Pennsylvania Communities That CareTraining Overview Matrix & Related Costs

Note: All costs are estimates and required materials are subject to change; please contact the EPISCenter for confirmation

on required materials prior to printing.

Purpose of Training / Target Audience / Length of Training / Topics Covered / Required Materials / Other Requirements / Notes
Phase One:
Mobilizer Orientation
Training & Refresher Course
(MOT) /
  • To orient Mobilizers to the prevention science research base and the CTC process
  • To review project work plan & timeline
  • To identify & address any readiness issues
  • To plan & prepare for KLO & CBO
/ Local Mobilizer & other staff directly related to the implementation of the CTC process / Day One:
8 Hours (Full Day)
Day Two:
4 Hours (1/2 Day) /
  • CTC Framework
  • CTC Process
  • Effective Board Mgt
  • Engaging Volunteers & Sustaining Membership
  • Communicating CTC & Other Effective Prevention Practices
/
  • Agenda
  • Training PowerPoint
  • Building Protection: The Social Development Strategy
  • Risk Factors for Adolescent Problem Behavior Chart
  • CTC Timeline Chart & Poster
  • Investing in Youth Community’s Youth: An Introduction to the CTC System
  • Module One Skill Check
  • Phase 2 Discussion Questions
  • Answering Tough Questions
  • CTC “Big Picture” Overview
  • Training Readiness Checklist
  • ID new Members
  • CB Respons.
  • Member Info Sheet
  • Elevator Speech
$15 per participant /
  • Location with ability to show PowerPoint
  • All travel-related costs to attend regional trainingincluding mileage, meals, 1-night hotel stay (travel requirement depend on site location, start time of training TBD at time of training)
Travel costs vary
.
  • TrainingSupplies:
Nametags &/or Table Tents
Sign-In Sheets
Flip-Chart
Easel
Markers
Post-It Notes
No Cost to Individual Sites / This training will be provided to all new Mobilizers and those wishing to gain additional trainingthrough delivery of a group training; location will be determined by Regional need
Purpose of Training / Target Audience / Length of Training / Topics Covered / Required Materials / Other Requirements / Notes
Phase Two:
Key Leader Orientation (KLO) /
  • To orient key stakeholders to the prevention science research base and the CTC process
  • To enlist ongoing support of key leaders for the CTC planning system
  • To build a high-functioning & sustainable CTC prevention coalition
/ Local Officials & Key Stakeholders from all sectors of the community * / 3-4 Hours (depends on length of data overview) /
  • What is CTC?
  • History of CTC in PA
  • CTC Evaluation Results
  • Brief PAYS Overview (with local data if possible; if not the state data will be used)
  • CTC Model Overview
  • CTC Training Overview
  • Committing to the CTC Process
/
  • Training PowerPoint Presentation
  • Building Protection: The Social Development Strategy
  • Risk Factors for Adolescent Problem Behavior Chart
  • Investing in Your Community’s Youth: An Introduction to the CTC System
  • CTC “Big Picture” Overview
Optional:
  • Tools for Community Leaders
$12 per participant
(approx. 15-30) /
  • Location with ability to show PowerPoint
Cost varies
  • Training Supplies:
Nametags &/or Table Tents
Sign-In Sheets
Flip-Chart
Easel
Markers
Post-It Notes
Cost = $100
Optional:
Food – either snacks or meal depending on training time and length of training / * At a minimum, Key Leaders should represent members of the following community sectors:
  • Civic Organizations
  • Education
  • Faith
  • Fraternal
  • Government
  • Healthcare
  • Law Enforcement
  • Media
  • Racially/Culturally/Ethnically Diverse
Neighborhoods, Families, & Youth
  • Youth/Family Serving Organizations/Social Services
If the Key Leadership for the coalition will also actively serve on the Community Board, this training can be combined with the Community Board Orientation; however, it is recommended if the trainings are combined that a 45 min-1 hour follow-up discussion is held with those who are in key leadership roles to discuss how the process will integrate into their initiatives & work plans
Purpose of Training / Target Audience / Length of Training / Topics Covered / Required Materials / Other Requirements / Notes
Phase Two(Cont.):
Community Board Orientation (CBO) /
  • To orient community members to the prevention science research base and the CTC process
  • To enlist ongoing support of community members for the CTC planning system
  • To build a high-functioning & sustainable CTC prevention coalition
