MIRACOSTA COLLEGE
MIRACOSTA COMMUNITY COLLEGE DISTRICT
[E]=essential job function 8/31/09
DIRECTOR, RISK MANAGEMENT/ADA COORDINATOR 4
CLASS TITLE: DIRECTOR RISK MANAGEMENT/ADA COORDINATOR
BASIC FUNCTION:
Under the direction of the Vice President, Business and Administrative Services, plan, organize, control and implement all forms of safety and risk management techniques; assure protection for the District's human, financial and physical resources against unreasonable loss by controlling conditions that cause accidental losses, ,including administering the District insurance policies and procedures relating to property, liability, Workers’ Compensation student accident; coordination of claims submission and management; act as the District’s Americans with Disabilities Act (ADA) Coordinator (under the direction of the Superintendent/President).
REPRESENTATIVE DUTIES:
1. Act as District’s Americans with Disability Act (ADA) Coordinator including evaluation of new and/or continuing employee accommodation needs; work with supervisors in determining whether reasonable accommodation are feasible; assist Director, Facilities with physical barrier removal requirements; work with Disabled Student Services Coordinator/Enabler and Director, Human Resources on a variety of disabled student, applicant and employee issues related to the ADA; advise, instruct and direct supervisors and other administrative staff on ADA regulations, compliance problems and conflict resolution; investigate and respond to discrimination and non-compliance complaints and audits. Conduct and coordinate ergonomic evaluations and review identification of risk factors, adjustments and simple modifications. [E]
2. Responsible for management of and signature authority for ADA, insurance premium, and ergonomic evaluation-related expenses, risk management accounts/budgets. Develop and prepare the annual department budget including the District’s annual schedule of insurance. [E]
3. Responsible for loss control including development, revision and implementation of new and existing policies, procedures and practices and enforcement . Communicate with other administrators, District personnel and outside organizations to coordinate activities and programs, resolve issues, conflicts and exchange information. Inspect physical facilities and grounds to identify and evaluate factors affecting safety, health and security; assure compliance with a variety of environmental laws; recommend corrective action. [E]
4. Develop and assist in the formulation and revision of District policies and procedures; research, interpret and provide advice on applicable California Education Code sections and other governmental regulations.
5. Develop, maintain, administer, and assure compliance with laws, codes, regulations and district policies and procedures including: Safety and Hazard Communication, Injury and Illness Prevention, Blood Borne Pathogen and Right-to-Know programs; and cost containment programs. Oversee development and coordination of training programs for employees to meet all federal, state, and local safety laws and regulations including Cal/OSHA compliance. [E]
6. Administer District’s property/liability, Workers’ Compensation and student/athletic accident insurance programs including needs assessment; recommend specifications for insurance purchases, submit insurance underwriting information and prepare a comparison of various coverage proposals presented by carriers and brokers. Maintain current insurance values for buildings, contents and equipment. Manage special insurance programs (i.e. nursing professional liability, foreign liability, special events insurance, etc.) [E]
7. Prepare incident reports, claims submission, investigation, and maintenance of required District claim records. Act as the district’s representative at hearings and conferences with limited authority to propose and/or accept settlement offers and attend court proceedings related to liability and property issues. Act as mediator for and liaison with Human Resources, administration, attorneys, employees, members of the public and outside agencies in the effective resolution of various claims, situations and conflicts. Supervise the reporting and processing of student accident reports and claims with the insurance carrier. Assist on issues related to Workers’ Compensation claims adjusted through a third party administrator.
8. Review insurance and indemnification language in District contracts to control transfer of risk; approve, provide, and exchange Certificates of Insurance with vendors, requestors and facility users and maintain reference file. Assist with compliance guidelines, write Waiver and Hold Harmless Agreements for District programs and review memoranda of understanding. [E]
9. Direct and coordinate air pollution control and monitoring activities to assure compliance with federal, state, and local laws and regulations related to environmental protection and air quality standards with air quality standards set by applicable regulatory agencies including the County and State Health Departments, Environmental Protection Agency (EPA), Air Pollution Control District, Cal OSHA in the areas of traffic abatement efforts; investigation of complaints/concerns regarding indoor air quality and other environmental issues.
10. Maintain liaison to the San Diego County Office of Education County Risk Management Office Program in the insurance underwriting, management and loss control including coordination of District's participation in the pre-placement physical and hazard communication programs; serve as District’s alternate representative on the San Diego County Joint Powers Authority (JPA).
11. Coordinate the work of the District’s fraud committee; Chair the District’s Health & Safety Committee. Conduct and facilitate meetings, and participate on a variety of assigned District committees.
12. Administer the District's physical examination program for pre-placement and return to work; evaluate temporary modified or alternative work duty as reasonable accommodations; recommend fitness-for-duty exams - determine type of exam required; advise administrative staff on when “non-routine” exams are appropriate; interact with examining physicians; interpret outcome of such exams and recommend and/or take required action thereon.
