Neshoba County School District

Neshoba County School District

NESHOBA COUNTY SCHOOL DISTRICT

JOB DESCRIPTION

POSITION TITLE:Payroll Clerk/16th Section Physical Manager/Fixed Assets

TITLE OF SUPERVISOR:Superintendent

GENERAL RESPONSIBILITIES:

The prompt and accurate handling of all payroll matters, oversee all 16' Section Land in the Neshoba County SchoolDistrict and make reports to the Neshoba County School District's Superintendent and the Board of Trustee concerning said land, maintain accurate accounting of fixed assets.

SALARY: Salary is reflective of the Neshoba County School District salary schedule.

QUALIFICATIONS:

High School Diploma Minimum

Associates Degree or higher in Accounting or comparable area preferred

Experience and knowledge of Governmental Accounting preferred

Knowledge of State Purchasing Policies and Procedures preferred

DESCRIPTION OF DUTIES:

  1. Maintains a pleasant and positive public relations image through telephone communications, assistance to individuals on a walk-in basis, and excellent rapport with co-workers.
  2. Provide a contract or work agreement for all positions based on salaries and employees approved by the Board of Trustees on a yearly basis and as new employees come in or new positions are approved.
  3. Provide tax forms, retirement cards, and insurance application forms to new employees and to those wishing to make changes. Enter information from above forms into the computer.
  4. Send out leave reports at the beginning of each pay period to the administrator or supervisor at each district site listing each employee and their available leave.
  5. Review time sheets, leave reports, and work agreements monthly. Enter hours, leave time, and substitute pay into computer for computation of payroll.
  6. Record garnishments, court ordered withholdings, bank warrants, and credit union deductions,verifying continuation of such on a monthly basis.
  7. Compute monthly payroll on main computer system. After verifying reports for accuracy, print payroll reports.
  8. Enter salary schedules for upcoming school year into computer and print contracts for those employees returning. Prepare budget reports from contract information.
  9. Heads Insurance Committee, helps personnel complete insurance forms and answers questions related to insurance.
  10. Writes up deposits, records all Receive Warrants for District and Schools.
  11. Works with MSIS Coordinator to complete district personnel file, enters new personnel into SAMs and payroll system.
  12. Attend various workshops or seminars pertaining to State Department of Education requirements, Wage and Labor laws, PERS reporting and requirements, insurance and computer updates.
  13. Work closely with Superintendent’s office, office manager and business manager regarding all 16th section information and transactions.
  14. Keep the superintendent informed about all 16th section leases and concerns.
  15. Keeps the Superintendent informed of events and activities of unusual as well as routine matters related to the 16th Section Land.
  16. Communicates with all 16th section leases about the changes in lease policies.
  17. Responds to written and oral requests for information in a timely manner concerning 16thsection land.
  18. Maintains a master fixed assets inventory ledger.
  19. Maintains property and equipment (general fixed assets) records by posting additions and deletions.
  20. Periodically audit and verify inventory records and equipment (general fixed assets) at all locations.
  21. Post records on all equipment transferred within the district.
  22. Submit inventory to be retired to the Superintendent for Board approval.
  23. Performs other tasks and responsibilities as assigned by the Superintendent
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