MTRA In Person Board Meeting 1/19/14

Minutes

Called to order: 1:15pm

PRESIDENT REPORT: DEVYN BAKER

  • Introduction to the board and review of responsibilities of all board members
  • Set monthly conference call meetings to be the 1st Wednesday of every month at 7:30pm

TREASURER REPORT: MELISSA VANDERLAAN

  • Introduction to the board
  • Responsibilities include
  • Managing expense account and checkbook
  • Supply ordering
  • Contracting outside services
  • MATC donation of money to be used to assist in putting on conference(s). Will discuss further over the next call.

SECRETARY REPORT: JODI DOUGLAS

  • Introduction to the board
  • Responsibilities include
  • Keeping minutes of all meetings and uploading them to the website
  • Managing email account

MEMBER AT LARGE REPORTS

JESSICA SPOONER

  • Introduction to the board
  • Responsibilities include
  • Management of memberships
  • MTRA representative for ATRA conference calls
  • In the process of updating membership profiles so that information is up to date and duplicate profiles are deleted. Once this process is done an upgrade may need to be made to the website to accommodate more users.

JEN GOSSETT

  • Introduction to the board
  • Responsibilities include
  • Management of social media
  • MTRA representative for ATRA conference calls
  • Has had members inquire about supporting the board and assisting with conferences. Will discuss the formation of a conference committee on the February conference call.

RANDY WYBLE

  • Introduction to the board
  • Responsibilities include
  • Service as university liaison
  • MTRA representative for ATRA conference calls

KATIE JONKHOFF

  • Introduction to the board
  • Responsibilities include
  • MTRA representative for ATRA conference calls

STUDENT MEMBER AT LARGE REPORT: CHELSEA REYNOLDS

  • Introduction to the board
  • Responsibilities include
  • Assisting with the responsibilities of the members at large

OLD BUSINESS

Retention of a CPA

  • Melissa: continued discussion about retaining a CPA to ensure that we are in compliance with all IRS requirements. Cost would be $1000
  • Randy: motion made to retain the services of a CPA
  • Jen: 2nd the motion
  • Motion carried by unanimous vote

NEW BUSINESS

ATRA Chapter Meeting Conference Calls

  • Devyn: asked for a volunteer to attend the monthly conference calls for ATRA as the previous representative is no longer available.
  • Melissa: recommended that the members at large rotate the responsibility
  • All members at large agreed and a schedule was created through June
  • February 12th: Jen
  • March 12th: Katie
  • April 9th: Jessica
  • May 14th: Jen
  • June 11th: Chelsea
  • Each call takes place at 7pm
  • Phone Number: (661) 673-8600
  • Access Code: 150350#

Spring Conference

  • April 18th at Pine Rest Postma Center; partnered with GVSU
  • Keynote Speaker: James Shea
  • Melissa to book hotel room
  • No papers have been submitted at this time
  • Devyn to send out email reminder that papers are due Feb. 2nd
  • Membership/Conference Prices
  • Member to pay $100 for conference + $10 CEU fee
  • Non Members to pay $125 for conference with a built in membership fee + $10 CEU fee
  • Student Members to pay $30 for conference
  • Student Non Members to pay $45 for conference with built in membership fee
  • Non supporting members do not pay CEU fees

Tee Shirts

  • Tee Shirts will soon be available for purchase on the website
  • Other merchandise may also be available. Will discuss further on next call.
  • Tee Shirt Design Contest will coincide with the fall conference in order to give one whole year to the current design as well as future designs.

Networking at Conferences

  • Discussion about using a color code system to identify populations served
  • Possibly using sticker dots
  • Will discuss further on the next conference call

Future Conferences

  • Discussion about bringing back a summer conference
  • Devyn: motion to not have a summer conference this year
  • Melissa 2nd the motion
  • Motion carried by unanimous vote
  • Discussion about choosing a new northern Michigan conference. Will discuss further on the next conference call.
  • Fall conference of 2014 to take place in Mt. Pleasant; MTRA will partner with CMU
  • Discussion about conference attendance by city
  • Randy: motion to rotate fall conference between EMU and CMU
  • Katie: 2nd the motion
  • Motion carried by unanimous vote

In Person Meetings

  • Discussion about the need for a mid-year in person meeting
  • Will revisit on the Feb. conference call

AGENDA ITEMS FOR NEXT CONFERENCE CALL

  • Old business
  • Use of MATC donation
  • Website Upgrade
  • Conference Committee
  • Networking at conferences
  • Northern Michigan Conference
  • In person meeting
  • Speakers for the Spring Conference
  • Conference details

Randy: Motion to close meeting

Jessica: 2nd the motion

Meeting called to a close at 3:56pm