13. Serve as resource person for administrative staff on various health/safety, ADA, risk management and insurance issues including interfacing with legal counsel, both the District’s and the opposition, and service as the District’s representative at hearings, conferences, depositions and court appearances on an as-needed basis.
14. Assess and evaluate the District’s exposure to risk: recommend, implement and monitor risk avoidance, risk transfer, risk sharing and risk financing options for the District’s Workers’ Compensation, property, casualty and general liability program. Review and recommend the purchase of additional insurance for high risk and/or unusual activities, events, or programs. [E]
15. Assist as needed with a tracking program on hazardous substances used in the workplace with verify that copies of the latest Material Safety Data Sheets and any other pertinent information is obtained; develop procedures to keep the list current. Ensure that employees are informed of provisions of the hazard communications standard and any hazardous substances present in the work area.
16. Function as the Safety Officer under mandated OSHA standards for all hazardous materials incidents. For other incidents, the Safety Officer is responsible for monitoring and assessing hazardous and unsafe situations and developing measures for assuring personnel safety. Serve as the point of contact for coordinating the response and deployment of counseling and psychology personnel for critical incident stress management. Assist with business continuance scenarios and contingency plans to maintain operations during downtime and/or major disasters. [E]
17. Develop and implement measurable criteria for District driving privileges and coordinate program with the Facilities and Fiscal Services Departments. Review employee Motor Vehicle Driving Records, notifying supervisors of those employees whose driving records are unacceptable and recommend appropriate action.
18. Supervise and evaluate the performance of assigned staff; plan, coordinate and arrange for appropriate training of subordinates.
19. Perform related duties as assigned.
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
Commercial property, casualty, liability and Workers’ Compensation self-insurance programs.
Business, public administration and claims handling techniques.
Pertinent federal, state and local laws, codes, regulations; District policies, procedures and practices in areas of responsibility, including Americans with Disabilities Act (ADA).
Risk Management theory, principles and practices and their application in the education field.
Principles of safety, loss control and environmental health.
Principles and practices of supervision and training.
Interpersonal skills using tact, patience and courtesy.
Modern office practices, procedures and equipment.
Computer applications.
Oral and written communication skills including correct English usage, grammar, spelling, punctuation and vocabulary.
ABILITY TO:
Handle confrontational situations in a mature and professional manner
Perform complex clerical and technical work involving the administration of; hazardous materials regulations and insurance policies/contracts.
Plan, organize, control and direct the Risk Management program.
Establish and maintain effective working relationships with those contacted in the course of work.
Prepare comprehensive narrative and statistical reports.
Analyze situations accurately and adopt an effective course of action.
Analyze and interpret data from insurance documents, statutes, government codes and contracts
Conduct physical inspections of District property.
Identify various types of risk exposures and assess hazard.
Establish and maintain cooperative and effective working relationships with others.
Meet schedules and timelines.
Meet schedules and deadlines.
Work confidentially with discretion.
Work independently with little direction.
Develop and control budget.
Learn District and state regulations, policies and procedures.
Understand and follow oral and written directions.
Communicate effectively both orally and in writing.
Operate a variety of office equipment including a computer terminal.
Maintain records.
Operate a vehicle, observing legal and defensive driving practices.
Demonstrate sensitivity to and understanding of diverse academic, socioeconomic, cultural, ethnic and disability issues.
EDUCATION AND EXPERIENCE:
Education and experience equivalent to a Baccalaureate Degree and five years directly related work experience.
LICENSES AND OTHER REQUIREMENTS:
Valid California driver's license
WORK DIRECTION, LEAD AND SUPERVISORY RESPONSIBILITIES:
Benefits Coordinator; student workers as needed.
CONTACTS:
Administrators, governing board members, faculty, staff, legal counsel, insurance carriers and brokers, physicians, government agencies, Chancellor's office representatives, colleagues at other colleges and universities, members of the public.
PHYSICAL EFFORT:
Primarily sedentary with intermittent standing, walking, bending and stooping; occasional light lifting and carrying of objects weighing 25 pounds or less; ability to travel to a variety of locations on- and off-campus as needed to conduct district business.
EMOTIONAL EFFORT:
Ability to develop and maintain effective working relationships involving interactions and communications personally, by phone and in writing with a variety of individuals and/or groups of individuals from diverse backgrounds on a regular, ongoing basis; ability to work effectively under pressure on a variety of tasks concurrently while meeting established deadlines and changing priorities.
WORKING CONDITIONS:
Primarily business office environment; subject to frequent public contact and interruption; occasional exposure to angry, disgruntled and abusive individuals; usual assignment worked during daylight hours with occasional evening, weekend and/or holiday hours required on an as-needed basis.
MIRACOSTA COMMUNITY COLLEGE DISTRICT
[E]=essential job function 8/31/09