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Transportation and Public Works Committee

Meeting Minutes1 of 12

November 7, 2006, lt

TRANSPORTATION AND PUBLIC WORKS COMMITTEE MINUTES

Tuesday, November 7, 2006

MEMBERS: / PRESENT:
J.Melnychuk, Chair / J.Melnychuk
R.Hayter, Vice-Chair / R.Hayter
M. Nickel / M. Nickel
M.Phair / M.Phair

ALSO IN ATTENDANCE:

Councillor B.Anderson

A. B.Maurer, City Manager
S.Labonne, Office of the City Clerk

A.CALL TO ORDER AND RELATED BUSINESS

A.1.CALL TO ORDER

Councillor J.Melnychuk called the meeting to order at 9:30 a.m.

A.2.ADOPTION OF AGENDA

MOVED M. Nickel:

That the November 7, 2006, Transportation and Public Works Committee meeting agenda be adopted with the following changes:

  1. Additions

G.1.c.DowntownPark Acquisition

G.1.h. CSouth Transit Garage

  1. Deletion

G.1.f. CLouiseMcKinneyRiverfrontPark
– Budget Adjustment

CARRIED

FOR THE MOTION:R.Hayter, J.Melnychuk, M. Nickel, M.Phair.

A.3.ADOPTION OF MINUTES

MOVED M.Phair:

That the October 24, 2006, Transportation and Public Works Committee meeting minutes be adopted.

CARRIED

FOR THE MOTION:R.Hayter, J.Melnychuk, M. Nickel, M.Phair.

B.PROCEDURAL MATTERS

B.1.EXEMPTIONS AND VOTE ON ALL OTHER ITEMS

The Committee exempted the following items for debate: G.1.a. C, G.1.b., G.1.d. C, G.1.g., G.1.h. C, G.2.a. C, G.2.b., and in-private items G.1.c., G.2.c. and G.2.d. C.

MOVED M. Nickel:

D.ADMINISTRATIVE INQUIRIES AND RESPONSES

D.3.STATUS OF REPORTS

D.3.a.Amendment to Minimum Maintenance Standards Bylaw

That the revised due date of November 21, 2006, be approved. / Planning & Dev.
Due: Nov. 21, 2006

G.REPORTS RELATED TO TRANSPORTATION AND PUBLIC WORKS COMMITTEE MATTERS

G.1.ASSET MANAGEMENT AND PUBLIC WORKS DEPARTMENT

G.1.e.Southwest Community Recreation Centre – Change Order 

That purchase order No. R903536 to Sahuri Hutchinson Brzezinski Architects Inc./Holland Roth Architects be increased from $582,919.44 (Phase 1 Schematic Design, GST inclusive) to a total of $4,591,447.24 to accommodatePhase IIDesign and Construction Contract Administration (GST inclusive). / AMPW

G.3.OTHER REPORTS

G.3.a.Open Tenders $1,000,000 or Greater (Inclusive of GST) as at October 16, 2006

That Administration award the tender projects, outlined in Attachment 1 of the October 16, 2006, Corporate Services Department report 2006COF092, and enter into all relevant agreements, such tenders to be in accordance with Administration’s normal tendering guidelines. / Corporate Svcs.

CARRIED

FOR THE MOTION:R.Hayter, J.Melnychuk, M. Nickel, M.Phair.

B.2.TIME SPECIFICS AND DECISION TO HEAR

MOVED M.Phair:

1. That the Committee hear from the following delegations:

G.1.b.Sale of Property Located West of 101 Street, South of 105 Avenue

  1. W.Champion, Central McDougall Community League
  2. B.Davidson, Downtown Edmonton Community League
  3. A. Bryan, Bryan & Company LLP
  4. H.Worrell, Gateway Casinos
  5. S.O’Byrne, Stantec Consulting (questions only)

G.1.g. Natural Areas Advisory Committee Report: 2004-2006

  1. A.McCready, Natural Areas Advisory Committee
  2. G.Swinnerton, Natural Areas Advisory Committee

G.2.b. MacEwan U-Pass Pilot Program

  1. A.Morrison, General Manager, MacEwan Students Association
  2. H. AliMakhdom, President, MacEwan Students Association
  3. B. Dean, Director of Student Life, GrantMacEwanCollege

2. That the following item be dealt with as the second item of business at 1:30 p.m.:

G.1.g.Natural Areas Advisory Committee Report: 2004-2006

CARRIED

FOR THE MOTION:R.Hayter, J.Melnychuk, M. Nickel, M.Phair.

MOVED M. Nickel:

That the Committee hear from delegations for item G.1.b. in panels.

CARRIED

FOR THE MOTION:R.Hayter, J.Melnychuk, M. Nickel, M.Phair.

D.ADMINISTRATIVE INQUIRIES AND RESPONSES

D.1.ADMINISTRATIVE INQUIRIES

D.1.a.LRT Crossing Standards (M. Nickel)

“1. What are the City’s present standards with regards to crossing bells for the LRT?
2. Please explain the City’s approach to balancing of pedestrian safety and quality of life (environmental impact)? Has any consideration been made for evening and religious assembly factors?
3. Has the City examined the TriMet standards from Portland; if not, what would be the pros and cons of adopting such standards with regards to pedestrian crossings?
4. Could the TriMet standards be applied to the SLRT, and if so, at what estimated cost?
a. Cost to implement and vary the present guidelines (administrative costs)
b. Cost to implement what is currently planned for the SLRT.” / Transportation
Due: Jan. 9, 2007

G.REPORTS RELATED TO TRANSPORTATION AND PUBLIC WORKS COMMITTEE MATTERS

G.1.ASSET MANAGEMENT AND PUBLIC WORKS DEPARTMENT

G.1.a.CFort Road Project - 2006 Status Report 

Councillors M.Phair and M. Nickel requested that this item be referred to City Council without a Committee recommendation.

G.1.b.Sale of Property Located West of 101 Street, South of 105 Avenue 

R.Daviss, Asset Management and Public Works Department, made a presentation.

B.Davidson, Downtown Edmonton Community League; and W.Champion,Central McDougall Community League, made presentations and answered the Committee’s questions.

L.Brenneis and R.Davis, Asset Management and Public Works Department, answered the Committee’s questions.

MOVED M.Phair:

That the October 12, 2006, Asset Management and Public Works Department report 2006PW0495 be postponed until the proposed rezoning of the casino lands has been completed by City Council. / AMPW
Due: To Be
Determined

A. Bryan, Bryan & Company LLP, made a presentation and answered the Committee’s questions. H. Worrell, Gateway Casinos, answered the Committee’s questions.

CARRIED

FOR THE MOTION:R.Hayter, J.Melnychuk, M.Phair.

OPPOSED:M. Nickel.

G.1.d.CCigarette Litter Management Pilot Project (City-Wide Clean Up Days) 

W. D. Burn, General Manager, Asset Management and Public Works Department, made a presentation and answered the Committee’s questions.

MOVED M.Phair:

That Transportation and Public Works Committee recommend to the December 5, 2006, City Council Budget meeting:

That the Cigarette Litter Management Pilot Project recommended by the Capital City Clean Up Business Advisory Committee at a cost of $313,400 be approved.

CARRIED

FOR THE MOTION:R.Hayter, J.Melnychuk, M.Phair.

OPPOSED:M. Nickel.

G.2.TRANSPORTATION DEPARTMENT

G.2.b.MacEwan U-Pass Pilot Program

MOVED M.Phair:

That Transportation and Public Works Committee hear from the delegations in a panel.

CARRIED

FOR THE MOTION:R.Hayter, J.Melnychuk, M. Nickel, M.Phair.

C.Stolte, Transportation Department, made a presentation.

A.Morrison and H.AliMakhdom, MacEwan Students Association; and B. Dean, GrantMacEwanCollege, made presentations and answered the Committee’s questions.

Councillor J.Melnychuk vacated the Chair and Councillor R.Hayter presided. Councillor
J.Melnychuk left the meeting.

C.Stolte, Transportation Department, answered the Committee’s questions.

Councillor J.Melnychukre-entered the meeting. Councillor R.Hayter vacated the Chair and Councillor J.Melnychuk presided.

K.Korepeski and R.Ducharme, General Manager, Transportation Department; and S.Labonne, Office of the City Clerk, answered the Committee’s questions.

MOVED M.Phair:

That an agreement with the MacEwan Students Associationand MacEwan Administration for a three-year U-Pass pilot be approved, subject to the following:
  1. Approval of the 2007 Edmonton Transit Operating Budget, including the following service packages:
  2. Schedule and Capacity Adjustments - Peaks (Tax Levy - $540,000),
  3. Service to New Areas – Peaks (Tax Levy - $499,000),
  4. Schedule and Capacity Adjustments – Off Peaks (Tax Levy - $492,000);
  5. MacEwan Students Association and MacEwan Administration agreeing to an initial price of $90 per student per term for the first year, with price escalation in years two and three of the program based on inflation (CPI);
  6. The successful outcome of the student referendum at MacEwan;
  7. The agreement being in a form acceptable to the City Manager.
/ City Manager
Transportation

CARRIED

FOR THE MOTION:R.Hayter, J.Melnychuk, M.Phair.

