Minutes of the Meeting of the Parish Council Held On s1

Minutes of the Meeting of the Parish Council held on

14th June 2010

7pm, Rushall Church

PRESENT: Chris Davy, John Adlam, Julie Munnings, Carl Roe, Trevor Leeder (Chair), Richard Syrett and Mick Logan. Stuart Dean arrived during the meeting.

IN ATTENDANCE: Claire Sparkes (Clerk), Cllr Martin Wilby, Phil Hayton (Westcotec), Graham and Pat Leigh (Residents)

The meeting started with a presentation from Phil Hayton on flashing speeding signs. If fixed, DRPC need to decide whether they want a fixed or mobile sign. Costs vary from about £2,000 to £5,500. It is possible to borrow a sign for a trial period to see how they work. Action – Clerk – to arrange to trial a sign.

51.  To co-opt a new councillor to Dickleburgh and Rushall Parish Council including signing of the Declaration of Acceptance of Office by the new councillor

·  Richard Syrett was co-opted as a new councillor onto Dickleburgh and Rushall Parish Council and signed the Declaration of Acceptance of Office.

·  Richard was given a South Norfolk Council declaration of interests for completion, DRPC declaration of interests form for completion, a copy of the Code of Conduct for Parish and Town Councils, a copy of DRPC Standing Orders, DRPC Financial Regulations, DRPC Code of Practice for Handling Complaints, DRPC Equal Opportunities Policy, DRPC Health and Safety Policy, DRPC Anti-social Behaviour Protocol, a copy of the minutes from the last 3 meetings and a copy of the Good Councillors Guide.

52.  To consider accepting apologies for absence

·  Terry Clarkson is on holiday.

·  Apologies accepted.

·  Stuart Dean did not offer any apologies but subsequently arrived late.

53.  To approve the minutes of the last council meeting held on 10th May 2010

·  Approved.

54.  To receive any declarations of personal or prejudicial interest from members on any item to be discussed

·  Cllr Adlam declared a personal and prejudicial interest in item 71 regarding grass cutting on St Clements Common.

55.  To receive the reports of the District and County Councillors

·  District Councillor Martin Wilby

o  A Discover South Norfolk day will be held at the council offices on July 10th, 11am-3pm. There will be a lot of light hearted attractions and events going on.

o  Pub of the year competition is being run again where the local community will vote for their pub.

o  The St George’s Flag is being flown at SNC to show their support for the England Football team.

o  Wind turbines – no date has been fixed for the planning meeting yet (Upper Vaunces Farm).

o  South Norfolk Alliance annual conference will be held again this year in Costessey.

o  There is a problem with a hedge along Rectory Road. This is a responsibility of Saffron Housing Association. Location – opposite the green on Rectory Road. Action – Clerk – to ask Saffron to get the hedge cut.

o  A wonderful couple of events held in Rushall – the Village Fete and Open Gardens. It was suggested that in future there should be a large ‘Slow Down sign’ at either end of the village and that perhaps, the event could be extended to 2 days and include Dickleburgh.

·  County Councillor Bev Spratt

o  The Rectory Road project is in hand and will be done by Spring next year (drainage and resurfacing). Additionally the road safety work for Norwich Road is still due to be completed. Some councillors commented on the poor surfacing of the A140.

o  Highways maintenance is looking at a 35% cut in their budget next year.

19.35 – Cllrs Spratt and Wilby left the meeting

56.  To discuss matters arising from the minutes of the last meeting – for information purposes only – incl.

·  Update on the Church Rooms anti-social behaviour problem (Cllr Adlam and Clerk) – The bike shed/shelter has been removed. Cllr Roe reported that he had spoken to Mr Rourke-Beasley and although the problem had not entirely gone away they had seen a significant improvement in the situation.

·  Update on Playbuilder application (Clerk) – The consultation has nearly been completed. The design brief for the Playbuilder project is being drafted. The next Dickleburgh Playmakers meeting is to be arranged in the next couple of weeks.

·  Update on Langmere Green work with NWT (Cllr Adlam) – No progress.

·  Update on the Big Lunch (Cllr Adlam) – The approval for road closure should be back with us soon.

19.46 – Stuart Dean arrived at the meeting

·  Update on the convex mirror Harleston Road, Rushall (Cllr Dean and Clerk) – Norfolk CC Highways does not allow convex mirrors on the highway. We are allowed to put up a convex mirror on private land as long as it does not interfere with safe driving, but we need written permission from the landowner. Action – Cllr Dean – To speak to the landowner regarding permission to site the mirror.

57.  To complete items left over from the Annual Parish Meeting

·  Cllr Leeder to sign the declaration of acceptance of office of Vice Chairman - Signed

·  To finalise membership of committees and working groups

o  Property Working Group – one vacancy to be filled by Richard Syrett

o  Parish Development Group – one vacancy to be filled by Richard Syrett

o  Responsibility for press and public relations – filled by Stuart Dean.

58.  To receive and discuss the Clerk’s Report where appropriate

·  Received, contained;

o  Parish problems reported to the Clerk since the last meeting – An email from Peter Hermes complaining about the Parish Council. Mrs Ambrose has alerted the PC to another anti-social behaviour incident from another resident living on Rectory Road. Action – Clerk – to send Mrs Ambrose our first anti-social behaviour contact letter.

o  Mobile Police Station Dates

o  Email, Meryl Harding, Funding Officer, SNC – 27 May 2010 – Funding for Village Halls

o  Email, Plunkett Foundation – 11 May 2010 – Local Food Support Package for Village Shops

o  Email, Gary Overland, Highway Engineer, Norfolk CC – 7 May 2010.

o  Letter, TT Jones Electrical Ltd – 17 May 2010 – Street Lighting

o  Letter, Norfolk Accident Rescue Service – May 2010

o  Letter, Norfolk RCC – Membership Renewal – 19 May 2010

o  Letter, Norfolk CC – Norfolk Minerals and Waste Local Development Framework: Core Strategy and Minerals and Waste Development Management Policies Development Plan Document (DPD): Publication of Pre-Submission Document.

o  Letter, Norfolk Fire and Rescue Service – Consultation on draft safety plan - 4 June 2010

o  Dates of Parish Council Meetings 2010/2011

o  Parish Crime Statistics – May 2010

o  Dates for the Diary - Training Opportunities and Meetings for Clerk and Councillors

o  Discover South Norfolk Posters

o  Brief report from South Norfolk Council Consultation meeting with Parish and Town Clerks

o  Big Lottery Fund – Community Wildlife Funding Scheme

o  Harleston and Waveney Festival Details

o  Email from Lucy Melrose with an update on the Wind Turbine Application (2010/0383) from 4 Villages

o  Email from Doreen Pennellier, Clerk to Tivetshall St Mary regarding a special planning meeting for the Tivetshall wind turbine application, planning application number 2010/0861. Action – Planning Committee and Clerk – to attend this meeting where possible.

o  Training and meeting for Clerks and Councillors – Action – Clerk – to book one place at £40 per person on the local SLCC/Norfolk ALC Summer Conference.

o  June Round Robin Contents

·  LAIS 1251/1 – Sustainable Communities Act 2007: Amendment Act

·  LAIS Up2Date – editions 100602 and 100604

·  GNDP Newsletter: Green Infrastructure Special

·  Direct Information Service 733, 734 and 735

·  Leaflet from Norfolk Accident Rescue Service

·  Norfolk ALC – Norfolk Link Issue 177

·  Norfolk CC – Core Strategy and Minerals and Waste Development Management Policies Development Plan Document 2010-2025 – Publication

·  Norfolk CC – Core Strategy and Minerals and Waste Development Management Policies Development Plan Document 2010-2025 – Proposals Map

·  Norfolk Fire Authority Safety Plan 2011/14 – Consultation Leaflet

59.  To receive the Monthly Financial Report from the RFO including notification of payments made over the last month

·  Received

·  The Council discussed paying 2010/11 grants to community groups. Action – Clerk – to make it clear to community groups that they will receive their grants in October unless they need it earlier, in which case they must proactively contact the PC and request payment of the grant.

·  Insurance matter – we need to get a copy of the schedule of insurance from Drs Leftly and Rowan to assess the value of the surgery for insurance purposes. Action – Clerk.

60.  To retrospectively confirm the amount for the 2010/2011 precept

·  Council confirmed the amount of the 2010/11 precept as £38,721.

61.  To sign off the audit accounting statement

·  The audit accounting statement was duly signed.

·  Thanks to Cllr Davy for all the work he has done for the audit.

62.  Planning Applications as received from South Norfolk Council, incl;

·  Cllr Davy mentioned that it was exceedingly difficult to access the documents on the website due to download speed. Action – Clerk – to feedback to South Norfolk Council.

