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Minutes of a meeting of the Planning Committee held at the Parish Office, The Courtyard, High Street, Ascot, SL5 7JF,
on Tuesday 23 July 2013.
Members Present: Councillors B Hilton (Chairman), C Lester (Vice-Chairman), P Deason, M Duffield, R Ellison, B Story,
J Yong
In attendance: Elizabeth Yates, Clerk to the Council and Lise Andreassen, Voluntary Bo-Diversity Adviser.
5380 TO NOTE APOLOGIES FOR ABSENCE
Councillors David Hilton and James Naylor.
5381 MINUTES
The minutes of the meeting, held on 2 July, were approved as a correct record and signed as such.
5382 DECLARATIONS OF INTEREST
The Chairman asked to receive any Declarations of Interest in accordance with the adopted Code of Conduct. None were given.
5383 PLANNING APPLICATIONS
13/01740 (Full) / Windsor Forest Farm and Hodge Lane, Winkfield, Windsor, SL4 2BH
Replacement dwelling. Amendment of planning permission 12/00372
Recommendation: No Objections, subject to Green Belt requirements being met.
13/01747
(Works To Trees Covered by TPO) / 4 Sunninghill Road Sunninghill Ascot SL5 7BU
T1, T2 and T3 Silver Birch trees, fell. T4, T5 and T6 Oak trees, raise canopies up to5m
Recommendation: Objections. The committee considered the proposal to have an adverse effect on the street scene as it would reduce the green and leafy entrance to Sunninghill from Sunninghill Road. They called for sound arboricultural reasons to be necessary for approval to be granted.
13/01765 (Full) / Vine Cottage, 11 Cheapside Road, Ascot, SL5 7QR
Construction of a replacement dwelling
Recommendation: Objections. The committee considered the proposal to be an inappropriate development that would not fit in with the street scene. The proposed dormer windows were not considered to meet the Borough’s guidelines within the Green Belt. The area was also noted as a wildlife area for which no ecology survey had been submitted.
13/01781
(Cert of Lawfulness of Proposed Development) / 27 Hurstwood Ascot SL5 9SP
Certificate of Lawfulness to determine whether a proposed single storey side extension
is lawful
No recommendation required.
13/01789 (Full) / Four Winds, The Avenue, Ascot, SL5 7NB
Single storey front, side and rear extensions
Recommendation:No Objections, provided the Borough’s Planning Officeris satisfied.
13/01800 (Full) / Mendip, Burleigh Lane, Ascot, SL5 8PF
First floor front extension and front entrance changes
Recommendation: No Objections.
13/01810 (Full) / Cleveland, 3 Cheapside Road, Ascot, SL5 7QR (Barberry Cottage)
Proposed first floor side and two storey rear extension including the formation of dormer windows
Recommendation: No Objections, but subject to a bat survey if required.
13/01832 (Outline) / Land at Queens Beeches House, London Road, Ascot
Outline application (with appearance and landscaping reserved) for the construction of a detached dwelling
Recommendation: No Objections, provided that another ecology survey is undertaken prior to determination and incorporated within the documentation of the full Planning Application.
The committee did not consider the walk over survey as carried out in January 2013 to have been undertaken at the most opportune time.
13/01882 (Full) / 3 Hermitage Drive, Ascot, SL5 7LA
Front extension to garage with first floor extension over and a single storey side/ rear extension
Recommendation: No Objections.
13/01948 (Works to Trees Covered by TPO) / The Laurels, 9 Holmes Close, Ascot, SL5 9TJ
Remove epidormic growth to a height of 8 metres from a Sweet Chestnut (1). Remove large branch of a Corsican Pine over road (2). Reduce and reshape and thin a Beech tree by 20%
Recommendation: Referred to the Borough’s Tree Officer.
5384 PLANNING APPEALS
No matters were received.
5385 TREE PRESERVATION ORDERS
No matters were received.
