Minutes for Executive Committee March 25, 1998 Meeting

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Executive Committee

Meeting Minutes No. 11

March 25, 1998

EXECUTIVE COMMITTEE MEETING NO. 11

Wednesday, March 25, 1998

MEMBERS: / PRESENT:
B. Smith, Chair / B. Smith
B. Mason, Vice-Chair / B. Mason
A. Bolstad / A. Bolstad
M. Phair / M. Phair

ALSO IN ATTENDANCE:
Councillor L. Chahley*

Councillor W. Kinsella*

Councillor R. Noce*

Councillor J. Taylor*

B.E. Thom, Q.C., City Manager

E.L. Britton, Office of the City Clerk.

*Attended part of the meeting.

A.CALL TO ORDER AND RELATED BUSINESS

A.1.CALL TO ORDER

Mayor Smith called the meeting to order at 9:30 a.m.

Councillors L. Chahley and R. Noce were in attendance.

A.2.ADOPTION OF AGENDA

MOVED M. Phair:

That the Executive Committee Agenda (Agenda No. 11) for the March 25, 1998 meeting be adopted with the following changes:

i) Item E.4.c. – Group Homes and Supportive Housing – City of Edmonton Corporate Position – being dealt with at 11:00 a.m.

ii) Item E.5.e. – Change of Time and Date for the April 29, 1998 Executive Committee Meeting - be added to the agenda.

D.2.e.Cosmopolitan Music Society (M. Phair).

That the March 6, 1998 Asset Management and Public Works Department report be postponed to the April 15, 1998 Executive Committee meeting and that this item be made a debatable item to allow action motions to be made in response to the content of the report. / Asset Mgmt. & Public Works
Due: April 15, 1998

CARRIED

FOR THE MOTION:B. Smith; A. Bolstad, B. Mason, M. Phair.

A.3.ADOPTION OF MINUTES

MOVED M. Phair:

That the Minutes of the March 11, 1998 Executive Committee Meeting (No. 10) be adopted.

carried

FOR THE MOTION:B. Smith; A. Bolstad, B. Mason, M. Phair.

B.2.EXEMPTIONS AND VOTE ON ALL OTHER ITEMS

MOVED M. Phair:

That items D.2.b., D.2.c., D.2.d., E.2.c., E.2.d., E.3.a., E.4.c., E.5.a. C, E.5.b. C, E.5.c., and E.5.d. be exempted for debate; and

D.2.REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.a.Video Lottery Terminals (VLTs) (A. Bolstad).

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That the March 5, 1998 Corporate Services Department report be received for information.

RECONSIDERED

D.3.STATUS OF REPORTS

D.3.a.City of Edmonton Lost and Found Policy.

That the revised due date of June 17, 1998 be approved. / Corporate Services
Due: June 17, 1998

E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.2.CORPORATE SERVICES DEPARTMENT

E.2.a.Open Tenders Greater than $500,000 and Request to Hire Consultants where Estimates Exceed $100,000 as at March 9, 1998.

That the March 9, 1998 Corporate Services Department report be received for information. / Corporate Svcs.

E.2.b.Contract/Consultant Report for February 1998.

That the March 9, 1998 Corporate Services Department report be received for information. / Corporate Svcs.

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.a.CNotice of Intention to Designate the Bard Residence and Carriage House located at 10544 – 84 Avenue as a Municipal Historic Resource.

That the Executive Committee recommend to City Council:

1.That the City Clerk be authorized to serve a Notice of Intention to Designate a Municipal Historic Resource (Attachment 1 of the February 27, 1998 Planning and Development Department report) to the owner of the property occupied by the Bard Residence and Carriage House in accordance with Section 22 of the Historical Resources Act.

2.That the General Manager of the Planning and Development Department be appointed to implement matters arising from the issuance of the Notice of Intention to Designate the Bard Residence and Carriage House.

E.4.b.CNotice of Intention to Designate the Arlington Apartments located at 10524 – 100 Avenue as a Municipal Historic Resource.

That the Executive Committee recommend to City Council:

1.That the City Clerk be authorized to serve a Notice of Intention to Designate a Municipal Historic Resource (Attachment 1 of the February 27, 1998 Planning and Development Department report) to the owner of the property occupied by the Arlington Apartments in accordance with Section 22 of the Historical Resources Act.

2.That the General Manager of the Planning and Development Department be appointed to implement matters arising from the issuance of the Notice of Intention to Designate the Arlington Apartments.

E.4.d.Encroachment Agreement between Annie Ong and Leticia Duyot and the City of Edmonton for the Property Located at 12115 – 128 Street NW, Plan No. 4068 HW, Block 3, Lot 32.

That the non-standard Encroachment Agreement with Annie Ong and Leticia Duyot (Attachment 1 of the March 11, 1998 Planning and Development Department report) be approved. / Planning & Dev.
Corporate Svcs.

