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NORTHERN VALLEY REGIONAL HIGH SCHOOL
BOARD OF EDUCATION
DEMAREST, NEW JERSEY 07627
MINUTES OF COMMITTEE OF THE WHOLE MEETING:Monday, October 10, 2016 at 6:30 p.m.
LOCATION: Old Tappan High School Academic Theater
THE BOARD OF EDUCATION RESERVES THE RIGHT TO MEET IN EXECUTIVE SESSION TO DISCUSS PERSONNEL, NEGOTIATIONS AND/OR LITIGATIONS.
The meeting is opened by the Board President.
Pledge of Allegiance
ROLL CALL: Mr. Louis DeLisio, President
Mr. Joseph Argenziano, Vice President
Mrs. Melissa Driscoll
Mr. Dan Eller Arrived at 7:32 p.m.
Ms. Tiffany Kaplan
Dr. George Kipel Absent
Mr. Peter Micera
Mr. John Schettino
Mr. Ghanshyam C. Vaghasia
ALSO PRESENT: Dr. Geoff Gordon, Interim Superintendent of Schools Joanette Femia, School Business Administrator/Board Secretary
“THE NEW JERSEY OPEN PUBLIC MEETINGS LAW WAS ENACTED TO INSURE THE RIGHT TO THE PUBLIC TO HAVE ADVANCE NOTICE OF AND TO ATTEND THE MEETINGS OF PUBLIC BODIES AT WHICH ANY BUSINESS AFFECTING THEIR INTEREST IS DISCUSSED OR ACTED UPON.”
IN ACCORDANCE WITH THE PROVISIONS OF THIS ACT, THE NORTHERN VALLEY REGIONAL HIGH SCHOOL BOARD OF EDUCATION HAS CAUSED NOTICE OF THIS MEETING TO BE PUBLICIZED BY HAVING THE DATE, TIME AND PLACE THEREOF POSTED AND FILED IN THE BOROUGH HALL OF EACH CONSTITUENT BOROUGH IN THE DISTRICT AND SENT TO THREE NEWSPAPERS CIRCULATING IN THE DISTRICT.
THIS MEETING WILL BE TAPE RECORDED IN ACCORDANCE WITH POLICY.
THE BOARD PRESIDENT WILL OPEN THE MEETING FOR PUBLIC COMMENT AT THE REQUEST OF THE BOARD. MEMBERS OF THE PUBLIC WILL BE ALLOWED FIVE MINUTES TO PRESENT INFORMATION TO THE BOARD.
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At 6:30 on motion by Mr. Micera, seconded by Mr. Vaghasia and approved by the Board the Meeting was Open and Closed to go to Executive Session.
The Board had a discussion in regard to a contract proposal.
No Action was taken.
At 7:30 p.m. on motion by Mr. Micera, seconded by Mrs. Driscoll and approved by the Board the Meeting Public was Open to Public Session.
In attendance were 8 members of the Public, 7 Staff members and 1 member of the Press.
Mr. Schettino led the flag Salute.
SUPERINTENDENT’S REPORT
Dr. Gordon reported on District Curriculum, noted the increase in dual enrollment. Dr. Gordon discussed the Dual Enrollment Program with Bergen Community College available to our students. Dr. Gordon also commended all the work done by the Administrator’s to receive the Grant for Bio-Medics. There are now 29 advance placement courses. Dr. Gordon noted that he is very optimistic about the direction the District is going. Dr. Gordon referenced articles about the District's accomplishments in the local papers. Dr. Gordon also noted the progress of the Referendum Projects. Dr. Gordon reviewed the Budget for the Referendum Projects and noted we still have some work to do to complete the field events on the tracks as well as the AC for all classrooms in the buildings. Dr. Gordon noted that George Harris has saved the District over $500,000 by handling the Security Camera's in house by getting quotes for the upgrades.
Dr. Gordon referred to the Representative from Dr. Elsberry of Digital Promise which provides coaching for the 1:1 Program for our teachers and administrators. Digital Promise is a non-profit organization.
At 8:03 p.m.Board President, Lou DeLisio Opened to the Public the Digital Promise Presentation.
Dave Janoz, Technology Supervisor made a statement in regard to the Digital Promises Presentation and the potential for another survey.
Kathy Fable of Old Tappan asked a question of Dr. Elsberry from Digital Promise in regard to the role they would play at Northern Valley and the training of the teachers.
John Schettino commended Dr. Gordon for the progress made in the District in regard to the curriculum improvements.
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PRESENTATIONS
April Vella, Ann Paolucci and Bob Price presented on PARCC results for Spring 2015 and Spring 2016.
The Board reviewed the following Resolutions and on motion by Mr. Vaghasia, seconded by Mr. Schettino and approved by the Board Policy revisions to Policy 6145 was added to A15 for First Reading.
