StAlban's VestryMinutesforAugust11th, 2015,6:30pm
Present:PegKeyser,SeniorWarden,JohnHartley,JuniorWarden,JasonBurks,FrankGovernali,Treasurer,MargaretWise,NancyPezzullo,MikeWatson,ScottReed,theReverendTimBoggs, Dave Abbiati,Secretary
AbsentMichelleWhitneyand JulieMerriam
OpeningPrayer -Fr.Tim6:34
ApprovalofJuneminutes
MovedtoaccepttheJuneminutes,seconded,approved
Gordon-report ontheEndowment
TheCommitteehasbeenchargedwithreviewingtheendowmentpolicyofStAlbans. Attheirrecommendation,theEndowmentCommitteewillundertakethisreview andreport totheVestry.
Theendowmentfundscontinuetoexceedtheircomparativebenchmarks.Therearenoplanstochangetheinvestmentplan.
Warden'sreports-
Vestryiscommittedtoraise$3,000aspart ofthecurrent budget. Onethousanddollarsofthisgoal hasbeenmet. Ideasarewelcomed.
Tim-FallPlans
Timreviewedtheoutlineoftheplanswhich areattached
ExecutivesessiontodiscussSextonJobDescription
Frank-FinancialandStewardshipupdate.Reportattached.
Thevestrywillmakepersonal callslateinOctobertoassistintheannualappeal.Thethemeofthedrivethisyearis'planning'.
-Financialupdate
Plannedincomeand expensesareontarget.Unplannedincomerelativelylow
ClosingPrayer-Nancy
Meetingadjourned
St.Alban'sParish
Notesonfall2015plansforVestryreview
Worship
Sundayservices
8:00RiteI
9:30RiteIIwithbellandchancelchoirs,twoclergy,refreshedprayers,servicemusic,creed
5:30PMCelticEventide,withpossibleadditionofacantor
HomecomingSunday9/13
Communicationplansunderway
Smallservicesreturnmid-SeptemberWednesdays9:00AM RiteIllSeniorServices
PiperShoresHolbrooke
BetsyRossHouseCapeMemoryCareVillageCrossings
FamilyServicesscheduled:11/8,12/20(pageant),3/6/16,6/5/16
Clergy/StaffAdventplanningmeeting10/14
ClergyStaffHolyWeekplanningmeeting3/20
Planunderwaytoupdate"customaries"forworshipministries:ushers,altarguild,lectors,intercessors,flowerguild,chalicebearers,acolytes.
Music
ChancelChoirfirstfallrehearsal9/10
Plansforchoirrecruitment,communications
BellChoir,Septemberrehearsalsandrecruitment
TrebleChoirlaunchgrades3-8
Communications
Bradintroduction
Stewardship
Planscomplete
Fallcampaigntofocuson"Planningtobepartofitall!"PledgedrivescheduleandstepsattachedPlannedGivinginitiativewithsoftlaunch10/11
CommitteeRecruitment
Finance
NewFinanceCommitteerole
Vestry$2000remainderfundraisingneedstobeplanned
Governance
PrepareforVestryandDelegateelections,per2014plan
RefreshBy-lawsasneeded
Hospitality
CoffeeHourhosts,signupsunderway
ParishbreakfastFirstSundays,recruitingextras
SecondMonday seniorlunchesresumeOctober12
MissionandOutreach
RectormeetingsinAugustwithleaderstoreviewplansandprospects
St.luc'sHaiti-planlatefallfundraiser,NovemberandMarchtrips
PrebleStreet
St.Elizabeth'sJubileeCenterlongCreekYouthCenter
AdultFormation
launchFaithSeekingUnderstanding...adultChristianformationatSt.Alban's
Goalistomovefromeducationtoformationunderoneumbrella
Fallincludesfour/fiveofferings:
TomCushmanDreamsessions
LivingCompassonForgiveness,ledbyTrissCritchfield andJenTarling
ParkerPalmerbookgroup,ledbyKatiePaysonEpiscopal101forinquirers,ledbyTimandReedSermonTalkBack!TobescheduledforTimandReed
Health
Fullprogram of2ndSundayHealthChatsandotherprogramming
ChildrenandYouth
DebbieFishersaluteOctober4th
