Meeting Minutes: Wednesday, January 20th 2016@7:00 PM

Vanier College Council Meeting
Minutes / Wednesday,January 27th 2016
@7:00 PM

1.0 Commence meeting @ 7:22 PM

Motioned byMenfes, seconded by Rhyena [8-0-0]

2.0 Standing Items:

2.01 Accept Agenda of January 27th2016

Motioned by Menfes, seconded by Rhyena [8-0-0]

3.0 Reports:

3.01 Master’s OfficeStanley Tweyman

  • Nothing to report

3.02PresidentDaniel Cabalse

  • Wrote Cheques
  • Signed Cheques
  • Deposited money to account
  • Attended VCC and VAC council retreat
  • Worked on and provided Retreat curriculum and itinerary
  • Coordinated joint activity and presentation with Rodney
  • Completed Mileage reimbursement form
  • Got supplies for retreat
  • Completed Requisition forms for Retreat supplies
  • Noted outstanding invoices for TJ transportation, Blue Mountain, Jordan, Big Kahuna
  • Cleaned up office with Rhyena and Lucas
  • Attended Office Hours

3.03 Vice-President FinanceAlexander Stor

  • Wrote and signed cheques
  • Handled matters regarding the audit
  • Attended council retreat

3.04 Vice-President Social/Cultural Nadia Greco

3.05Vice-President Communications Jason Lomboy

  • emailed jordan
  • contacted dj for pubnight
  • went to council retreat
  • played intramurals
  • sold swag

3.06 Director of Finance YosephWondwossen

  • Talked to orange snail about pubnight
  • office hours
  • attend meeting
  • attend retreat

3.07 Director of Social/Cultural Logan Post

3.08 Director of CommunicationsMan Van

  • attend athletics meeting
  • attend the cottage
  • sold vanier apparel

3.09 Director of Campaigns/AdvocacyAnnalissa Crisostomo

  • went to retreat
  • facilitated fort activity
  • printed activity sheets
  • bought some supplies for fort building (bamboo)
  • did Bullying Awareness week profile
  • made Bullying Awareness meeting agenda
  • did office hour
  • went to safeTalk training

3.10 Director of AdministrationKendra Stewart

  • Attended meeting
  • Office hours
  • Took meeting minutes
  • Checked emails
  • Edited and sent out meeting minutes
  • Checked mail
  • Collected council reports
  • Attended retreat
  • Helped with logistics of the council retreat

3.11 Residence RepresentativeSelloTlelima

  • Office hours
  • Cleaned the Office
  • Intramurals
  • Checked the voice mail
  • Res Council
  • Attended Health Ed residence ‘Leave the Pack’ event
  • Attended residence Taco Tuesday
  • Council Retreat

3.12 Commuter RepresentativeMenfesKidus

  • Did office hours
  • Sold swag
  • Did intermurals
  • Went to the retreat

3.13 First-Year RepresentativeLucas Santos

  • Completed some of mine and others office hours
  • Played in intramural inner tube water polo
  • Attended retreat
  • Helped clean and reorganize office

3.14 First-Year RepresentativeRhyena Miller

  • cleaned front and back office with Dan
  • attended intermurals
  • attended retreat
  • attended meeting

3.15 YFS RepresentativeMohabatFzl

3.16 Vanier Residence Don(s)

4.0 Old Business:

4.01 YFS

  • No updates

4.02 Finances

  • Audit Update
  • Needed a couple more pieces of information
  • Still working on the 3 week timeline