5386 APPROVALS AND REFUSALS
Week ending28 June
Application Number: 13/00746
Type: Full
Proposal: Erection of 10 apartments ( two blocks of 5 ) with associated works following demolition of two
existing dwellings
Location: Land At Rustlings And Kingsland London RoadAscot
Decision: Application Permitted
Parish Council Recommendation: No Objections
Application Number: 13/01151
Type: Outline
Proposal: Outline application (with appearance, scale, and landscaping reserved) for the construction of 1
detached dwellings
Location: Land At Queens Beeches House London RoadAscot
Decision: Application Withdrawn
Parish Council Recommendation: Objections
Application Number: 13/01230
Type: Full
Proposal: Retention of acoustic enclosure surrounding waste sorting area (retrospective)
Location: Oakfield Farm Wells LaneAscotSL5 7DY
Decision: Refuse
Parish Council Recommendation: Objections
Application Number: 13/01302
Type: Discharge of Condition
Proposal: Details required by condition 4 (privacy screen) of planning permission 12/01327 for two single
storey rear extensions (one with balcony over)
Decision Type: Delegated
Decision: Approve Discharge of Condition
No Parish Council Recommendation Required
Application Number: 13/01299
Type: Full
Proposal: Proposed new detached dwelling as approved under 12/01118 with dormers in place of roof
light windows to the front garage roof
Location: Betula St Marys RoadAscotSL5 9AX
Decision: Application Withdrawn
Parish Council Recommendation: No Objections
Application Number: 13/01344
Type: Full
Proposal: Single storey rear extension
Location: Milton Winkfield RoadAscotSL5 7LP
Decision: Application Permitted
Parish Council Recommendation: No Objections
Application Number: 13/01363
Type: Full
Proposal: Single storey extension to side elevation and adaptation of existing single storey rear addition
Location: 13 Church RoadAscotSL5 9DP
Decision: Application Permitted
Parish Council Recommendation: No Objections
Application Number: 13/01639
Type: Discharge of Condition
Proposal: Details required by conditions 2 (samples of materials), 5 (sustainability measures) and 6
(archaeological work) of planning permission 10/02973 Replacement dwelling
Location: Beechgrove Church LaneAscotSL5 7DD
Decision: Approve Discharge of Condition
No Parish Council Recommendation Required
Application Number: 13/01694
Type: Cert of Lawfulness of Proposed Dev
Proposal: Certificate of Lawfulness to determine whether a proposed single storey side extension is lawful
Location: 27 Hurstwood Ascot SL5 9SP
Decision: Application Withdrawn
No Parish Council Recommendation Required.
Week ending 5 July
Application Number: 13/00425
Type: Full
Proposal: Construction of one main dwelling, gate house accommodation, front entrance gates, new
driveway, boundary fencing and ancillary works
Location: Blacknest Park Whitmore Lane Sunningdale Ascot
Decision: Refuse
Parish Recommendation: Objections
Application Number: 13/01182
Type: Full
Proposal: Construction of 2 detached houses following demolition of existing bungalow (amendment to
permission 12/01233)
Location: Cedar Lodge Bagshot RoadAscotSL5 9JL
Decision: Application Permitted
Parish Recommendation: No Objections
Application Number: 13/01329
Type: Full
Proposal: Part two storey part single storey rear extension. New entrance porch and infill of passageway
between the house and the garage
Location: 1 Hurstwood Ascot SL5 9SP
Decision: Application Permitted
Parish Recommendation: Objections
Application Number: 13/01372
Type: Full
Proposal: Erection of timber boundary fencing and access gate
Location: 10 Farm Close Ascot SL5 7AR
Decision: Application Withdrawn
Parish Recommendation: No Objections
Application Number: 13/01453
Type: Full
Proposal: Enlargement of existing habitable roof accommodation by creation of east and west dormers.
Renewal of planning permission 10/01090
Location: Berystede Hotel Bagshot RoadAscotSL5 9JH
Decision: Application Permitted
Parish Recommendation: No Objections
Application Number: 13/01519
Type: Discharge of Condition
Proposal: Details required by conditions 7 (remediation scheme) and 20 (surface water drainage) of
planning permission 11/03293 Demolition of existing B1 offices and redevelopment of land for
23 dwellings, together with associated access, landscaping and new off site footpath along
coronation road.