Introductionandsupport ofEmilyKenistonSustainandrefreshOurPlacecurriculumRecruitteachers,asneeded
IntroductionoftheRev.Reedloy
SustainandrefreshConnect,Rite13,andH.S.Youth
Recruitteachers,asneeded
Heiferretreat 9/18-20
ConsiderYoungAdultoptionsincludingSMCCPlanSafeChurchtraining,nowon-line
Administration
Frontofficeredesign
PlansfornewParishDirectory
ReviewInsurancepolicy,changesasneeded
Churchsoundsystemreview
Communications
Websiteupdate/refreshforSeptemberlaunch,softlaunch9/26,newstaffphotos,newvideo
MaintainandrenewWeeklyE-news
Developandutilizetownweeklieswithhelpofpressaide
PlanimprovedpublicinvitationsforHomecoming,AdultFormation,Eventide,Children'sprogram
Newcomers
AugustreviewwithleadershipofNewcomer,freshstepsincludemoreexplicitbuddysystem
NewcomerReception@rectoryOctober25th4:00PMInvitationstoEpiscopal101
Library
Softlaunchofnewministrywithbookcartandshelf,"staffpicks"andparishcommunications
Considerfurnishingsneeds/sources
BuildingsandGroundsFinishrectorypaintingRemovemapletree
InstallCelticcrossinMemorialGarden
ShadesforConnectRoom
ReviewnavelecternstepsituationwitharchitectConsiderYouthRoomrefresh,renaming?Considerhistoryphotowall
PledgeContributions249,940261,87262%63%OtherWeeklyContributions15,468 10,69652%45%SpecialGifts-Designated 4,226 5,640 NA NASpecialGifts-Undesignated 7,852 26,335 58% 310%Rent,Interest,Other 1,315 897 38% 26%
Clearingaccount
ofpledgecompletiontypicalforthistimeofyear;lowerdollarslargelyduetolowerlevelofpledgingin2015.plateofferingsareup$2,800dueto4,200atCelticservice,butmorningservicesdownby$1,500.
uly2014included$16,500giftfromtheRandyHenryEstate.Thisyear$15,000giftarrivedinAug.differenceonrentpaymentandgiftforuseofBonoffHallmade2015higher.
Salary,WagesBenefits174,770180,00665%64%Office Administration15,019 13,82758%56%ChristianEducation 2,668 3,119 48% 49%Worship 15,102 10,652 73% 68%Communications 4,325 4,438 108% 178%Hospitality,Kitchen,Other 3,540 5,260 71% 94%BuildingsGrounds 20,076 15,529 72% 63%Utilities 23,126 22,375 65% 70%TaxInsurance 6,498 6.229 72% 72%
Diocesan Assessment
payperiodsthan2014,andlowercompbecauseofAsstRectordeparture.reorgadvertcostsforjobsearchesabout$1,000in2015.
initialcostsforprogams;lowercostsforactivities.
15highercostsreflectabove-budgetedexpenseformusiciansforCelticEventide.
rthan2014duetoexpenseslastyearformemorialservicesintermentswhichwerecoveredbyincome.
10,000insnowiceremoval(groundroof)costsversus$4,000in2014.
expectedhighergasandelectricratesplushighergasusageinFebruaryexplainsincrease,
2014RandyHenryEstategift($16,500)andotherundesignatedgiftsrepresentabout$20,000ofthedifferentialinParishOperationsbalancescomparedwith2014.$15,000RandyHenrygiftarrivedinAugust.$20,000giftfromtheestateofBetteStoddardwillbe
B.S7?1deliveredinthecomingweeks,andagiftinhonorofEdLewickihasalsobeenannounced.Cashbalances.althoughlow,arenot
•concernln
EndowmentFundisinvestedintheVanguardStarFund,whichiscomprisedofapproximately60-70%instocksand30-40%
incomeinvestments.
ofJuly31,2015theStarFundwasup3%onayeartodatebasisversusitsbenchmarkincreaseof2.76%.TheS&P500wasup
"'"""'a''u"u..,..u,...,,""-'·''""12.18%. SinceinvestingwithVanguardpn7/1/13,theendowmenthasadded$107,570ofvaluefrominvestmentreturns.
Tntll=nrlnwmgnt11nrlOC:'lC')no..... ot: