Transportation and Public Works Committee Minutes

July 10/12, 2007

Members: / Present:
J. Melnychuk, Chair / J. Melnychuk
R. Hayter, Vice-Chair / R. Hayter
M. Nickel / M. Nickel
M. Phair / M. Phair
S. Mandel / S. Mandel

Also in Attendance:

Councillor J. Batty
Councillor E. Gibbons
Councillor K. Krushell
Councillor K. Leibovici
Councillor L. Sloan
S. Labonne, Office of the City Clerk

A.CALL TO ORDER AND RELATED BUSINESS

A.1.Call to Order

Councillor J. Melnychuk called the meeting to order at 9:30 a.m.

A.2.Adoption of Agenda

Moved M. Phair:

That the July 10/12, 2007, Transportation and Public Works Committee meeting agenda be adopted with the deletion of the following item:

E.12.Rexall Place Boiler Replacement - Sole Source Agreement

Carried

For the Motion:R. Hayter, J. Melnychuk, M. Nickel, M. Phair.

A.3.Adoption of Minutes

Moved M. Phair:

That theJune 26, 2007,Transportation and Public Works Committee meeting minutes be adopted.

Carried

For the Motion:R. Hayter, J. Melnychuk, M. Nickel, M. Phair.

B.PROCEDURAL MATTERS

B.1.Items Selected for Debate and Vote on Remaining Items

The Committee selected the following items for debate: E.1., E.2., E.3., E.4., E.5., E.6., E.7., E.10., E.15., J.1., J.2., J.3., J.4. and J.5.

Moved M. Nickel:

D.STATUS OF REPORTS

D.1.Idling Bylaw

That the revised due date of August 21, 2007, be approved. / Corporate Svcs.
Due: Aug. 21/07

D.2.Capital City Clean-Up Winter Program

That the revised due date of August 21, 2007, be approved. / Planning & Dev.
Due: Aug. 21/07

D.3.Provision of Affordable Housing – Allard Neighbourhood Area Structure Plan

That the revised due date of August 21, 2007, be approved. / AMPW
Due: Aug. 21/07

D.4.Surplus City Lands (M. Phair)

That the revised due date of August 21, 2007, be approved. / AMPW
Due: Aug. 21/07

D.5.Road Right-of-Way Elm Trees (L. Sloan)

That the revised due date of September 4, 2007, be approved. / Planning & Dev.
Due: Sep. 4/07

E.REPORTS

E.8.Greater Edmonton Foundation’s (GEF) 2006 Budget Surplus

That Transportation and Public Works Committee recommend to City Council:

That the Greater Edmonton Foundation be permitted to retain $849,085 of its 2006 budget surplus for its restricted debt retirement reserve, subject to the Greater Edmonton Foundation obtaining a matching grant from the Province by November 30, 2007.

E.9.Sludge Line Twinning – Design, Morrison Hershfield - Change Order to Professional Services Agreement, P.O. R895948

That an increase of $478,100, including GST and contingency, for consulting services by Morrison Hershfield Limited for the Sludge Line Twinning – Design, be approved. / AMPW
Corporate Svcs.

E.11.Kennedale Constructed Wetland Project - Request to Hire Consultant for estimated cost exceeding $250,000 (including GST)

That the hiring of a consultant for professional services to design the Kennedale Constructed Wetland facility, a project which has been accepted for funding through Canada Alberta Municipal Rural Infrastructure Fund, be approved. / AMPW
Corporate Svcs.

E.13.Digester 7 and 8 Project, Gold Bar Wastewater Treatment Plant - Request to Hire Consultant where estimates are $250,000 or greater (Inclusive of GST)

That the hiring of a consultant to provide engineering services for the implementation of the Digester 7 and Digester 8 Projects at Gold Bar Wastewater Treatment Plant for an amount up to $3,000,000 (including GST), be approved. / AMPW
Corporate Svcs.

E.14.Enhanced Primary Treatment, Stantec Consulting Ltd. - Change Order to Professional Services Agreement, P.0. R893517 Gold Bar Wastewater Treatment - Combined Sewer Overflow

That an increase of $752,278, including GST and contingency, for consulting services by Stantec Consulting Ltd. for the Combined Sewer Overflow – Enhanced Primary Treatment, be approved. / AMPW
Corporate Svcs.