Location: Hurstleigh Coronation RoadAscot
Decision: Approve Discharge of Condition
No Parish Recommendation Required.
Week ending 12 July
Application Number: 13/01191
Type: Full
Proposal: Stationing of a portacabin for the sale of hot foods
Location:Ascot Social Club Lyndhurst Road Ascot SL5 9DW
Decision: Application Permitted
Parish Recommendation: No Objections
Application Number: 13/01306
Type: Discharge of Condition
Proposal: Details required by condition 3 (SANG) 5 (construction management plan) 6 (materials) 7 (street lighting) 8 (sustainable homes certificate) 10 (hard and soft landscaping) 11 (arboricultural method statement) 12 (wildlife reports) 13 finished floor and ground floor levels) of planning permission 11/01807 for construction of seven detached dwellings and a new access road
Location:Land Adjoining West Burnside And Burnside Burleigh Road Ascot
Decision: Partial Refusal/Partial Approval
No Parish Recommendation Required
Application Number: 13/01354
Type: Discharge of Condition
Proposal: Details required by condition 7 (renewable energy) of planning permission 12/01732 for the construction of 12 flats, with basement parking and cycle store, detached refuse store, new entrance gates, landscaping and additional parking, following demolition of existing dwelling
Location:Ascot Corner Wells Lane Ascot SL5 7DY
Decision: Approve Discharge of Condition
No Parish Recommendation Required
Application Number: 13/01355
Type: Discharge of Condition
Proposal: Details required by condition 6 (acoustic insulation) of planning permission 12/01732 for the construction of 12 flats, with basement parking and cycle store, detached refuse store, new entrance gates, landscaping and additional parking, following demolition of existing dwelling
Location:Ascot Corner Wells Lane Ascot SL5 7DY
Decision: Approve Discharge of Condition
No Parish Recommendation Required
Application Number: 13/01361
Type: Full
Proposal: Construction of a detached dwelling and the conversion of 'Burnside' and 'West Burnside' into a single dwelling together with new 3-car garage and associated alterations.
Location:Land Adjoining West Burnside And Burnside Burleigh Road Ascot
Decision: Application Permitted
Parish Recommendation: Objections
Application Number: 13/01551
Type: Full
Proposal: Demolition of existing conservatory and single storey rear extensions
Location:Oaktree Cottage Watersplash Lane Ascot SL5 7QP
Decision: Application Permitted
Parish Recommendation: No Objections
Application Number: 13/01607
Type: Permitted Development Extended
Proposal: Single storey rear extension no greater than 6.0 m depth, 3.67m high and an eaves height of 2.7m
Location:Orchard House Buckhurst Road Ascot SL5 7RS
Decision: Prior Approval Not Required
No Parish Recommendation Required
Application Number: 13/01781
Type: Cert of Lawfulness of Proposed Dev
Proposal: Certificate of Lawfulness to determine whether a proposed single storey side extension is lawful
Location:27 Hurstwood Ascot SL5 9SP
Decision: Permitted Development
No Parish Recommendation Required
5387 DISCHARGE OF CONDITIONS AND NON MATERIAL AMENDMENTS
Discharges of Conditions
13/01742
Proposal: Details required by condition 2 (materials) 3 (landscape works) 4 (arboricultural method statement) 5 (management plan) 6 (means of enclosure) 7 (ageing population) and 8 (sustainability measures) of planning permission 13/00348 for the construction of two detached dwellings and provision of a new access to Coronation Road, following demolition of the existing dwelling
Address: Chesham House Coronation Road Ascot SL5 9LG~
13/01839
Proposal: Details required by condition 3 (construction management plans) of planning permission 12/01732 for the construction of 12 flats, with basement parking and cycle store, detached refuse store, new entrance gates, landscaping and additional parking, following demolition of existing dwelling
Address: Ascot Corner Wells LaneAscotSL5 7DY
5388 OTHER BUSINESS
Councillor Barbara Story enquired as to progress regarding Planning Application 13/01207, which was to be discussed by the Development Control Panel,and LapLand UK, which was to be determined by Bracknell Forest Council..
