MTAG Monthly Meeting Minutes

October 20, 2015

3:00-4:30 PM

3139 Computer Science

  1. September 15, 2015 minutes motioned to be approved with add a clarification about how shared hosting fits and relates to CCI and how CCI are not counting this into their server charges. Steve Krogull and Alan Ng will review the changes and will motion to approve September’s meeting minutes.
  1. CIO/COO Updates- (Bruce Maas/John Krogman)
  • CIO Updates
  • Bruce spoke with chair of ICC. He is interested in having ITC being engaged in the data center proposals to take to the Provost and Vice Chancellor.
  • ITC and MTAG will pull together a council of chairs to explore options of data centers, usage of state data centers, explore private sector options, and potential cloud computing.
  1. IT Titles (Mark Walters, Lisa Jansen, and Bruno Browning)-
  • Lisa Jansen is Associate Director of L&S Learning Support Services and has been serving on an HR Design Team. Mark Walters is Director of HR Operations in the Office of Human Resources (OHR). Bruno Browning is an MTAG member, CIO of the College of Letters & Science, and Director of L&S Learning Support Services. He is serving on a new committee on Academic Staff titling and compensation. Lisa, Mark, and Bruno came to discuss changes to IT job titles and compensation that either took effect July 1 or will be part of the upcoming Titling and Compensation Study (part of the larger HR Design Project).
  • (Lisa) On July 1 all of the old Classified IT titles were transitioned to either University Staff or Academic Staff titles depending on whether a position was exempt or non-exempt under the Fair Labor Standards Act (FLSA). For permanent classified exempt titles that couldn't be mapped onto pre-existing academic staff titles, two new titles were created: IS Specialist and Network Specialist. Also, as of July 1, a four-year degree may not be required for some academic staff IT positions. Lisa Jansen and Richard Kunert are working with OHR on a FAQ document to share with MTAG and the campus IT community.
  • (Mark) UW-System and UW-Madison will be partnering on the titling and compensation study. An advisory council is being created. Executive sponsors are Darrell Bazzell (UW-Madison) and David Miller (UW-System). Advisory Council will include the UW-Milwaukee Chancellor, UW-Madison Provost, and six shared governance reps. They are pursuing creation of a study road map, with possible assistance of the UW-Madison School of Business, before issuing an RFP. They are looking at creating a hybrid study methodology that will use both outside consultants and campus resources. They will be documenting our issues with current structures, and managing expectations. It is hoped that the RFP will be issued in 2-3 months, a vendor will be chosen in early late winter/early spring, and the study will begin in mid- to late spring.
  • (Bruno) Academic Staff Assembly has formed an ad hoc committee on titling and compensation. MTAG may wish to form a similar working group. IT is somewhat unique because there are both Academic and University Staff IT positions. IT is constantly changing. The new system needs the flexibility to accommodate those changes.
  • (Mark and Bruno) Input is needed from campus groups to identify issues with IT job titles. Now is the time to be documenting issues with things like titling, job descriptions, performance pay, pay ranges, and equity reviews.
  • The HR Design team Lisa has been serving on is disbanding at the end of the year, but resources for facilitating discussion around IT HR issues will continue to be available and Lisa can help make those connections should MTAG decide to take this on as an issue.
  • Several people attending the MTAG meeting indicated interest in working on the IT titling issue. A poll will be sent after the MTAG meeting to see who's interested.
  1. Data Center Outage updates (John Krogman/Bill Evley)
  • There have been three weekends of data center power outages. All outages were caused by equipment failure.
  • No Data was lost from the data center power outages
  • 11 buildings had the data outages
  • FP&M are looking to improve a response time.
  • Away to alert people is to use the alerts on the website and putting it on the IT website.
  • The Chancellor is looking to John to look at all options there are in updating the Data Center and the pros and cons to each option.
  • John ill report back with conclusions/recommendations. An updatemeeting is being scheduled for December or January.
  1. EITDM Updates (Amy Gee)
  • The Portfolio Baseline is complete with 163 projects included.
  • Summary views on key data points were presented.
  • Governance committees are in progress. The Service Management Advisory Group just completed their first month and is almost finished with the Charter. The ITC are submitting nominations for the Planning Board with approximately 25% of all positions identified.
  • It is anticipated that the first project proposal will be reviewed for a decision by early 2016. In the interim, work progress to rollout a standard project reporting process for campus to keep the portfolio up to date and the summary deck will be presented to the Provost and VCFA late 2015 for feedback.
  1. IT Website (Brian Rust)
  • Contents are still being moved over to the IT Website. Planning for IT website to go live on November 3. The website will not be publicized right away. The goal is to start promoting wide use within 6 weeks.
  • The IT Website will be using WordPress.
  • Eric G. is leading a project to look at enterprise web hosting; WordPress may be considered. Phase 1: Update in November recommendation for enterprise. Phase 2: Add numbers to figure out what the campus is spending.
  • Reaching out to campus IT staff to network, build relationships and possibly include their content in the site. Let Brian know if you are interested.
  1. MIST Updates (David Parter)
  • The October meeting had an update on the SSL PSL Vulnerability Scans and to conduct Risk assessments
  • Policy stakeholder’s is looking at more than just at the Password Policy but are looking at the entirety of the credentials.
  • Ongoing reports of finding SSN and looking at departments to record who has access to SSNs.
  • For any questions on the SSNs tracking ask Cybersecurity teamor contact Andy Summers.

Attendance:

Colleges and Schools

Phil Barak, CALS

Alan Ng, Continuing Studies

Brenda Spychella, Education

Rob Kohlhepp, Engineering

Eric Giefer, Law

John Hilgres, Human Ecology

David Towers, Medicine & Public Health

Bruno Browning, L&S

Mike Pitterle, Pharmacy

General

Jason Fishbain, Office of the CIO

Phil Hull, Enrollment Management

Lee Konrad, GLS

John Krogman, DoIt

Don Nelson, Office of the CIO

Jeff Shokler, Academic Advising

Bruce Maas, CIO

Campus Services/Affiliates

Bobby Burrow, VCA/FP&M/Athletics

Steve Carrola, Business Services

Theresa Regge, UHS

Partners/Ex Officio Members

Wayne Utke, UW Extension ICS

Other AttendeesL

Bill Elvey, FP&M

Amy Gee, Office of the CIO

Chris Hopp, DoIT

Brian Rust, DoIT

David Parter, Computer Science

Linda Jorn, DoIT

Chris Holsman, DoIT

Mark Walters, HR

Lisa Jansen, L&S

Steve Krogull, DoIT

Kayla Melland, Recording Secretary