OPPOSED:M. Nickel.

G.1.ASSET MANAGEMENT AND PUBLIC WORKS DEPARTMENT

G.1.h.CSouth Transit Garage 

W. D. Burn, General Manager, Asset Management and Public Works Department, made a presentation and answered the Committee’s questions. K. C.Er, Asset Management and Public Works Department; C.Stolte and R.Ducharme, General Manager, Transportation Department; and A.B.Maurer, City Manager, answered the Committee’s questions.

MOVED M.Phair:

That Transportation and Public Works Committee recommend to City Council:

That the development of the South Transit Garage, Project 05-75-3805, through the Design-Bid-Build process, be approved.

CARRIED

FOR THE MOTION:R.Hayter, J.Melnychuk, M. Nickel, M.Phair.

The Committee recessed at 12:03 p.m.

The Committee reconvened at 1:30 p.m.

G.2.TRANSPORTATION DEPARTMENT

G.2.a.CNON-STATUTORY PUBLIC HEARING
105 Avenue Multi-use Trail 

A.5.EXPLANATION OF THE NON-STATUTORY PUBLIC HEARING PROCESS

Councillor J.Melnychuk explained the procedures for the non-statutory public hearing.

S.Labonne, Office of the City Clerk, answered the Committee’s questions.

MOVED M.Phair:

That the Committee hear from the delegations in a panel.

CARRIED

FOR THE MOTION:R.Hayter, J.Melnychuk, M. Nickel, M.Phair.

B.Stephenson and C. Stock, Transportation Department, made presentations.

N. Lemermeyer, Mtrac Holdings Ltd.; and W.Champion, Central McDougall Community League, made presentations and answered the Committee’s questions.

B.Stephenson and C. Stock, Transportation Department, answered the Committee’s questions.

MOVED M.Phair:

That Transportation and Public Works Committee recommend to City Council:

  1. That the 105 Avenue Corridor Conceptual Preliminary Engineering Design Study, as outlined in Attachment 1 of the October 20, 2006, Transportation Department report 2006TD7455, be approved.
  2. That property owners along 105 Avenue fund a portion of the streetscape improvements and other servicing costs in accordance with approved City Policy C433D – Determination of Assessable Roadway Related Local Improvements.

CARRIED

FOR THE MOTION:R.Hayter, J.Melnychuk, M. Nickel, M.Phair.

G.1.ASSET MANAGEMENT AND PUBLIC WORKS DEPARTMENT

G.1.g.Natural Areas Advisory Committee Report: 2004 - 2006 

B.Anderson, Asset Management and Public Works Department, made a presentation.

MOVED M. Nickel:

That the Committee hear from the delegations in a panel.

CARRIED

FOR THE MOTION:R.Hayter, J.Melnychuk, M. Nickel, M.Phair.

G.Swinnerton and A.McCready, Natural Areas Advisory Committee, made presentations and answered the Committee’s questions.

W. D. Burn, General Manager, and G.Pearsell, Asset Management and Public Works Department; and A.B.Maurer, City Manager, answered the Committee’s questions.

MOVED M.Phair:

  1. That the October 17, 2006, Asset Management and Public Works Department report 2006PW7749 be received for information.
  2. That Administration review the efficacy of City Policy C-467 (Conservation of Natural Sites in Edmonton’s Table Lands), in particular, as a policy instrument to effectively implement the Conservation Plan.
/ AMPW

MOVED M.Phair:

That the Committee meet in private to discuss the following items, pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act:

G.1.c.DowntownPark Acquisition

G.2.c.Hired Equipment Retainer Costs

G.2.d. CSouth LRT Extension – Park and Ride at Southgate Station

CARRIED

FOR THE MOTION:R.Hayter, J.Melnychuk, M. Nickel, M.Phair.

The Committee met in private at 3:01 p.m.

MOVED M.Phair:

That the Committee meet in public.

CARRIED

FOR THE MOTION:J.Melnychuk, M. Nickel, M.Phair.

ABSENT:R.Hayter.

The Committee met in public at 5:02 p.m.

G.1.ASSET MANAGEMENT AND PUBLIC WORKS DEPARTMENT

G.1.c.Downtown Parkland Purchase

MOVED M.Phair:

1. That the November 1, 2006, Asset Management and Public Works Department report 2006PW7386, be received for information.
2. That the November 1, 2006, Asset Management and Public Works Department report 2006PW7386 remain confidential pursuant to section 25 of the Freedom of Information and Protection of Privacy Act. / AMPW

CARRIED

FOR THE MOTION:J.Melnychuk, M. Nickel, M.Phair.

