______

Executive Committee

Meeting Minutes

November 29, 2000

EXECUTIVE COMMITTEE MINUTES

Wednesday, November 29, 2000

MEMBERS: / PRESENT:
B. Smith, Chair / B. Smith
D. Thiele, Vice-Chair / D. Thiele
A. Bolstad / A. Bolstad
R. Noce / R. Noce

ALSO IN ATTENDANCE:
Councillor B. Anderson.*

Councillor T. Cavanagh.*

Councillor L. Chahley.*

Councillor L. Langley.*

Councillor M. Phair.*

Councillor R. Rosenberger.*

Councillor J. Taylor.*

A.B. Maurer, City Manager.

D.H. Edey, City Clerk.

* Attended part of the meeting.

A.1. CALL TO ORDER

Mayor B. Smith called the meeting to order at 9:30 a.m.

Councillor B. Anderson was in attendance.

A.2. ADOPTION OF AGENDA

MOVED R. Noce:

That the Executive Committee Agenda for the November 29, 2000 meeting be adopted with the addition of the following items:

D.2.b. Attachments 1 – 4 of Terms of Agreement Related to the Sale of Schools by Edmonton Public School Board (R. Noce).

E.1.a. A Strategy to Achieve an Equitable Municipal-Provincial Relationship.

E.2.g. C Marketing Alberta – A Request for Provincial Tourism Funding.

carried

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce, D. Thiele.

A.3. ADOPTION OF MINUTES

MOVED R. Noce:

That the Minutes of the November 8, 2000 Executive Committee Meeting and the November 21, 2000 Special Executive Committee Meeting be adopted.

carried

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce, D. Thiele.

B.2. EXEMPTIONS AND VOTE ON ALL OTHER ITEMS

MOVED R. Noce:

That items D.2.a., D.2.c., E.1.a., E.2.a., E.2.d. C, E.2.g. C, E.3.a., E.4.b. C, E.4.c., E.4.d. c, E.4.f. C, E.4.g., E.5.a. C and the In Private items E.1.b. C, E.2.e. and E.2.f. C be exempted for debate; and

D.2. REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.b. Terms of the Agreement Related to the Sale of Schools by Edmonton Public School Board (R.Noce).Ø

That the November 9, 2000 Community Services Department report be received for information. / Community Svcs.

D.3. STATUS OF REPORTS

D.3.a. Partially Built Neighbourhoods

That the revised due date of Jan. 24, 2001 be approved. / Planning & Dev.
Due: Jan. 24, 2001

E. REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.2. CORPORATE SERVICES DEPARTMENT

E.2.b. September 30, 2000 Projected Year-end Operating Results. Ø

That the November 6, 2000 Corporate Services Department report be received for information. / Corporate Svcs.

E.2.c. C Telus’s Linear Property 1999 Assessment Appeal for the Taxation Year 2000. Ø

That the Executive Committee recommend to City Council:

That approval be given for the City of Edmonton to intervene and make representations before the Municipal Government Board with respect to an appeal filed by Telus of their 1999 linear property assessment for the taxation year 2000.

E.4. PLANNING AND DEVELOPMENT DEPARTMENT

E.4.a. C Notice of Intention to Designate the Ross Flats Apartments located at 9540 – 101 Street as a Municipal Historic Resource.Ø

That the Executive Committee recommend to City Council:

  1. That City Council authorize the City Clerk to serve a Notice of Intention to Designate a Municipal Historic Resource (Attachment 1 of the November 7, 2000 Planning and Development Department report) to the owner of the property occupied by the Ross Flats Apartments in accordance with Section 22 of the Historical Resources Act.
  2. That the General Manager of Planning and Development Department be hereby appointed to implement matters arising from the issuance of the Notice of Intention to Designate the Ross Flats Apartments.

E.4.e. Planning and Development Department – Intergraph Software Purchase.Ø

That a contract be awarded to Intergraph Canada Ltd. for the purchase of GeoMedia Object software, to be used in the Commercial POSSE Software Upgrade Project, in the amount of $300,000 + GST. / Planning & Dev.

E.5. OTHER REPORTS

E.5.b. Group Homes (Update). Ø

That the November 7, 2000 Community Services Department report be received for information. / Community Svcs.

carried

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce, D. Thiele.

B.3. DECISION TO HEAR AND TIME SPECIFICS

MOVED R. Noce:

a) That Executive Committee hear from the following delegations:

E.4.c. Recommendation from the Names Advisory Committee.

Mr. Adil Pirbhai.

E.5.a. Derelict Homes and Untidy Properties.

Ms. Patricia Tymko, Community Action Project.

Mr. Richard Guthrie, Community Action Project.

b)  That the following items be made time specific:

11:00 a.m. D.2.a. Honouring Former Mayors of the City of

Edmonton (R. Noce).

3:00 p.m. E.4.f. C Derelict Homes and Untidy Properties (Feasibility of a Separate Mill Rate Class).

3:00 p.m. E.5.a. Derelict Homes and Untidy Properties.

carried

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce, D. Thiele.

D. ADMINISTRATIVE INQUIRIES AND RESPONSES

D.2. REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.c. Effect of Interest Free Borrowing on Major Capital Projects (B. Anderson). Ø

MOVED A. Bolstad:

That item D.2.c. be postponed and be dealt with at the same time as item E.1.a.

carried

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce, D. Thiele.

(Cont’d on pages 8 and 17).

E. REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.  REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.2. CORPORATE SERVICES DEPARTMENT

E.2.a. City of Edmonton Intranet. Ø

D. Schneider and D. Woodward, Corporate Services Department made a presentation and answered the Committee’s questions.

MOVED R. Noce:

That the November 7, 2000 Corporate Services Department report be received for information. / E.2.a. Cont’d.
Corporate Svcs.

carried

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce, D. Thiele.

E.4. PLANNING AND DEVELOPMENT DEPARTMENT

E.4.d. C Fort Road Business Association Master Plan for the Fort Road Area. Ø

MOVED R. Noce:

That item E.4.d. C be dealt with now.

carried

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce, D. Thiele.

R. Caldwell, Planning and Development Department, answered the Committee’s questions. Copies of the updated Fort Road Business Association Plan (dated November 21, 2000) were distributed to Members of Council and a copy filed with the Office of the City Clerk.

MOVED R. Noce:

That the Executive Committee recommend to City Council:

That the November 7, 2000 Planning and Development Department report be received for information.

carried

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce, D. Thiele.

E.2. CORPORATE SERVICES DEPARTMENT

E.2.d. C Bylaw 12435 - The Edmonton 2004 Celebration Committee. Ø

D. Schneider and B. Loree, Corporate Services Department (Communications); and K. Fung, Corporate Services Department (Law); and D.H. Edey, City Clerk, answered the Committee’s questions.

Councillors L. Langley and J. Taylor entered the meeting.

MOVED R. Noce:

That the Executive Committee recommend to City Council:

That Bylaw 12435 be given the appropriate readings.

AMENDMENT MOVED B. Smith:

That Bylaw 12435 be amended as follows:

  1. That in sub-section 6(1) the number be changed from ten(10) to nine (9).
  2. That a sub-section 6(o) be added to read “a representative nominated by the Downtown Advisory Committee.”
  3. That the appropriate clerical corrections be made to accommodate parts 1 and 2.

carried

FOR THE AMENDMENT: B. Smith; A. Bolstad, R. Noce, D. Thiele.

MOTION ON ITEM E.2.d. C, AS AMENDED, put:

That the Executive Committee recommend to City Council:

  1. That Bylaw 12435 be given the appropriate readings.
  2. That Bylaw 12435 be amended as follows:

a.  That in sub-section 6(1) the number be changed from ten(10) to nine (9).

b.  That a sub-section 6(o) be added to read “a representative nominated by the Downtown Advisory Committee.”

c.  That the appropriate clerical corrections be made to accommodate parts 1 and 2.

carried

FOR THE MOTION

AS AMENDED: B. Smith; A. Bolstad, R. Noce, D. Thiele.

Items D.2.c. and E.1.a. were dealt with together.

D. ADMINISTRATIVE INQUIRIES AND RESPONSES

D.2. REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.c. Effect of Interest Free Borrowing on Major Capital Projects (B. Anderson). Ø

E. REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.1. OFFICE OF THE CITY MANAGER

E.1.a. A Strategy to Achieve an Equitable Municipal-Provincial Relationship. Ø

P. Nichols and J. Summerville, Nichols Applied Management; J. Bellinger, Corporate Services Department; and B. Duncan, Office of the City Manager, made a presentation and answered the Committee’s questions.

Councillors R. Rosenberger and M. Phair entered the meeting.

(Cont’d on page 16).

E. REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.4. PLANNING AND DEVELOPMENT DEPARTMENT

E.4.b. C Naming Policy. Ø

M. Lawrence; L. Sim; and L. Benowski, General Manager; Planning and Development Department, answered the Committee’s questions.

MOVED D. Thiele:

That the November 21, 2000 Planning and Development Department report be referred back to the Administration and the Names Advisory Committee to: (1) Develop a Section that would require Street and/or Avenue numbers along with the names on signs.

AMENDMENT MOVED R. Noce:

That the following parts be added as follows:

  1. Develop a Section that encourages and acknowledges the cultural diversity of the City of Edmonton.
  2. Clarify what is meant by costs in Section 4(e) on page 4 of the Policy.
  3. Clarify what is meant in Section 3(b)(iv) on page 9 of the Policy.
  4. Report on the process that is required to develop a priority list for the names that are currently on the Names Reserve List.
  5. Provide the criteria used to determine the application of a name immediately versus placing the name on the Names Reserve List.
  6. Develop criteria around the acceptability of names.

CARRIED

FOR THE AMENDMENT: B. Smith; A. Bolstad, R. Noce, D. Thiele.

