MINUTES OF THE PRE-BID MEETING HELD ON 19.10.2012 IN RESPECT OF TENDER ISSUED FOR PRINTING AND SUPPLY OF OF WAY BILL BOOKS FOR THE YEAR 2012

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The Commercial Taxes Department issued tenders inviting bids from the Security Printers for printing and supply of 5 lakhs way bill books to the department. In connection with this a pre-bid meeting with the Security Printers was held on 19.10.2012 at 11.00 AM in the Office of the Commissioner of Commercial Taxes, Hyderabad. The following officers of the department and representatives of the 4 Security Printers attended the meeting on that day.

  1. Sri G. Lakshmi Prasad, Secretary to CCT
  2. Sri D. Ramachandra Reddy, Additional Commissioner (CT)
  3. Sri N. Ashok Reddy, Joint Commissioner (CT) Enforcement-I.
  4. Sri K.V. Sai, Senior Manager, M/s Hitech Print Systems
  5. Sri M.D. Khaleel, Representative, M/s Hitech Print Systems
  6. Sri Anthony Barretto, Sales Manager, M/s Atlanta Forms Pvt. Ltd., Bombay
  1. Sri Venkatesh, Branch Manager, Manipal Technologies Ltd., Hyderabad.
  1. Sri C. Ravi Babu, Manager (Marketing), M/s Y.S. Hitech, Hyderabad.

During the course of above meeting all the representatives of the above Security Printers sought certain clarifications with regard to affixing of penetrating numbers, whether to use water mark paper (dandy) as the same is not specifically stated in the tender document. They also asked whether any outsourcing of work relating to printing of way bill is permissible and they requested confirmed order for 5 lakhs books in one go so that they can procure the necessary quantity of paper in one go.

All the clarifications sought by the printers have been examined and following modifications are agreed to the tender document.

Existing condition in Section – A Page 4 of the tender (under A2 delivery period) / Modified condition
There will be multiple purchase orders as per requirements of the department from time to time during the rate contract period. Bidder shall deliver the goods as and when purchase order is issued, during the contract period, from time to time, within 45 days from the date of issue of such purchase order. / There will be multiple purchase orders as per requirements of the department from time to time during the rate contract period. Bidder shall deliver the goods as and when purchase order is issued, during the contract period, from time to time, within 45 days from the date of issue of such purchase order. However in respect of quantity covered by first purchase order the deliver shall be made within 90 days from the date of issue of such purchase order.
Existing condition in Section – D Page – 7 of the tender (under 5 Security features) / Modified condition
4. Security Paper - A grade security paper shall be used for all the Original, Duplicate and Triplicate foils of the Waybills with the text “Commercial Taxes Department” beneath the logo of the Government of Andhra Pradesh. / 4. Security Paper: A grade security paper, with water mark shall be used for the entire Original, Duplicate and Triplicate foils of the Waybills with the text “Commercial Taxes Department” beneath the logo of the Government of Andhra Pradesh.
5. New Condition – Gothic Numbers – Shall be in penetrating black colour ink that substrates and leaves red numbering marks on the reverse of the document to disable any attempt to alter the numbers on all three copies of the way bills.

Except these two modifications, all other conditions of the tender remain unchanged.

Commissioner Commercial Taxes,

AP,Hyderabad.

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