·  Planning application 2010/0779 – Hill View, Harleston Road, Rushall – Approved.

·  Planning application 2010/0784 – New Lodge Farm, Common Road, Dickleburgh – Approved.

·  Planning application 2010/0861 – Wind turbines in the vicinity of New Road/Pattern Lane, Tivetshall St Mary – Object, the Council agreed to delegate a written response to South Norfolk Council to the Clerk making a request for an extension so we can attend Tivetshall meeting prior to submitting objection letter. Action – Clerk – To draft letter of objection and make request for an extension.

·  Planning application 2010/0920 – St Clemets, Langmere Road, Rushall - Approved

63.  To receive consultees reports of planning decisions made by SNC

·  Planning Application 2010/0389 – 17 Catchpole Walk, Dickleburgh – Retention of Conservatory – Approved with no conditions.

·  Planning Application 2010/0421 – Orchard Farm, Norwich Road, Dickleburgh – Proposed new window in rear of roof – Approved with conditions.

·  Planning Application – 2010/0424 – Dickleburgh Manor, Ipswich Road, Dickleburgh – Extension of previous approved earth bund – Approved with conditions.

·  Planning Application – 2010/0483 – 4 Smiths Close, Dickleburgh – Erection of a PVCu conservatory to the rear of the property – Approved with conditions.

·  Planning Application 0096/10 – Three Proposed Wind Turbines, Airfield Industrial Estate, Eye – The application has been withdrawn.

64.  To agree a response to Saffron Housing Association regarding development of the exception site between Norwich Road and the A140

·  The following response was agreed;

“DRPC is very responsive to small scale, appropriate development, in line with the GNDP draft plans. However, at the moment we are reluctant to support more affordable housing for Dickleburgh and particularly this site. We have received many comments from members of the public that they do not want more affordable housing in the village. Therefore we don’t currently support Saffron Housing’s plans for developing the site between Norwich Road and the A140 for affordable housing.

“Finally, we would like to see a comprehensive and proactive plan from Saffron Housing describing how they will manage anti-social behaviour in the village when it occurs.”

Action – Clerk – To make the response to Saffron Housing

65.  To agree to take responsibility for ‘The Big Lunch’ for the purposes of public liability insurance

·  Cllr John Adlam is organising the event. The Parish Council fully supports the event on Sunday July 18th.

·  DRPC has agreed to take responsibility for the event and cover the event under its public liability insurance policy.

66.  To consider, in principle, the following road safety measures on Rectory Road – speed bumps, convex mirrors and slow down signs either side of the crossing to the school

·  The PC approves of the proposal to put speed bumps, convex mirrors and slow down signs along Rectory Road where the children cross the road to get to school.

·  DRPC understands that it may be a long process to get these in place but will support the Police and Community in getting these measures completed.

·  Any financial commitment required from the PC will be approved when the proposals have been proven to be necessary, costed and fully planned.

·  Action – Clerk – to inform PC Squires and Dilys Sherwood of this support.

67.  To consider a request for funding from the Tivetshall Action Group (TAG)

·  A vote was taken on the motion ‘to approve funding for the Tivetshall Action Group’ – 7 councillors voted against the motion, 1 voted for the motion. Therefore the request for funding has not been approved.

·  This was because the budget to fight wind turbine applications in the area has been used up for this year.

68.  To agree to change the date or cancel the July meeting

·  It was agreed to change the meeting to the 5th of July to be held at the Village Centre.

·  Action – Clerk – to put notice in Village News.

·  Additionally, it was agreed to cancel the August meeting because many councillors and the Clerk are on holiday.

69.  (In private) To approve the costs for new football nets for the small goal on the playing field

·  This expenditure has already been incurred without approval from the full council.

70.  (In private) To approve a quote for the road closure signage required for ’The Big Lunch’ event

·  The quote from Toucan Hire Services Ltd was approved. The amount was £14 (excl. VAT).

71.  (In private) To approve a quote for a grassland management contract for St Clements Common

·  Councillor Adlam declared a prejudicial interest in this item. He explained the content of his quote then left the meeting for the remainder of this agenda item.

·  The quote from Cllr Adlam was approved at £1176.00 excl. VAT.

72.  To receive matters of information from Councillors

·  Cllr Leeder recently witnessed a near accident as children exited the village centre car park by the entrance. Could we get new entrance/exit signs for the village centre car park?