P.PRIVATE

P.1.Acquisition of Land in South Edmonton

That Transportation and Public Works Committee recommend to City Council:

1.That the acquisition of property located in south Edmonton, in accordance with the price, terms, and conditions outlined in the June 27, 2007, Asset Management and Public Works Department report 2007PW2954, be approved.

2.That the 2007-08 Capital Budget for Residential Land Acquisition (05-75-2010), as outlined in the June 27, 2007, Asset Management and Public Works Department report 2007PW2954, with funding provided by Land Enterprise Retained Earnings, be increased.

3.That the June 27, 2007, Asset Management and Public Works Department report 2007PW2954 remain private as per section 25 of the Freedom of Information and Protection of Privacy Act.

P.2.Acquisition of Property for the Southwest Integrated Service Facility

That Transportation and Public Works Committee recommend to City Council:

1.That the acquisition of the property legally described as shown on Attachment 1, and in accordance with the price and terms outlined in the June 27, 2007, Asset Management and Public Works Department Report 2007PW7581, be approved.

2.That the 2007-08 Capital Budgets for Strategic Land Acquisition (06-75-2022) be increased, as outlined in June 27, 2007, Asset Management and Public Works Department Report 2007PW7581, with source of funding being Land Enterprise Retained Earnings.

3.That the June 27, 2007, Asset Management and Public Works Department report 2007PW7581 remain private pursuant to section 25 of the Freedom of Information and Protection of Privacy Act.

Carried

For the Motion:R. Hayter, J. Melnychuk, M. Nickel, M. Phair.

B.2.Time Specifics and Decision to Hear

Moved M. Nickel:

  1. That the following item be made time specific for 1:30 p.m., on July 12, 2007:

E.5.111 Street Screen Fence – Malmo/Lendrum

2.That Transportation and Public Works Committee hear from the following delegation:

E.5.111 Street Screen Fence – Malmo/Lendrum

A. Khan, Malmo Community League

Carried

For the Motion:R. Hayter, J. Melnychuk, M. Nickel, M. Phair.

J.ADMINISTRATIVE RESPONSES

J.1.23 Avenue/Gateway Boulevard Interchange (B. Anderson)

Moved M. Nickel:

That the April 26, 2007, Transportation Department report 2007TD9697 be postponed to the August 21, 2007, Transportation and Public Works Committee meeting,
at 11 a.m. / Transportation
Due: Aug. 21/07
11 a.m.

Carried

For the Motion:R. Hayter, J. Melnychuk, M. Nickel, M. Phair.

E.REPORTS

E.1.Comprehensive SnowRemoval Policy

E.2.Road Maintenance Equipment Needs

M. Koziol, Transportation Department, made a presentation and answered the Committee’s questions. B. Belcourt and A. Cepas, Transportation Department, answered the Committee’s questions.

E.1.Comprehensive Snow Removal Policy

Moved R. Hayter:

That Transportation and Public Works Committee recommend to City Council:

That Policy C409E, Winter Road Maintenance Program (Attachment 1 of the May 15, 2007 Transportation Department report 2007TD4934) be approved.

Carried

For the Motion:R. Hayter, J. Melnychuk, M. Nickel.

Opposed:M. Phair.

Mayor S. Mandel entered the meeting.

X.1.Value for Service Audit –Snow Removal

Moved M. Nickel:

That Administration work with the Office of the City Auditor to prepare a value for service audit if the implementation of the Winter Road Maintenance Program Policy C409E is approved by Council, taking into account items such as the following:

  • Idle or insufficient resources
  • Risk of low productivity
  • Risk of unsafe roads
  • Risk of unsafe sidewalks
  • Risk of damage to private property
  • Risk of damage to the environment

M. Koziol and B. Stephenson, Transportation Department, answered the Committee’s questions.

Amendment Moved R. Hayter:

That “after one year of implementation” be added after “service audit.”

Lost

For the Amendment:R. Hayter, M. Nickel.