RESOLUTION FOR EXECUTIVE SESSION (See Attached)
FINANCE Daniel Eller, Chairperson
George Kipel
Peter Micera
F1. District Monthly Reports/Bills
The Secretary will submit monthly reports for all accounts as of September 1, 2016.
The Secretary will submit monthly bills for the periods of September 1, 2016 to September 30, 2016.
F2. Investment of Funds/District
The Secretary will report on investments made during September 2016.
F3. Transfer of Funds
Recommend that the Board Secretary be authorized to make transfers in the 2016-2017 Budget of this District. Details will be available at the Committee of the Whole.
F4. Regional Programs Reports/Bills
The Secretary will submit Monthly Reports for all accounts for the Regional Programs administrated by the NVRHSD as of September 30, 2016.
The Secretary will submit Monthly Bills for the Regional Programs administrated by the NVRHSD for the period of September 1, 2016 to September 30, 2016.
F5. Investment of Funds/Regional Programs
The Secretary will report on investments made during September, 2016 for the Regional Programs.
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F6. Secretary/Treasurer Reports
That the Northern Valley Regional High School District Board of Education acknowledges receipt of the Report of the Treasurer and Report of the Secretary for the month ending September 30, 2016; and
Further, pursuant to N.J.A.C. 6A:23A-16.10(c)3, I certify that as of September 30, 2016, no line item account has encumbrances and expenditures, which total exceed the line item appropriation in violation of N.J.A.C. 6A:23A-16.10(a).
F7. Donation – Demarest
That the Board of Education accepts the following donations from NVD Project Graduation:
$2,000 to NVD for the Freshman and Sophomore Class trips and the Faculty Room Update
(will be deposited directly into the School Improvement Fund)
$700 to the ACCESS Prom for the Class of 2017
F8. Donation – Demarest
That the Board of Education accepts the following donation from the Sakura Grant Program for Japanese Language Education:
$1200 to NVD for tea ceremony, taiko performance and instruction
F9. Donation – Old Tappan
That the Board of Education accepts a donation in the amount of $2,000 from the Golden Knights Athletic Association to be used towards the purchase of a scoreboard for the NVOT athletic field.
F10. Donation –GKAA
That the Board of Education recognizes $2999 to be paid by the Golden Knights Athletic Association to Agile Sports Technologies DBA for Online Video Editing/Analysis service.
CURRICULUM John Schettino, Chairperson
Melissa Driscoll
George Kipel
C1. Report of Classification and Student Assignment
Recommend ratification and approval of the September, 2016 Confidential List of Classification of Students and Student Assignments including Satellite and Bergen County Schools as authorized by the Superintendent. The lists will be placed in the Confidential Minutes File.
C2. Music Festival Trip
That the Board of Education approves the attached Northern Valley Regional High School at Demarest and Old Tappan Choir and Instrumental Group Music Festival Trip to Philadelphia, Pennsylvania from April 7 – April 9, 2017.
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C3. Demarest Softball Trip
That the Board of Education approves the attached Northern Valley Regional High School at Demarest Softball Program Trip to Disney Orlando, Florida from March 10 – March 14, 2017.
BUILDINGS AND GROUNDS Joseph Argenziano, Chairperson
Tiffany Kaplan
Peter Micera
B1. Vandalism
It will be necessary to accept the Report of the Principals on Vandalism for the month of September 2016, and direct same to be filed.
B2. Use of Facilities
That the Board of Education approves the following Use of Facilities Requests:
Closter Lions Charitable Foundation 10/30/2016 Pancake Breakfast 6am-2pm Demarest
Vikings Soccer 10/9,16,23,30/2016 Youth Soccer 12pm-6pm Demarest
11/6,13,20/2016
B3. Change Orders – All Surface Asphalt Paving
That the Board of Education approves the attached change orders (#001 and #002) for All Surface Asphalt Paving as recommended by RSC Architects. (See attached)
B4. Change Order - Mathusek
That the Board of Education approves the attached change order (#001) for Mathusek as recommended by RSC Architects. (See attached)
ADMINISTRATION George Kipel, Chairperson
Melissa Driscoll
Daniel Eller
A1. Fire Drills/Security
It will be necessary to approve and file in the Minutes and place in the appropriate file, the Principal’s Report on Fire Drills and Security for the month of September, 2016.
