Move Strategy Template
Project Name:
Project Manager:
Contents
1.0Introduction
2.0Background
3.0Assumptions
4.0Project Team Responsibilities
5.0Relocation of Equipment
5.1Office filing
5.2Personnel affects
5.3Specialist equipment
5.3.1Laboratory equipment
5.3.2Chemicals
5.3.3IT equipment
5.3.4Specialist plant
5.3.5Other
6.0Programme
Appendix 1 – Room Moving Sheet
1.0Introduction
1.1The following report sets out the strategy to be adopted in [description of move]
1.2The strategy will be developed in conjunction with Estates Services, Faculty / Department, Moves Contractor and ISS.
1.3The Strategy is based on a number of key assumptions (see Section 3.0)
2.0Background to the Move
2.1 [background to the move]
3.0Assumptions
3.1The following assumptions have been made in developing this strategy:
4.0Project Team Responsibilities
4.1Estates Services Responsibilities:
4.2Faculty / Department Responsibilities:
The faculty / department should complete room moving sheets (Appendix 1) for each room.
4.3Moves Contractor Responsibilities:
4.4ISS Responsibilities:
5.0 Relocation of Equipment
5.1 Office Filing
5.1.1 The Moves Contractor will be responsible for distributing of crates for packing of filing
5.1.2 The end users will be responsible for the packing and unpacking of their own filing and ensure the crates are labelled correctly.
5.1.3The Move Contractor will be responsible for the transporting of office filing only.
5.2Personnel Affects
5.2.1The Moves Contractor will be responsible for the distributing of crates for packing of personnel affects.
5.2.2The end users will be responsible for packing and unpacking of their own personnel affects.
5.2.3The Moves Contractor will then be responsible for the relocation of these crates to their new location and the positioning them in their correct locations.
5.3Specialist Equipment
5.3.1Laboratory Equipment
5.3.1.1The faculty / department will schedule which pieces of equipment are to be relocated by the Moves Contractor, relocated by the faculty, mothballed or disposed of.
5.3.1.2Equipment that is to be relocated by the Moves Contractor will need to be disconnected from any power sources, the faculty to arrange through Estates Services.
5.3.1.3The Moves Contractor will move the required equipment and position in the new location.
5.3.1.4The faculty will need to arrange for re connecting of power suppliers through Estates Services.
5.3.1.5Equipment that is to be moved by the faculty, mothballed or disposed of should be done in accordance with the move programme.
5.3.2Chemicals
5.3.2.1All chemicals are to be moved by a specialist contractor. The Moves Contractor will employ a specialist.
5.3.2.2The faculty will need to work with the Mover to ascertain types, quantities etc.
5.3.3IT Equipment
5.3.3.1The existing desktop equipment is to be relocated by the Moves Contractor.
5.3.3.2ISS will be responsible for shutting down and disconnecting of these pieces of equipment.
5.3.3.3ISS will be responsible for the reconnecting of the equipment and any alterations in the new location.
5.3.3.4The Move Contractor will be responsible for the packing, relocating and unpacking of the equipment in specialist bags and crates.
5.3.4Specialist Plant
5.3.4.1Depending on the nature of the plant specialist companies maybe employed to undertake this work. If a specialist is required this will be managed by the faculty.
5.3.5Other
5.3.5.1Objects falling into this category may include art work etc, these items will be decided on an individual basis as to who is best placed to move them.
6.0Programme
6.1A master programme will need to be developed which identifies all the activities which are to be carried out in order to achieve a successful relocation. The programme will be developed in conjunction with Estates Services, Faculty / Department, ISS and the Moves Contractor.
Appendix One
Staff Offices
Staff Name / Academic / Support / Research / CurrentRoom / Desk No / New
Room / Desk No / Extension / PC / Printer / Scanner / Other / Books/Filing (m)
Other
Equipment / Building / CurrentRoom / New
Room / Volume (m)