MOTION ON ITEM E.4.b. C, AS AMENDED put:

That the November 21, 2000 Planning and Development Department report be referred back to the Administration to:
1.  Develop a Section that would require Street and/or Avenue numbers along with the names on signs.
2.  Develop a Section that encourages and acknowledges the cultural diversity of the City of Edmonton.
3.  Clarify what is meant by costs in Section 4(e) on page 4 of the Policy.
4.  Clarify what is meant in Section 3(b)(iv) on page 9 of the Policy.
5.  Report on the process that is required to develop a priority list for the names that are currently on the Names Reserve List.
6.  Provide the criteria used to determine the application of a name immediately versus placing the name on the Names Reserve List.
7.  Develop criteria around the acceptability of names. / Planning & Dev.
Due: To Be Determined

CARRIED

FOR THE MOTION

AS AMENDED: B. Smith; A. Bolstad, R. Noce, D. Thiele.

E.4.c. Recommendation from the Names Advisory Committee. Ø

A. Pirbhai made a presentation.

M. Lawrence; L. Sim; and L. Benowski, General Manager, Planning and Development Department, answered the Committee’s questions.

MOVED B. Smith:

That the park located in the Riverdale Neighbourhood be renamed from “Louise McKinney Park” to “Louise McKinney Riverfront Park”. / Planning & Dev.

carried

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce, D. Thiele.

MOVED B. Smith:

That the honorary name “W.H. Clark” be referred back to the Administration to be brought back at the same time as the Naming Policy report.

RECONSIDERED ON PAGE 12

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce, D. Thiele.

MOVED B. Smith:

That the name of the former Prime Minister “Pierre Elliott Trudeau” be added to the Names Reserve List. / Planning & Dev.

carried

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce, D. Thiele.

E.2. CORPORATE SERVICES DEPARTMENT

E.2.g. C Marketing Alberta – A Request for Provincial Tourism Funding. Ø

MOVED R. Noce:

That item E.2.g. C be dealt with now.

carried

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce, D. Thiele.

J. Edwards and K. Ashton, Economic Development Edmonton; and D. Schneider, Corporate Services Department (Communications), answered the Committee’s questions.

MOVED R. Noce:

That the Executive Committee recommend to City Council:

That a letter of support to Economic Development Edmonton regarding EDE’s efforts to secure long term, sustained tourism marketing dollars from the Provincial Government.

carried

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce, D. Thiele.

D. ADMINISTRATIVE INQUIRIES AND RESPONSES.

D.2. REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.a. Policy for Honouring Former Mayors of the City of Edmonton (R. Noce). Ø

MOVED R. Noce:

That the October 30, 2000 Planing and Development Department report be postponed until the December 13, 2000 Executive Committee meeting and be dealt with as the first item on the agenda. / Planning & Dev.
Due: Dec. 13, 2000 to be dealt with as 1st item on the agenda.

carried

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce, D. Thiele.

E. REPORTS RELATING TO EXECUTIVE COMMITTEE MATTERS

E.4. PLANNING AND DEVELOPMENT DEPARTMENT

E.4.c. Recommendation from the Names Advisory Committee. Ø

MOVED D. Thiele

That the following motion be reconsidered:

MOVED B. Smith:

That the honorary name “W.H. Clark” be referred back to the Administration to be brought back at the same time as the Naming Policy report.

CARRIED

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce, D. Thiele.

MOVED B. Smith:

That the honorary name “W.H. Clark” be referred back to the Administration to be brought back at the same time as the Naming Policy report.

AMENDMENT MOVED D. Thiele:

That the words “referred back to the Administration to be brought back at the same time as the Naming Policy report” be replaced with the words “adopted and that the Clark family cover the associated costs”.

CARRIED

FOR THE AMENDMENT: B. Smith; A. Bolstad, R. Noce, D. Thiele.

MOTION, AS AMENDED, put:

That the honorary name “W.H. Clark” be adopted and that the Clark family cover the associated costs. / Planning & Dev.

CARRIED

FOR THE MOTION

AS AMENDED: B. Smith; A. Bolstad, R. Noce, D. Thiele.

The Committee recessed at 12:05 p.m.

The Committee reconvened at 1:30 p.m. Councillors B. Anderson, T. Cavanagh, L. Chahley and L. Langley were in attendance.

MOVED R. Noce:

That the Committee meet in private.

CARRIED

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce, D. Thiele.

The Committee met in private at 1:34 p.m.

MOVED R. Noce:

That the Committee meet in public.

CARRIED

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce, D. Thiele.

The Committee met in public at 3:00 p.m. Councillor M. Phair was in attendance.

E. REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.1. OFFICE OF THE CITY MANAGER

E.1.b. C Annexation of Steele Barracks (Namao).

MOVED R. Noce:

That the Executive Committee recommend to City Council:

  1. That the October 24, 2000 Office of the City Manager be dealt with in private and remain confidential, in accordance with the provisions of Sections 15(1), 23(1)(c) and 24(1) of the Freedom of Information and Protection of Privacy Act, S.A., 1994, as amended.
  2. That the recommendations contained in Attachment 3 of the October 24, 2000 Office of the City Manager report be adopted.

carried