A2. HIB/Disciplinary Report
HIB/Update
A3. Travel
WHEREAS, in order to be in compliance with the State of New Jersey’s N.J.A.C. 6A:23A-7; and
WHEREAS, those on the attached list are attending the administratively approved conferences, conventions, staff training sessions, seminars, or workshops; and
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WHEREAS, the total expected cost of such conferences, conventions, staff training sessions, seminars or workshops; and
WHEREAS, the attendance at the stated function was previously approved by the Superintendent of Schools through the appropriate administrator(s) as work related and within the scope of the work responsibilities of the attendee; and
WHEREAS, the attendance at the function(s) was approved as promoting delivery of instruction or furthering efficient operation of the school district, and fiscally prudent; and
WHEREAS, the travel and related expenses particular to attendance at the function(s) may exceed the state travel guidelines established by the Department of Treasury in NJOMB circular letter;
BE IT RESOLVED, that the Northern Valley Regional Board of Education approves attendance at the administratively approved function(s) as necessary, and
BE IT FURTHER RESOLVED that those expenses that appear on the attached form titled “TRAVEL
AND WORK-RELATED EXPENSE REIMBURSEMENTS” for lodging, meals and gratuities are
within the limits of the State travel reimbursement guidelines and are justified and reimbursable upon submission of the required receipts up to the current established limits as specified in the General Services Administration website, with any additional costs for lodging, meals and gratuities expenses above those established limits to be personally borne by the attendee(s). (See attached)
A4. Approval of Minutes
That the Board of Education approves the following Minutes (Available at the Regular Meeting):
September 12, 2016 Committee of the Whole Meeting
September 26, 2016 Regular Meeting
A5. School Closings
That the Board Members will be notified of school closings due to inclement weather through the Honeywell System.
A6. Submission of Comprehensive Maintenance Plan
Whereas, the Department of Education requires New Jersey School Districts to submit three-year maintenance plans documenting “required” maintenance activities for each of its public school facilities, and
Whereas, the required maintenance activities as listed in the attached document for the various school facilities of Northern Valley Regional High School District are consistent with these requirements, and
Whereas, all past and planned activities are reasonable to keep school facilities open and safe for use or in their original condition and to keep their system warranties valid,
Now Therefore Be It Resolved, that the Northern Valley Regional High School District hereby authorizes the school business administrator to submit the attached Comprehensive Maintenance Plan for the Northern Valley Regional High School District in compliance with Department of Education requirements, inclusive of the M-1 Report.
A7. School Violence Awareness Week
That the Board of Education recognize School Violence Awareness Week the week of October 17, 2018.
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A8. School Respect Week
That the Northern Valley Regional High School District recognize the week of October 3, 2016 as a result of complying with the bill of rights law.
A9. Statement of Assurance
That the Board of Education approves the NJ QSAC Statement of Assurance for the 2016-2017 School Year.
A10. Non-Public Nursing Agreement
That the Board of Education approves the 2016-2017 Non-Public Nursing Agreement between the County of Bergen and the Northern Valley Regional High School, Academy of Holy Angels.
A11. NVRHSD Nursing Services Plan
That the Board of Education approves the NVRSHD Nursing Services Plan for the 2016-2017 School Year.
(See attached)
A12. Region III Joint Agreement
That the Board of Education approves the attached agreement for occupational and physical therapy services between Region II and Non-Member Districts.
A13. Scotland Exchange
That the Board of Education approves the exchange visit between Dumfries & Galloway and the Northern Valley during the period of April 1 – April 8, 2017. Students from Scotland will be visiting Northern Valley.
A14. Japan Cultural Exchange Program
That the Board of Education approves a visit of 10 students from Okayama Hakuryo High School from March 24, 2017-March 30, 2017.
A15. Policies First Reading
That the Board of Education approves the attached Policies from NJSBA for Revisions and First Reading. (see attached)
TRANSPORTATION
T1. Change in Student Assignment/Special Education
Recommend that the changes in student assignments for Special Education, Region III Transportation for September, 2016 be approved and placed in the Confidential Minutes file.
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PERSONNEL
DISTRICT LOCATION
P1. Substitute Employee List
That the Board of Education approves the Substitute Teachers, Clerks, Nurses, Tutors and Janitorial Additions and Deletions; and that individuals be notified that their employment during the School Year be contingent with this District’s requirements. (Attachment A)
P2. Advancement on the Salary Guide
That the Board of Education approves the attached employees to advance on the salary guide based on educational credits for the 2016-2017 school year, retroactive to July 1, 2016/September 1, 2016. Transcripts are on file in the Office of the Superintendent. (Attachment B)
P3. 2016-2019 NVAA/NVRHSD Memorandum of Agreement for Administrators & Directors, Supervisors & Athletic Directors
That the Board of Education approves the attached 2016-2019 Memorandum of Agreement between the Northern Valley Regional Administrator Association (NVAA) and the Northern Valley Regional High School District (NVRHSD). (Attachment C–Available at Regular Meeting)
P4. Employee Resignation
That the Board of Education accepts the following employee resignation:
Melissa Coco / Assistant Business Administrator / Effective: December 31, 2016P5. Marching Band Rental Truck Drivers