Minutes of the Meeting of the Budget and Finance Committee of Cawthorne Parish Council

CAWTHORNE PARISH COUNCIL

MINUTES OF THE MEETING OF THE BUDGET AND FINANCE COMMITTEE OF CAWTHORNE PARISH COUNCIL

HELD IN THE MOXON ROOM, CAWTHORNE VILLAGE HALL

ON WEDNESDAY 7TH DECEMBER 2016

Present

Councillors: Cllr A Butterworth, Cllr M Broadhead, Cllr C Hindley

Chairman: Cllr J Walker.

Clerk: Mrs S M Bashforth

Members of the public: None

Minute No1 To appoint a Committee Chairman

It was resolved that Cllr Walker be the Chairman for 2016/17Resolved

Minute No 2To resolve to accept apologies for absence

None

Minute No 3To receive any declarations of Pecuniary or Non- Pecuniary Interests from Members in respect to any item on this agenda

Cllr Hindley and Cllr Walker declared an interest in item 7 in respect to the grant allocation to the village hall as they aremanaging trustees of the Village Hall

Minute No 4To resolve to accept the minutes of the meeting of the Budget and Finance Committee of the Council held on Thursday 9th December 2015 as a true record.

These were accepted and signed by the ChairmanResolved

Minute No 5 To resolve to recommend the contract for grass cutting

It was resolved that the committee would recommend to the council that the contract with

T&D Contractors of 39 Blacker Lane, Crigglestone, Wakefield be continued for another year Resolved

Minute No 6 To resolve to recommend the contract for gardening services

It was resolved that the committee would recommend to the council that the contract with Kevin Parsons Garden Maintenance of 84 Rotherham Road, Barnsley be continued for another year. Resolved

Minute No 7To consider allocations of grant aid

It was resolved that the following grant aid be recommended to the council for approval

(a) £40 to the Royal British Legion

(b) £2500 to the Village Hall for work to the car park at the rear of the village hall

(d) £250 to the Cawthorne Parents’ Association held over from last year

(e) £20 to the Toddler group in lieu of electric used for the Christmas tree lights

(f) £500 to the football club

TOTAL £3560Resolved

Minute No 8To receive the Clerk’s draft budget report for the financial year 2017-18

The Clerk presented the draft budget which was discussed. It was resolved that the amended budget be approved and recommended to the Council. Resolved

Minute No 9To resolve to set a recommended precept for the financial year 2017-18

It was resolved that the committee recommend to the Council to set a precept of £21000

Resolved

Minute No 10To resolve to exclude the public and press for the following item

None present

Minute No 11To review the Clerk’s salary

In recognition of the Clerk’s excellent work and dedication to the job it was resolved that the committee recommend to the Council that the Clerk’s salary be increased to £8000 per annum with effect from 1st April 2017 Resolved

Minute No 12 Date of next meeting

The next meeting is to be held on Wednesday 13th December 2017.

Other meetings to be arranged as necessary.

The chairman thanked all for attending and closed the meeting.

CAWTHORNE PARISH COUNCIL
BUDGET 2017-18
TOTAL / BUDGET / ESTIMATE / BUDGET
15/16 / 16/17 / 16/17 / 17/18
OFFICE / salary / 6799 / 7000 / 6985 / 8000
hmrc / 0 / 0 / 0 / 0
home office / 295 / 300 / 300 / 300
photocopying / 6 / 0 / 3 / 0
postage / 115 / 120 / 105 / 120
office supplies / 123 / 100 / 225 / 100
telephone / 266 / 300 / 300 / 300
ISP / 60 / 60 / 65 / 70
Cloud/security / 39 / 45 / 30 / 50
CLERK / mileage / 113 / 200 / 100 / 120
CEMETERY / Play Facility / 338 / 550 / 550 / 550
ORCHARD / T & D Contractors / 1040 / 1245 / 1245 / 2245
CHUCHYARD / Cem/chyd maintenance / 40 / 100 / 1000 / 1000
waste collection / 174 / 180 / 199 / 200
water / 27 / 40 / 24 / 25
rates for cemetery / 116
Trees / 720 / 2000 / 2260 / 1000
AMENITY / K Parsons / 675 / 860 / 860 / 860
ENVIRON / Xmas tree / 0 / 150 / 100 / 150
village maintenance / 2060 / 500 / 1305 / 2000
miscellaneous / 35
SUBS / subscriptions / 543 / 558 / 545 / 558
ETC / conferences & courses / 109 / 620 / 295 / 200
books / 0 / 60 / 77 / 50
MISC / Insurance / 792 / 850 / 785 / 800
ADMIN / Website / 120 / 120 / 700 / 120
Audit / 100 / 100 / 100 / 100
SPECIFIC / Queens B'day bench / 700 / 300 / 0 / 0
Neighbourhood Plan / 2000
GRANTS / Grants / 1810 / 3500 / 2120 / 3560
SUNDRY / Solicitors fees / 0 / 3000 / 0 / 3000
Parish Mag / 288 / 144 / 200 / 200
Xmas Cards / 311 / 350 / 350 / 350
TOTAL / 17663 / 23352 / 20863 / 28144
GRANTS
Budget 16/17 Grants
Total / budget / estimate / budget
15/16 / 16/17 / 16/17 / 17/18
GRANTS
British Legion / 30 / 40 / 40 / 40
Cawthorne museum society / 500 / 0 / 0 / 0
Village Hall / 340 / 1000 / 2000 / 2500
Summer fete committee / 0 / 60 / 60 / 0
Cricket club / 0 / 0 / 0 / 250
Brass Band / 500 / 500 / 0 / 0
Guides / 100 / 0 / 0 / 0
Bellringers / 330 / 0 / 0 / 0
Cawthorne Parents' Ass. / 0 / 0 / 0 / 250
Toddler Group / 10 / 20 / 20 / 20
Cawthorne Football Club / 500
Unspecified / 1880 / 0 / 0
TOTAL / 1810 / 3500 / 2120 / 3560

CAWTHORNE PARISH COUNCIL

BUDGET RECOMMENDATIONS FOR FINANCIAL YEAR 2017-18

Income 2017-18

Income from cemetery fees cannot be forecast. (Cemetery income for 2015-16 was £2890, cemetery income to end November 2016 is £2366. Estimate income from cemetery for 2016/17 as £2500)
No other income apart from precept
VAT is not income, it is repayment of expenditure

Expenditure

Figures given are exclusive of VAT as VAT is reclaimed

Reserves

Reserves at end of March 2016 stood at approximately £34619

Estimate reserves for 2016-17 in the region of £37256.

Projected income, expenditure and reserves

Projected expenditure to the year ending March 2017 is in the region of £20863 including the allocation of grants.
Projected budget for the year 2017-18 is in the region of £28144 including grant allocation and an amount set aside for unexpected legal costs.
Projected reserves at financial year end March 2016 are in the region of £37256
If you set a precept of £21000, this plus a reserve of £37256 would give a working capital of £58256. Deducting expenditure of £28144 would leave a reserve at the financial year end of 2017/18 of £30112 plus income from cemetery.
There is no guarantee that BMBC will pass on the council tax support grant. The Parish Council could stand this decrease without having to increase the precept to compensate. There remains enough in reserve to cover any overspend.

Recommendations of the Budget and Finance Committee to the Council

The Budget and Finance Committee recommend

the budget to the Council for approval
the allocation of grant to the Council for approval
that the precept be set at £21000

Minutes of meeting of Budget and Finance Committee of Cawthorne Parish Council

7th December 2016