4.03 Social

  • SSC
  • Nothing to report
  • V-Day Pubnight
  • February 25th
  • Jason and Peter: FX Lighting and DJ Jenno
  • Logan and SSC: décor
  • Have early bird dates for tickets: cheaper and a VIP
  • Aramark is a backup for the liquor licensing
  • Orange Snail update from Yoseph: They are willing to use their licence to serve in Vanier, as soon as Yoseph confirms the Orange Snail with Daniel he will put in the TUUS form
  • Menfes will open the commuter room the night of pubnight
  • Blue Mountain Updates
  • Last weekend of January (29th-31st)
  • 12 6-person rooms
  • Room for 72 attendees;
  • Passes to go on the hills are available for Friday, Saturday and Sunday
  • Check in as of now is 4:00 PM
  • We will be telling the students we’re boarding buses at 12:30 PM and leaving at 1:00 PM
  • Buffer time ends at 1:15 PM
  • We want to aim to get there by 3:15 PM
  • Selling prices: $140 Vanier, $160 Vanier Alumni, $200 Non-Vanier, PLUS $40 Damage Deposit and $40 Rentals
  • Point out the new section and they have to read it; intake form has preferred email so Nadia can send out updates
  • Council prices are $100 + $40 Rentals (also applicable for VAC)
  • Checkouts on Sunday are at 10:30 AM, we will be telling students to checkout by 10:00 AM
  • Bus departure on Sunday at 7:00 PM
  • Seif using his $100 from frosh to pay for Blue
  • January 28th you must pay Yoseph for all outstanding fees you owe
  • Emailing out info to the attendants
  • Create an event page for all the attendants of the trip
  • Nadia is checking to see if we can carry the credit over to next year; or put that money somewhere else
  • Logan can compile the rooming list
  • All council members add themselves to the master list

4.04 Campaigns

  • Feel it Friday Proposal
  • Proposal sent to Leah and Dimple:
  • in the vandoo stress buster activities, @ 2:45pm we’d have a 15 minute mediation, bi-weekly on Fridays
  • Objective: help manage daily stresses, relax and take a step back from the atmosphere, incident reports, we need to work on confidentiality
  • Starting in February
  • Dimple approved and offered help for the idea
  • Anna will also talk to Ilier about meditation technique ideas
  • Bullying Awareness Week
  • March 14th-18th
  • Rodney will be leading a discussion
  • Nice nominations throughout bullying awareness week
  • Still in the planning process
  • Rhyena plans on doing a short video/fil/interview video
  • A puzzle piece; a positive or a negative; we find out everyone’s differences

4.05Communications

  • VAC
  • They enjoyed the retreat and they’d like to bond with council more
  • They want us to be more active in promoting athletics as well
  • They’re also open to come to VCC meetings at any time as well
  • If the lounge is closed we can send people to VAC to hang out during the day as well during busy days
  • In order to help with VAC recognition, we can collaborate on an event that is presented by VCC+VAC or VAC alone with the help of VCC
  • Nadia and Peter propose having VCC and VAC meetings (we can do this by creating a Facebook group with both of our councils)
  • Swag Updates
  • Swag promote and sell; we started selling, $10 hats; $25 hoodie; combo $30

5.0 New Business:

5.01 Ascend with Maseh

  • Met with the Dean today to discuss sponsorships, was granted
  • He discussed Ascend with other councils
  • He offers leadership conferences and events evolving around building leadership
  • Reaching out for list serve and First Year Representatives to attend the event
  • Means by which he chooses delegates is on
  • Payments can be made in person or online
  • Ascend has mentors from a pool of dons, council members, varsity athletes
  • Weekend of May 27th is when the conference will be held (3 day experience)
  • We can also sponsor our First Year Representatives to go ($250 per delegate)

5.02 Don/Council Social

  • Talked to dimple
  • Most people agreed on the 13th of February; but we need to find out the dons availability
  • Sello will create a Doodle with all the Dons and Council members so that perhaps we can find a date without having to bug Dimple

5.03 Formal

  • Nadia will be looking into March 11, 12, 18, 19 (most likely 11th)
  • Logan and SSC are delegated the task of finalizing a theme and storing décor in the storage room when acquired
  • By next meeting we will have the theme picked
  • Nadia says that the 11th of March seems to be a common date for majority of the halls
  • Current theme ideas: fire and ice

5.04 Closing the Back Office and the Lounge

  • We will close these spaces as punishment for the students not cleaning up after themselves, and to incentivize them to clean up after themselves if they wish for these spaces to remain open in the future

6.0 Motions/Resolutions/Additions

Motion to Adjourn @10:00 PM

Motioned byDan, seconded by Peter [11-0-0]

Next Meeting: Wednesday, February 3rd @ 7pm

In Attendance: / Absence:
Baron Belalov
Annalissa Crisostomo
YosephWondwossen
Logan Post
SelloTlelima
MenfesKidus
Alex Stor
Rhyena Miller
Nadia Greco
Daniel Cabalse walks in at 7:54
Peter Man Van walks in at 7:54
Kendra Stewart walks in at 8:07 / Jason Lomboy