Councillor Peter Deason raised a concern regarding advertisements adjacent to Mikados Restaurant. The Chairman stated that she would raise this with the Borough.
General concerns were raised about the impact of the Beechcroft Development on the street scene.
Councillor Margaret Duffield asked for advice regarding an unusual structure in Hurstwood.
There being no further business, the Chairman closed the meeting at 7.45pm.
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Councillor Barbara Hilton, Chairman
Ecological Notes for Planning Committee Meeting 23/7/13
A. New Applications
13/01747 – 4 Sunninghill Road, Sunninghill – Works to TPO trees.
Defer to Tree Officer
13/01765 – Vine Cottage, 11 Cheapside Road
Based on RBWM’s and ALGE’s guidelines and records of protected species close to the site, a biodiversity survey needs to be completed before this planning application can be determined, paying particular attention to hedgehogs, stag beetles and bats.
This site is situated 150m from woodland to the north (potential Ancient Woodland as identified by Thames Valley Environmental Records Centre), and 200m and 250m from streams to the north and south respectively. The existing dwelling is deemed to have been built pre-1960s. In close proximity to the site, a data search from the Thames Valley Environmental Records Centre shows the recorded presence of the following protected species:
-West European Hedgehog (UK BAP species) (within 200m)
-Stag Beetle (protected species) (within 100m)
-Bats (within 500m)
In accordance with RBWM’s pre-application guidelines, a biodiversity survey needs to be undertaken for this proposed development as the site is within 200m of a stream. In addition, protected species have been recorded within close proximity of the site. A biodiversity study is also recommended for this application by the Association of Local Government Ecologists (ALGE) guidelines for validation of planning applications.
13/01810 – Cleveland, 3 Cheapside Road
This site is situated 10m from a woodland to the north which has been identified by Thames Valley Environmental Records Centre as potential Ancient Woodland. The site is also 200m from a stream to the north. The existing dwelling is deemed to have been built pre-1960s. A data search from the Thames Valley Environmental Records Centre shows the recorded presence of bats in the vicinity.
Given all these factors, a bat survey is recommended for this application by the Association of Local Government Ecologists (ALGE) guidelines for validation of planning applications, as it entails significant modifications to the building structure.
In addition, stag beetles have been recorded within 200m of the site. A survey for this protected species is also recommended.
13/01832 - Land at Queens Beeches House
A copy of the Protected Species Walkover Survey has been submitted to Sunninghill and South Ascot Parish Council previously, although this has not been uploaded onto the planning website. This survey was conducted in mid-January 2013 – a time when animal activity is at a low level.
It is therefore recommended that a further walkover survey be conducted now to provide an improved appraisal of the potential presence of protected species.
A. Bats
A data search provided by Thames Valley Environmental Records Centre (TVERC) demonstrates that bats have been reported near to the site (Brown Long-Eared & Pipistrelle) and the tree survey provides details of 41 trees on-site. 9 trees (not covered by the TPO) are to be removed by the proposed development – the walkover survey states these do not have the potential to support roosting bats.
However, the survey states that:
‘the ivy-clad wall to the south-east of the existing building has low bat roost potential. Should this wall need to be removed during construction, it is recommended that advice from a suitably qualified bat ecologist is sought.’
This recommendation should be followed.
B. Birds
The walkover survey states:
‘The trees, conifer hedges, mature shrubs and the wall covered in Ivy could afford some nesting potential for birds. Therefore it is recommended that any vegetation to be cleared should be outside the bird breeding season (mid-February to mid-August).’
This recommendation should be followed.
13/01948 – The Laurels, Ascot – Works to TPO trees.
Defer to Tree Officer
L. Andreassen
Voluntary Bo-Diversity Adviser
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