Minutes of WRSSC/YASSA Executive Meeting

Minutes of WRSSC/YASSA Executive Meeting

Dec. 12, 2011

Present- Barry, Susanne, Laini, Terice Agnes, Stacy, Cynthia

1. Minutes of Nov. meeting - Motion to accept the minutes from Nov. meeting as tables ( Barry/Susanne). Carried.

2. Agenda - the agenda was accepted as tabled.

3. Treasurers Report - Pauline tabled her monthly update by email. Confirm that there is money for stickers for mats. Check with Phil the price estimate for stickers. If more money if required there is still Lotteries money that may be applied for. Mats may have logo of donor or our new club logo on each mat. Agnes will check with Pauline that the friends of Agnes who offered a donation is needed.

4. January Camp - Confirm with Phil that Maggie has airline ticket and accommodation booked for Jan. 27,28,29. Alaskans have been invited. Laini will book Tahkini Hot Springs for Sat. Jan. 28. Camp price - free for WRSSC members, $100 for older group 2 participants and $50 for younger group.

5. Christmas Party - Dec. 28 at CGC at 5:30. Ice 6:30-7:45. Ask Phil to inform members via newsletter/email. Remind members that it is a potluck and to bring dishes. The club has a box of disposable plates etc. that is at Laini’s house presently.

6. Ice Cancellations - done. Dec. 21 cancelled.

7. Bulletin Board - it is noted that the board is warped and plexiglass has not been replaced. Terice will check with Pauline as she may have initiated follow up with CGC to do repairs/replacement. It is important to have Bulletin Board repaired so club can put up thank you picture collage for support given after fire.

8. Thank you Festival -

Stacy won an hour of ice time that she is willing to donate to the club for Festival. She will check into possible times - Jan 14,15,21, or 22. Festival will be advertised as a free skate to community from WWRSSC to say thank you for support post fire.

An email will be sent out to all donation sources. Will try to advertise to all of Whitehorse community. Invite Figure Skaters and Hockey players.

May have some fun races.

Mascots - Laini will check into possibility of having AWG Mascot present on skates on ice.

Hot Chocolate - Emily will approach MacDonalds

Music - will ask Emily to be in charge

Mats - it is identified as a priority that ideally mats will have logo’s on by then.

9. Coats Funding - some younger skaters would like a red speed skating jacket similar to the jacket other club members wear. (Laini - I can’t remember what we decided on in terms of club funding towards the jacket)

Executive confirmed with Laini to go ahead and do new log set up for embroidery.

10. Second Time Trial

Dec. 18 at 7 pm. Mission staff person said she would be there. Time trial for Heather and Katherine and anyone else who shows up. Executive has identified some people they will ask to help, especially if they have identified that they would like to volunteer for speed skating at AWG.

11. Beep Starter

Cost is $900. Cynthia wold like to see the beep starter that the swim club uses and the swim club has indicated that speed skating may use the starter at AWG if necessary.

Cynthia is aware of the beep starter that other speed skating clubs use. WRSSC will approach AWG Society to request funding for this item or apply to Yukon Lotteries or Community Development Fund.

12. Membership Pro Rate - Raseeda is joining WRSSC this month of Dec. It is $100 per month to belong to the club so cost to her will be $500. Laini will forward this information to Raseeda’s parents.

13. AWG

Laini, Cyd and Barry continue to attend meetings in preparation for AWG.

There is now a list available of interested volunteers for AWG.

Skin suits - all AWG participants will require new skin suits with new design. Club will confirm with treasurer monetary amount club will be able to contribute. Phil has been looking into suits and prices and will be asked to advise skaters. Coffee sales can be used towards suits - 60% of profit to skater and 40% to WRSSC.

AWG athletes can pick up raffle tickets for sale at Sport Yukon.

14. Clinics

After working as starter at Canadian Juniors, it was suggested that Cyd be promoted to Level 4 starter! One requirement is for Cyd to teach a Level 2 starters course. Cyd suggested that at the Jan. camp that a Level 1 Officials clinic and a Level 2 Starters clinic be offered to interested people from the Yukon as well as Alaska in preparation for AWG. Executive was enthusiastic.

15. Next Meeting - Jan. 2 2011 at Sport Yukon at 6:30.