St Martin – By - Looe Parish Council
MINUTES FOR THE PARISH COUNCIL MEETINGHELD ON 1stMARCH 2012 AT 7.30PM AT NO MAN’S LAND MEMORIAL HALL.
Attended by:
Chair: Kim Smith. Vice-Chair: Robert Henly.
Parish Councillors, Lynne Burt, Michael Elford, Ronald Matthews,
Roberta Powley, Barbara Reynolds.
Mr Charles Hyde, Clerk and Proper Officer of the Council.
County Councillor Armand Toms.
Public Question Time & Councillors comments on declared interests:
Hypodermic needles on Millendreath beach – Jenny Wallis and Kath Wiltshire both reported that hypodermic needles are once again being washed up on the beach, this is an ongoing problem caused by a shipwreck many years ago.
Waste Bins – Kath Wiltshire reported the public waste bins at Holland Road and Holland Farm have not been emptied recently. The Clerk to report to Cornwall Council.
Bus Shelter on the B3253 – Kath Wiltshire asked the Members if anything could be done to about the bus stop being relocated to a more convenient position and also if a bus shelter could be provided. The Clerk will make contact with Morval Parish Council and Western Greyhound as this is in their area.
Agenda Item 1: Declarations of Interest:
None declared.
Agenda Item 2: Apologies for absence:
PCSO Dave Billing
Agenda Item 3: Minutes of the Parish Council/ PlanningMeeting(s):
3.1: Minutes for the Parish Council Meeting held on 2nd February 2012. It was proposed by Councillor Reynolds, seconded by Vice Chair Henly and agreed unanimously that they be taken as read and signed by the Chairman as a true and accurate record of the meeting.
Agenda Item 4: Planning Applications:
None received.
Agenda Item 5: Planning Decisions received by the date of the meeting:
None received.
Agenda Item 6: Planning Matters:
None received.
6.2: Correspondence – In information pack.
Agenda Item 7: – Finance.
7.1.1: Summary of Accounts.
Reconciled balances date 23/02/12
Opening Bank Balances 1st April 2011£13,937.21
Income to date£9,423.08
Expenditure to date£7,674.29
Balance to date£15,686.00
7.2: Accounts to be paid in February 2012.
Cheque No / Organisation / Amount547 / Clerk expenses / 19.39
548 / Clerks January salary and admin fee / 439.33
546 / Chown China (Jubilee Mugs) / 531.00
Total / 989.72
7.3: Income in February 2012
9/2/12 / Bank interest / .38pTOTAL / .38p
It was proposed by Councillor Reynolds, seconded by Councillor Powley that Items 7.1 and
7.3 are ratified.ALL AGREED.
7.4: Requests for Funding received by date of meeting.
7.4.1 – Shelter Cornwall - Request for a donation.
7.4.2 – Cruse Bereavement Care - Request for a donation.
(Both requests will be brought before the Parish Council in the new financial year).
7.5: Receipts and letters of thanks received by the date of the meeting.
None received.
7.6: Financial Business.
7.6.1: CCLA – Who manage the Turnpike Trust investment are to increase their charges from 0.45% to 0.60%. This increase is the first for many years and reflects the increased costs of managing the fund. Noted.
7.7: Accounts to be paid in March 2012.
It was proposed by Vive Chair Henly, seconded by The Chair that the following be
authorised for payment. ALL AGREED.
Cheque No / Organisation / Amount549 / Clerk expenses / 27.37
550 / Clerks February salary and admin fee / 439.33
551 / Cornwall Council – Salt Bin / 142.66
551 / Cornwall Council – Magazine print cost (Winter2011) / 40.00
Total / 649.36
Agenda Item 8: Reports on Matters arising from the Minutes.
8.1.1: No 3 Bucklawren Road & parking on the grass verges in Holland Road- Clerk to report on the meeting 10th February 2012. Also letter received from Peter Chalk, 28 Holland Road.
The Clerk reported to Members about the meeting held with Cornwall Council Housing Officers where he was assured that the livestock and waste disposal issues would be carefully investigated by the Council, however in principle they have no objection to livestock being kept on the property as is the case in similar locations throughout Cornwall. Regarding the parking The Clerk informed Members, that the Council (subject to Highways approval) are willing to donate part of the grass verges to the Parish Council to enable a public footpath to be constructed alongside the highway; they would also be willing to install drop kerbs for residents to park their vehicles in their front gardens, however any hard-standing would have to be at the tenants own expense.
Discussion ensued and it was suggested that this item be revisited once the Planning Application is received from The Guinness Trust for the houses at No Man’s Land. Regarding Mr. Chalk it was agreed that he should contact Cornwall Council Highways to see if they can assist with a disabled bay.
8.1.2: Turnpike Trust –The Clerk still researching the history.
8.1.3: No Man’s Land & Millendreath Noticeboards – Awaitingquotation to repair.