Opposed:S. Mandel, J. Melnychuk, M. Phair.

Motion of Councillor M. Nickel, put:

That Administration work with the Office of the City Auditor to prepare a value for service audit if the implementation of the Winter Road Maintenance Program Policy C409E is approved by Council, taking into account items such as the following:

  • Idle or insufficient resources
  • Risk of low productivity
  • Risk of unsafe roads
  • Risk of unsafe sidewalks
  • Risk of damage to private property
  • Risk of damage to the environment

Lost

For the Motion:R. Hayter, M. Nickel.

Opposed:S. Mandel, J. Melnychuk, M. Phair.

E.2.Road Maintenance EquipmentNeeds

Moved M. Phair:

That Administration prepare a budget package for the summer road maintenance as described in the June 26, 2007, Transportation Department report 2007TD1300 for the 2008 Budget deliberations. / Transportation
CBP
Council Budget
Due: Dec. 3/07

M. Koziol, Transportation Department, answered the Committee’s questions.

Carried

For the Motion:R. Hayter, J. Melnychuk, M. Nickel, M. Phair.

Opposed:S. Mandel.

Moved M. Nickel:

That Administration prepare a budget package for the winter road maintenance as described in the June 26, 2007, Transportation Department report 2007TD1300, for the 2008 Budget deliberations. / Transportation
CBP
Council Budget
Due: Dec. 3/07

M. Koziol, Transportation Department, answered the Committee’s questions.

Carried

For the Motion:R. Hayter, S. Mandel, J. Melnychuk, M. Nickel,
M. Phair.

J.ADMINISTRATIVE RESPONSES

J.5.Anthony Henday – Impacts of Increased Noise and Traffic
(K. Leibovici/L. Sloan)

Moved M. Phair:

That the April 25, 2007, Transportation Department report 2007TD6446 be postponed to the September 4, 2007, Transportation and Public Works Committee meeting. / Transportation
Due: Sep. 4/07

Carried

For the Motion:R. Hayter, S. Mandel, J. Melnychuk, M. Nickel,
M. Phair.

E.REPORTS

E.4.Whitemud Drive/ Quesnell Bridge Widening and Rehabilitation - Consultant Appointment

B. Stephenson, C. Kua and M. Koziol, Transportation Department, answered the Committee’s questions.

Moved M. Phair:

That an agreement with CH2M Hill Canada Limited, for an amount up to $10,000,000, including GST, for the retention of external professional engineering consulting services for the Whitemud Drive/Quesnell Bridge Widening and Rehabilitation: Preliminary/Detailed Design and Construction Services be approved, and that the agreement be in a form acceptable to the City Manager. / Transportation
Corporate Svcs.

Carried

For the Motion:R. Hayter, S. Mandel, J. Melnychuk, M. Nickel,
M. Phair.

The Committee recessed at 12:04 p.m.

The Committee reconvened at 1:30 p.m.

E.3.NON-STATUTORY PUBLIC HEARING
Lewis Estates to Downtown Bus Rapid Transit Plan

Councillor J. Melnychuk explained the non-statutory public hearing process.

B. Stephenson, Transportation Department; and M. Steers, Kaleidoscope Consulting made a presentation.

D. McDougall, WeBA; P. Wojcicki, C. Haraba, L. Zalasky, B. Sjolie,
K. Marshall, N. Somerville, C. Spencer, D. Hart, H. Klimchuk, B. Eadie, B. McDonald, Grovenor-Glenora Community League; G. Howell,
St. Paul’s Anglican Church; C. Gray, Edmonton Transit System Advisory Board; F. Weichman, McKernan Community League
and West Edmonton High Speed Transit Study Committee; and
D. Gibbens, West Edmonton Communities Council, made presentations.

Copies of presentations from P. Wojcicki, N. Somerville and D. Hart were distributed to Members of the Committee and a copy was filed with the Office of the City Clerk.

D. Gibbens, B. Eadie, C. Spencer, D. McDougall, C. Haraba, D. Hart, G. Howell, P. Wojcicki, B. Sjolie, K. Marshall, C. Gray and L. Zalasky, answered the Committee’s questions.

The Committee recessed at 3:50 p.m.