/ Community Members &/or Key Leaders from all sectors of the community * / 8 Hours (Full Day) /
  • What is CTC?
  • History of CTC in PA
  • CTC Evaluation Results
  • Brief PAYS Overview
  • CTC Model & Training Overview
  • Involving Key Leaders & Comm. Members
  • Creating an Effective Comm. Board
  • Building a High-Performing Board
  • Introduction & Formation of Workgroups
/
  • Agenda
  • Training PowerPoint Presentation
  • Building Protection: The Social Development Strategy
  • Risk Factors for Adolescent Problem Behavior Chart
  • Investing in Your Community’s Youth: An Introduction to the CTC System
  • CTC “Big Picture” Overview
$18 per participant
(approx. 20 – 40 participants) /
  • Location with ability to show PowerPoint
Cost varies
  • Training Supplies:
Nametags &/or Table Tents
Sign-In Sheets
Flip-Chart
Easel
Markers
Post-It Notes
Cost = $100
  • Food – Lunch needs to be provided on-site; don’t typically break for lunch; either have site provide lunch at no cost to participants with funding from another source or arrange lunch to be brought in with participants paying for their own
/ * At a minimum, participantsshould represent the following community sectors:
  • Civic Organizations
  • Education
  • Faith
  • Fraternal
  • Government
  • Healthcare
  • Law Enforcement
  • Media
  • Racially/Culturally/Ethnically Diverse
Neighborhoods, Families, & Youth
  • Youth/Family Serving Organizations/Social Services
See note under Key Leader Orientation on the previous page for suggested action if the KLO & the CBO are combined
Special Note:
Between the CBO & the CAT/CRAT Training there will be TA opportunities provided by EPISCenter for the Risk/Protective Factor Workgroup and the Resource Assessment Workgroup (no related cost for sites)
Purpose of Training / Target Audience / Length of Training / Topics Covered / Required Materials / Other Requirements / Notes
Phase Three:
Community Assessment Training / To collect & analyze community-specific risk & protective factors to serve as the focus of the Community Action Plan / Risk & Protective Factor Workgroup = approx.
10-15 participants / 4 hours (1/2 Day) /
  • Process Overview
  • Using the PAYS Report
  • Collecting Archival Data
  • Identifying Priorities
  • Preparing for the Comm. Assessment Report (CAR)
  • Next Steps
/
  • Agenda
  • Training PowerPoint Presentation
  • Building Protection: The Social Development Strategy
  • Risk Factors for Adolescent Problem Behavior Chart
  • CTC Item-Construct Dictionary
  • R/P Factor Scale Construct Summary
  • R/P Factors & Domains
  • Local PAYS Report
  • Archival Data Indicators & Sources
  • Data Collection Work Plan & Form
  • Contacting Archival Data Holders
  • Glossary of Terms
  • Archival Data analysis Questions
  • Community Assessment Report Sample
  • Community Assessment Work Plan
$22 per participant
(approx. 10 – 15 participants) /
  • Location with ability to show PowerPoint
Cost varies
  • Training Supplies:
  • Nametags &/or Table Tents
  • Sign-In Sheets
  • Flip-Chart
  • Easel
  • Markers
  • Post-It Notes
Cost = $100
Optional:
  • Food – either snacks or meal depending on training time
/ This training is held the day before the Community Resource Assessment Training (CRAT)
Need to figure in production/printing costs for Community Assessment Report
Approximate cost $2 per copy
Purpose of Training / Target Audience / Length of Training / Topics Covered / Required Materials / Other Requirements / Notes
Phase Three (Cont.):
Community Resource Assessment Training / To collect & analyze data on existing resources that address prioritized R/P Factors to identify gaps in existing resources & create a plan to address those gaps / Resource Assessment Workgroup = approx.
10-15 participants / 4 hours (1/2 Day) /
  • Process Overview
  • Collecting Resource Information
  • Assessing Resources & ID Gaps
  • Preparing the CRAT Report
  • Next Steps
/
  • Agenda
  • Training PowerPoint Presentation
  • Resource Inventory Worksheet
  • Resource Assessment Survey
  • Resource Inventory Work Plan
  • Anytown Profile & Survey Samples
  • Gaps Analysis Worksheet
  • Resource Analysis Worksheet
  • Fit & Feasibility Worksheets
  • Community Resource Assessment Report Sample
  • Community Resource Assessment Report Work Plan
$10 per participant
(approx. 10 – 15 participants) /
  • Location with ability to show PowerPoint
Cost varies
  • Training Supplies:
  • Nametags &/or Table Tents
  • Sign-In Sheets
  • Flip-Chart
  • Easel
  • Markers
  • Post-It Notes
Cost = $100
Optional:
  • Food – either snacks or meal depending on training time