ABSENT:R.Hayter.

G.2.TRANSPORTATION AND STREETS DEPARTMENT

G.2.c.Hired Equipment Retainer Costs

MOVED M. Nickel:

1. That Option 2 of the September 14, 2006, Transportation Department report 2006TD4274 be approved.
2. That the September 14, 2006, Transportation Department report 2006TD4274 remain confidential, pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act. / Transportation

CARRIED

FOR THE MOTION:J.Melnychuk, M. Nickel, M.Phair.

ABSENT:R.Hayter.

G.2.d. CSouth LRT Extension – Park and Ride at Southgate Station

MOVED M. Nickel:

That Attachment 7 be added to the October 20, 2006, Transportation Department report 2006TD5399. / Transportation

CARRIED

FOR THE MOTION:J.Melnychuk, M. Nickel, M.Phair.

ABSENT:R.Hayter.

MOVED M. Nickel:

That Transportation and Public Works Committee recommend to City Council:

  1. That Attachment 7 to the October 20, 2006, Transportation Department report 2006TD5399 be approved.
  2. That the October 20, 2006, Transportation Department report 2006TD5399 remain confidential pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

CARRIED

FOR THE MOTION:J.Melnychuk, M. Nickel, M.Phair.

ABSENT:R.Hayter.

South LRT Concept Plan – Non-statutory Public Hearing

MOVED M.Phair:

That a non-statutory public hearing be held at the February 6, 2007, Transportation and Public Works Committee meeting at 1:30 p.m., to discuss the South LRT Concept Plan from 54 Avenue to Century Park. / Transportation
Due: Feb. 6, 2007
at 1:30 p.m.

CARRIED

FOR THE MOTION:J.Melnychuk, M. Nickel, M.Phair.

ABSENT:R.Hayter.

N.NOTICES OF MOTION

Councillor J.Melnychuk asked whether there were any Notices of Motion. There were none.

O.ADJOURNMENT

The meeting adjourned at 5:09.

______

CHAIRCITY CLERK

______

Transportation and Public Works Committee

Meeting Minutes1 of 12

November 7, 2006, lt

INDEX

TRANSPORTATION AND PUBLIC WORKS COMMITTEE MINUTES

NOVEMBER 7, 2006

A.CALL TO ORDER AND RELATED BUSINESS......

A.1.CALL TO ORDER......

A.2.ADOPTION OF AGENDA......

A.3.ADOPTION OF MINUTES......

A.5.EXPLANATION OF THE PUBLIC HEARING PROCESS......

B.PROCEDURAL MATTERS......

B.1.EXEMPTIONS AND VOTE ON ALL OTHER ITEMS......

B.2.TIME SPECIFICS AND DECISION TO HEAR......

D.ADMINISTRATIVE INQUIRIES AND RESPONSES...... /4

D.1.ADMINISTRATIVE INQUIRIES......

D.1.a. LRT Crossing Standards (M. Nickel)......

D.3.STATUS OF REPORTS......

D.3.a.Amendment to Minimum Maintenance Standards Bylaw......

G.REPORTS RELATED TO TRANSPORTATION AND PUBLIC WORKS COMMITTEE MATTERS./5

G.1.ASSET MANAGEMENT AND PUBLIC WORKS DEPARTMENT...... 3/5/8/9/

G.1.a.C Fort Road Project - 2006 Status Report 

G.1.b. Sale of Property Located West of 101 Street, South of 105 Avenue 

G.1.c. Downtown Park Acquisition......

G.1.d.C Cigarette Litter Management Pilot Project (City-Wide Clean Up Days) 

G.1.e. Southwest Community Recreation Centre – Change Order 

G.1.g. Natural Areas Advisory Committee Report: 2004 - 2006 

G.1.h.C South Transit Garage......

G.2.TRANSPORTATION AND STREETS DEPARTMENT......

G.2.TRANSPORTATION DEPARTMENT...... /8

G.2.a.C NON-STATUTORY PUBLIC HEARING 105 Avenue Multi-use Trail 

G.2.b. MacEwan U-Pass Pilot Program 

G.2.c. Hired Equipment Retainer Costs......

G.2.d. C South LRT Extension – Park and Ride at Southgate Station......

G.3.OTHER REPORTS......

G.3.a. Open Tenders $1,000,000 or Greater (Inclusive of GST) as at October 16, 2006 

Review of City Policy C-467 (Conservation of Natural Sites in Edmonton’s Table Lands)......

South LRT Concept Plan – Non-statutory Public Hearing......

N.NOTICES OF MOTION......

O.ADJOURNMENT......