The Committee reconvened at 4:04 p.m.

Mayor S. Mandel entered the meeting.

J. Collier, WHST Stakeholder Group; G. Taylor; E. Jones, Groat Estate Residents Association; E. Baumgartner; C. Richmond, Sierra Club Canada; J. Wachowich, Glenora School Parent Council;
D. Finucane, T. McVeigh and W. Champion, Central McDougall Community League; G. Faires; S. MacLise; and B. MacDonald, made presentations. Copies of the presentation from E. Baumgartner were distributed to Members of the Committee and a copy was filed with the Office of the City Clerk.

W. Champion, E. Baumgartner, J. Collier, D. Finucane, S. MacLise,
C. Richmond, J. Collier and J. Wachowich answered the Committee’s questions.

Mayor S. Mandel left the meeting.

Moved M. Phair:

That Orders of the Day be extended to 6 p.m. to complete item E.3.

Carried

For the Motion:R. Hayter, J. Melnychuk, M. Nickel, M. Phair.

B. Stephenson, B. Latte, K. Koropeski, Transportation Department; and M. Steers, Kaleidoscope Consulting, answered the Committee’s questions.

Moved M. Nickel:

That Transportation and Public Works Committee recommend to City Council:

1.That the recommended route for Bus Rapid Transit from Lewis Estates Transit Centre to Downtown, as outlined in Attachment1 of the June18, 2007, Transportation Department report 2007TD5216-2, be approved for more detailed planning.

  1. That Administration work with communities, businesses and institutional stakeholders along the proposed Bus Rapid Transit route to develop more detailed plans, including details of property requirements, community impact mitigation, costs and strategies to integrate Bus Rapid Transit into planned redevelopment initiatives to return to City Council in spring 2008.
  2. That Administration work with communities and businesses adjacent to 107 Avenue between 149Street and 116 Street to develop more detailed plans for roadway improvements to accommodate traffic capacity displaced from Stony Plain Road, including strategies to address any associated community impacts and cost estimates, to return to City Council in spring 2008.

Amendment Moved M. Phair:

That in parts 2 and 3 the date “Spring 2008” be changed to “early April 2008.”

Carried

For the

Amendment:J. Melnychuk, M. Nickel, M. Phair.

Absent:R. Hayter.

Amendment Moved M. Phair:

That parts 4. and 5. be added as follows:

  1. That Administration include a review of an upgraded express route 100 with additional significant stops compared with time, ridership and costs of 107/Stony Plain Road and return to City Council in early April 2008.
  2. That Administration provide information on the proposed routes in attachment 1 and upgraded express route 100 if no changes were made to the Stony Plain roadway between 149 and 142 Street as to time/cost and ridership and return to City Council in early April 2008.

Members of the Committee requested that the amendment be split for voting purposes.

Part 4 of Amendment put:

  1. That Administration include a review of an upgraded express route 100 with additional significant stops compared with time, ridership and costs of 107/Stony Plain Road and return to City Council in early April 2008.

Carried

For the

Amendment:J. Melnychuk, M. Nickel, M. Phair.

Absent:R. Hayter.

Part 5 of Amendment, put:

  1. That Administration provide information on the proposed routes in attachment 1 and upgraded express route 100 if no changes were made to the Stony Plain roadway between 149 and 142 Street as to time/cost and ridership and return to City Council in early April 2008.

Carried

For the

Amendment:J. Melnychuk, M. Nickel, M. Phair.

Absent:R. Hayter.

Amendment Moved J. Melnychuk:

That a part 6. be added as follows:

  1. That Administration include information on the feasibility of bus/pedestrian/bicycle traffic on Stony Plain Road from
    124 Street to 149 Street as an alternative option.

Carried

For the

Amendment:J. Melnychuk, M. Phair.

Opposed:M. Nickel

Absent:R. Hayter.

Members of the Committee requested that the Motion, as Amended, be split for voting purposes.

Part 1 of Item E.3., put:

  1. That the recommended route for Bus Rapid Transit from Lewis Estates Transit Centre to Downtown, as outlined in Attachment1 of the June18, 2007, Transportation Department report 2007TD5216-2, be approved for more detailed planning.

