/C / 10.00 / 10.00
Total Rapid Savings A/C / 243.94 / 0.00 / 243.94
Closing Balance / 64,660.16
Total / 26,834.94 / 11,386.20 / 15,448.74

Correspondence In

FROM / Matter
BNZ / Bank statements
IRD / PAYE and Tax Exception

Income Expected

FROM / $ AMOUNT / PURPOSE
Morris & Morris / $2,500.00 / Sponsorship for February due 20th March $2,500.00 + GST

Payments still to be made:

TO / $ AMOUNT / PURPOSE
Barrells / $1921.00 / Misc Equipment
Advantage4me / $2300.00 / License 2015
Barrells / $1330.00 / Misc Equipment
Advantage4me / $2300.00 / License 2016
Referee Admin / $4310.14 / Remainder of funding balance
TOTAL / $12,161.14

Other Income expected

Nil

Petty Cash movements during month: 30.00

All movements recorded and balanced –yes

Bank Balance as at 24thFebruary 2015

BNZ Cheq:41,499.57

BNZ Sav: 64,660.16

Flexi Debit: 2,831.33

Balance = $ 108,911.06

108,911.06 – 12,161.14 = $96,749.92

BALANACE AFTER PAYMENTS STILL TO BE MADE: $96,749.92

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