New Supplier Process

New Supplier Requests are to be sent to in the first instance.

New supplier request forms are now updated to include information on financial thresholds for quotations. Should the requested goods exceed £2001, end users are required to provide evidence that they are complying with regulations.

Before contacting the CPU, end users should check the following:

  • Whether requested supplier is already on contract/on the Agresso system
  • Whether there is a similar provider for the same goods or services which could be utilised who are already operational

If a new supplier is required following above checks, the following guidance applies:

  • Fill out and complete the ‘New Supplier Request’ form from the Finance pages of the portal, and submit it via email to .

Goods Under £25K (or for pure consumable purchases) If the goods meet the financial regulations for quotations (see below), the CPU will refer the request to for account creation, CC’ing the end user and requesting that they be informed of the supplier ID in copy

Goods above £25K (or longer term agreements of service and commitment) The CPU will issue a new supplier form externally by email to the supplier. On return of completed forms, the CPU will forward the ‘request’ and forms to who will create a new supplier on Agresso and confirm back the supplier code (direct to the requestor, copying the CPU)

Goods above £100K (or longer term agreements of service and commitment) The CPU will issue a new supplier forms externally to the supplier and perform a credit check before forwarding the request and completed forms for to - ifthe credit check is satisfactory.

If the credit check is NOT satisfactory, the requestor will be advised that an alternative supplier should be sought. If an alternative supplier is not feasible, the implications will be reviewed by Keith Mason and the relevant department.

  • In exceptional circumstances where a request is urgent and cannot wait, the CPU will forward the request to and retrospectively check as above, however this will be avoided wherever possible
  • Where goods or services do not meet any of the above or exceed EU thresholds, the CPU will discuss this directly with the end user

Financial regulations – Thresholds for Ordering goods/services

Threshold / Requirements
£1-£500 / Prices should be obtained by referring to the supplier’s price list
£501-£2,000 / Two written quotations
£2,001-£25,000 / Three competitive written quotations
£25,001 - £130,000 / Four Tenders
£130,000+ / Four tenders, in compliance with the EU Directives

Adapted from [FinRegs 11.12]