/ This training is held the day after the Community Assessment Training (CAT)
Need to figure in production/printing costs for Community Resource Assessment Report
Approximate cost $2 per copy
Purpose of Training / Target Audience / Length of Training / Topics Covered / Required Materials / Other Requirements / Notes
Phase Four:
Community Planning Training /
  • To develop measurable desired outcomes
  • Select test-effective programs, policies, and practices to achieve identified outcomes
  • Plan evaluation of community-level outcomes
  • Develop a Community Action Plan
/ Day One:
All Key Leaders and Community Board Members
Day Two:
Required - Board Chair/Co-Chair & all Workgroup Chairs
Optional – Any other interested Board Member / Day One:
8 Hours (Full Day)
Day Two:
4 Hours (1/2 Day) / Day One:
  • Process Overview
  • Developing Community-Level Outcomes
  • Selecting & Investigating Programs, Policies, & Practices
  • Developing Outcomes
  • ID System-Change Strategies
Day Two:
  • Understanding Program-Level Evaluation
  • Drafting a Community Action Plan
  • Next Steps
/ Day One:
  • Agenda
  • Training PowerPoint
  • CTC Bingo
  • R/P Factor Outcomes Worksheet
  • Existing, Effective Resources Worksheet
  • Implementation Costs Worksheet
  • Social/Political Issues Worksheet
  • Participant Outcomes Worksheet
  • Implementation Outcomes Worksheet
  • Systems-Change Strategies Worksheet
Day Two:
  • Training PowerPoint
  • Assessing the Need for an Evaluator Worksheet
  • Audience Analysis Worksheet
  • CAR Report Sample
  • CAR Report Work Plan Worksheet
$7 per participant
(approx. 20 – 40 participants) /
  • Location with ability to show PowerPoint
Cost varies
  • Training Supplies:
  • Nametags &/or Table Tents
  • Sign-In Sheets
  • Flip-Chart
  • Easel
  • Markers
  • Post-It Notes
Cost = $100
Food –
Day One: Lunch needs to be provided on-site for a working lunch; either have site provide lunch at no cost to participants from another funding source or arrange lunch to be brought in with participants paying for their own
Day Two: Optional: Either Breakfast or lunch provided/arranged / Need to figure in production/printing costs for Community Action Plan
Approximate cost $5 per copy
Purpose of Training / Target Audience / Length of Training / Topics Covered / Required Materials / Other Requirements/Costs / Notes
Continual Training:
CTC 101 / To educate & engage community members & local leaders about the CTC process & its effectiveness in reducing youth problem behaviors / Community Members & Local Leaders / Varies – Can be edited to fit any speaking opportunity /
  • What is CTC?
  • History of CTC in PA
  • CTC Evaluation Results
  • Brief PAYS Overview (with local data if possible; if not the state data will be used)
  • CTC Model Overview
/
  • Training PowerPoint Presentation
  • Building Protection: The Social Development Strategy
  • Risk Factors for Adolescent Problem Behavior Chart
  • Investing in Your Community’s Youth: An Introduction to the CTC System
  • CTC “Big Picture” Overview
Optional:
  • Tools for Community Leaders
Printing
$10 Per Participant /
  • Location with ability to show PowerPoint
Cost varies
  • Training Supplies:
  • Nametags &/or Table Tents
  • Sign-In Sheets
  • Flip-Chart
  • Easel
  • Markers
  • Post-It Notes
Cost = $100
Optional:
Food – either snacks or meal depending on training time and length of training / Initially this training will be provided through a combined effort with CTC Consultant teaming with the Mobilizer until the Mobilizer is comfortable to present on their own

Other Costs to Consider:

  • Quarterly CTC Regional Meetings: mileage
  • Commonwealth Prevention Alliance Conference/Coalition Leadership Institute: conference registration ($250), mileage, hotel, meals
  • Coalition Marketing Materials: brochures, letterhead, & other items to “brand” their coalition
  • Coalition Website Development/Maintenance:many of the sites have expressed interest in having a website developed where their resources directory could be an online resource for the community, basically where the coalition would the Information Clearinghouse for their area

For more information on the Communities That Care Initiative in Pennsylvania,

pleasecontact the Evidence-based Prevention and Intervention Support Center (EPISCenter) at or 814-863-2568.

The EPISCenter is a project of the Prevention Research Center, College of Health and Human Development, Penn State University, and is supported through funding from the

Pennsylvania Commission on Crime and Delinquency and the Pennsylvania Department of Public Welfare.