8.1.4: No Man’s Land Housing Development – The Clerk has been in contact with Sian Radmore from the Guinness Trust who informed him that a planning application for 12 properties is to be submitted after 31st March 2012. A meeting on 23rd February was arranged with the Chairman, Clerk and Roger Halliday from the Duchy of Cornwall to discuss land for a play area.
The Chairman and The Clerk reported on the meeting held with Roger Halliday from the Duchy of Cornwall. Mr. Halliday was very supportive and felt the Parish Council’s request for a portion of land for a play area was a valid request. Land was identified alongside the current allotments which would be adjacent to the Guinness Trust development and accessed through the new estate; however a possible footpath through the Memorial Hall car park and part of one of the allotments was also discussed. Mr. Halliday agreed to look into acquiring the land and will report back to the Parish Council once he has further details. He also agreed to look at possible funding for play equipment through a charity associated with The Duchy of Cornwall.
Agenda item 9: Business received after publication of agenda.
9.1.1: Looe Town Council Meeting – A meeting has been arranged for Looe Town Council and neighbouring Electoral Parishes to discuss the possibility of a joint Neighbourhood Plan. The meeting will take place at 7pm on 28th March 2012 in the Council Chamber in Looe. The Clerk hopes to attend, however The Chair asked if someone else could attend also.
Agenda Item 10: The Queen’s Diamond Jubilee
10.1.1: China Mugs –Distribution arrangements; the mugs to be given out on Saturday 2nd June 2012, 10am – 1pm in the Memorial Hall, completed forms (published in the Parish Magazine) will be needed to collect the mugs. Extra forms will be available on the day. The Chair and The Clerk to man the stand, however everybody welcome to help.
Agenda Item 11: Information received from CC and other Authorities:
11.2.1: Cornwall Council.
East Sub-Area Planning Committee – Agendas for the meeting held 8/2/12.
Alec Robertson message to members – 30th January 2012 & details re Cornwall Conversation meeting dates, March 2012 and 20th February2012.
Funding Bulletins – 31st January, 6th13th20thFebruary 2012
Health & Safety Awareness Training – Wadebridge/Newquay & Helston details in info pack.
Cabinet Changes – Press release 21st February 2012.
Clean Cornwall – Clean Cornwall Week 17- 25th March 2012.
Public Conveniences Review – Update.
11.3.2: Other Authorities.
CALC – This Week – Issues 03, 04, 05, 06.
Looe Police – Monthly Update February 2012.
Davis Ramsbotham – Details re: On-line petition: Wind Turbines in Cornwall.
CPRE – Message from Chairman on Planning.
12: New Business.
12.2: Around the table:
Councillor Powley:
Hedges at Springfield Park – Recent cutting has left large branches piled at on the waste land, the road is also littered with debris. The Clerk reported to Cornwall Highways after the last meeting, will report again
Councillor Burt:
Nothing raised.
Councillor Elford:
Nothing raised.
Councillor Reynolds:
Community Network Meeting – attended by Councillors Reynolds, Powley and Burt. It was reported at the meeting that pot holes will only be filled when they reach a certain depth, however no one was able to inform those attending how deep a pot hole needs to be! County Councillor Toms will look into this. The Radar speed project at No Man’s Land was discussed, it was decided that the location was unclear and that further work needs to be done to look at this issue. Changes to the Refuse and Recycling service were outlined which include major changes to the way items are sorted and collected. Every home will receive a letter before April 1st.
Polborder – Councillor Reynolds reported that the work done at Polborder is looking very nice, however there is a significant difference in the surface height of the new entrance and the surface of the highway; Councillor Reynolds was told by the owner that Cornwall Council has insisted that it be constructed that way to allow for future road resurfacing.
Councillor Matthews:
Nothing raised.
Vice Chair Henly:
Nothing raised.
The Chair:
Holland Farm Salt Bin – The Chair thanked Councillor Elford for relocating the salt bin.
Parish Roads – In need of significant repairs. The Clerk will report again to Cornwall Council Highways.
Looe Bay Holiday Park – The new lights illuminating their sign at the entrance blinds motorists in both directions. The Chair called into the site and spoke to the manager who agreed to look at ways of resolving the issue.
County Councillor Armand Toms
Pot Holes – The County Council have a statutory duty to repair pot holes and as discussed in Councillor Reynolds report he would get further clarification as to the depth a pot hole needs to be before it is repaired.
Guinness Trust Development – A strong Parish connection should be met before any of the properties be let. This should be included in any Planning Application received.
Barrett Homes Development – The mains sewage pie will not go under the B3253 as previously suggested. A new route has been identified which will not result in long term road closures.
Tesco, Looe – Consultations have taken place which was attended by many people including Parish Councillors. Items raised will be carefully considered by the developers and where possible included in the Planning Application.
Date and Time of Next Meeting: Annual Parish Meeting 7.15pm. Parish Council Meeting 7.30pm,Thursday 5th April1st 2012,atNo Man’s Land Memorial Hall.
There being no other business the meeting closed at 8.48pm.
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