Carried

For the Motion

As Amended:J. Melnychuk, M. Nickel, M. Phair.

Absent:R. Hayter.

Part 2, as Amended, of Item E.3., put:

  1. That Administration work with communities, businesses and institutional stakeholders along the proposed Bus Rapid Transit route to develop more detailed plans, including details of property requirements, community impact mitigation, costs and strategies to integrate Bus Rapid Transit into planned redevelopment initiatives to return to City Council in early April 2008.

Carried

For the Motion

As Amended:M. Nickel, M. Phair.

Opposed:J. Melnychuk.

Absent:R. Hayter.

Part 3, as Amended, of Item E.3., put:

  1. That Administration work with communities and businesses adjacent to 107 Avenue between 149Street and 116 Street to develop more detailed plans for roadway improvements to accommodate traffic capacity displaced from Stony Plain Road, including strategies to address any associated community impacts and cost estimates, to return to City Council in early April 2008.

Carried

For the Motion

As Amended:M. Nickel, M. Phair.

Opposed:J. Melnychuk.

Absent:R. Hayter.

Part 4, as Amended, of Item E.3., put:

  1. That Administration include a review of an upgraded express route 100 with additional significant stops compared with time, ridership and costs of 107/Stony Plain Road and return to City Council in early April 2008.

Carried

For the Motion

As Amended:J. Melnychuk, M. Nickel, M. Phair.

Absent:R. Hayter.

Part 5, as Amended, of Item E.3., put:

  1. That Administration provide information on the proposed routes in attachment 1 and upgraded express route 100 if no changes were made to the Stony Plain roadway between 149 and 142 Street as to time/cost and ridership and return to City Council in early April 2008.

Carried

For the Motion

As Amended:J. Melnychuk, M. Nickel, M. Phair.

Absent:R. Hayter.

Part 6, as Amended, of Item E.3., put:

  1. That Administration include information on the feasibility of bus/pedestrian/bicycle traffic on Stony Plain Road from
    124 Street to 149 Street as an alternative option.

Carried

For the Motion

As Amended:J. Melnychuk, M. Phair.

Opposed:M. Nickel

Absent:R. Hayter.

SUMMARY OF THE COMMITTEES DECISION ON ITEM E.3., AS AMENDED:

That Transportation and Public Works Committee recommend to City Council:

1.That the recommended route for Bus Rapid Transit from Lewis Estates Transit Centre to Downtown, as outlined in Attachment1 of the June18, 2007, Transportation Department report
2007TD5216-2, be approved for more detailed planning.

2.That Administration:

a.Work with communities, businesses and institutional stakeholders along the proposed Bus Rapid Transit route to develop more detailed plans, including details of property requirements, community impact mitigation, costs and strategies to integrate Bus Rapid Transit into planned redevelopment initiatives.

b.Work with communities and businesses adjacent to 107 Avenue between 149Street and 116 Street to develop more detailed plans for roadway improvements to accommodate traffic capacity displaced from Stony Plain Road, including strategies to address any associated community impacts and cost estimates.

c.Include a review of an upgraded Express Route 100 with additional significant stops compared with time, ridership and costs of 107/Stony Plain Road.

d.Provide information on the proposed routes in Attachment 1 of the June18, 2007, Transportation Department report 2007TD5216-2 and upgraded Express Route 100 if no changes were made to the Stony Plain roadway between 149 and 142 Street as to time/cost and ridership.

e.Include information on the feasibility of bus/pedestrian/bicycle traffic on Stony Plain Road from 124 Street to 149 Street as an alternative option.

and prepare a report for City Council in early April 2008.

The Committee adjourned at 5:56 p.m.

The Committee reconvened on Thursday, July 12, 2007, at 1:32 p.m.

J.ADMINISTRATIVE RESPONSES

J.4.Rent Increases (D. Thiele)

Moved M. Phair:

That the May 31, 2007, Asset Management and Public Works Department report 2007PW5360 be postponed to the September 4, 2007, Transportation and Public Works Committee meeting, at 1:30 pm. / AMPW
Due: Sep. 4/07
1:30 p.m.

Carried