E.4.e.Freestanding Communications Tower, Wolf Willow Shopping Centre Area, Motions #4 and #5.

That the March 2, 1998 Planning and Development Department report be received for information. / Planning & Dev.

E.4.f.RF1 Designation.

That the March 6, 1998 Planning and Development Department report be received for information. / Planning & Dev.

E.5.OTHER REPORTS

E.5.e.Change of Time and Date for the April 29, 1998 Executive Committee Meeting.

That the April 29, 1998 Executive Committee meeting be rescheduled to April 28, 1998 to start at 9:30 a.m. in Council Chamber. / City Manager
Mayor/Councillors
All GM’s
Due: April 28, 1998

carried

FOR THE MOTION: B. Smith; A. Bolstad, B. Mason, M. Phair.

D.2.REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.a.Video Lottery Terminals (VLTs) (A. Bolstad).

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MOVED B. Mason:

That the motion on exemptions be reconsidered.

CARRIED

FOR THE MOTION:B. Smith; A. Bolstad, B. Mason, M. Phair.

MOVED M. Phair:

That items D.2.b., D.2.c., D.2.d., E.2.c., E.2.d., E.3.a., E.4.c., E.5.a. C, E.5.b. C, E.5.c., and E.5.d. be exempted for debate.

AMENDMENT MOVED B. Mason:

That item D.2.a. be exempted for debate.

CARRIED

FOR THE

AMENDMENT:B. Smith; A. Bolstad, B. Mason, M. Phair.

MOTION ON THE EXEMPTIONS AS AMENDED put:

That items D.2.a., D.2.b., D.2.c., D.2.d., E.2.c., E.2.d., E.3.a., E.4.c., E.5.a. C, E.5.b. C, E.5.c., and E.5.d. be exempted for debate.

CARRIED

FOR THE MOTION

AS AMENDED:B. Smith; A. Bolstad, B. Mason, M. Phair.

D.ADMINISTRATIVE INQUIRIES AND RESPONSES

D.1.ADMINISTRATIVE INQUIRIES

D.1.a.City Centre Airport Lands (R. Noce).

“Further to my Administrative Inquiry made at the March 17, 1998 Council meeting relating to the redistricting of lands at the City Centre Airport, I would be obliged if the Corporate Services Department (Law Branch) would answer the following additional question:
When the citizens of Edmonton voted on the question of airport consolidation in October 1995, certain representations were made by the Edmonton Regional Airports Authority (hereinafter referred to as “ERAA”) to the citizens of Edmonton with respect to the viability and continued operation of the City Centre Airport. Based on ERAA’s representations, the citizens of Edmonton made their decision. If ERAA’s representations are no longer valid in light of its desire to redistrict the City Centre Airport lands, is there a requirement in law, or otherwise, to put the question of airport consolidation once again back on the ballot, so that the citizens of Edmonton may be given an opportunity to rethink their position?” / Corporate Svcs.
Council
Due: May 19, 1998

D.1.b.Crime Prevention in Parkade Structures (B. Mason).

“This inquiry is to the Planning and Development Department regarding crime prevention in parkade structures.
1.What are the results of the crime prevention audits undertaken last year by the Department on the 32 parkade structures?
2.What progress has taken place in implementation of any recommendations?
3.What programs of recognition have been developed with BOMA, DBA and the Police Service?
4.What steps will the Administration take to re-enforce non-complying properties?
5.What amendments to property standard bylaws and land use bylaws are proposed to improve parkade safety?” / Planning & Dev.
Due: May 27, 1998
D.1.c. continued
Planning & Dev.
Due: May 27, 1998

D.2.REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.b.Year 2000 Computer Compliance (W. Kinsella).

E.2.CORPORATE SERVICES DEPARTMENT

E.2.d.City ’97 Savings and Costs Quarterly Status Report.

E.3.HUMAN RESOURCES DEPARTMENT

E.3.a.Status of Management Positions.

E.5.OTHER REPORTS

E.5.c.Recent Changes by the Provincial Government on the Harbouring and Control of Wild and Exotic Animals.

MOVED M. Phair:

That items D.2.b., E.2.d., E.3.a., and E.5.c. be postponed to the April 15, 1998 Executive Committee meeting. / Corporate Svcs.
E.5.c. continued
Human Resources
Police Service
Due: April 15, 1998

carried

FOR THE MOTION: B. Smith; A. Bolstad, B. Mason, M. Phair.

E.2.CORPORATE SERVICES DEPARTMENT

E.2.c.Unauthorized Distribution of Advertising on Hotel Premises.

MOVED A. Bolstad:

That item E.2.c. be dealt with at 3:00 p.m.

LOST

FOR THE MOTION:A. Bolstad.

OPPOSED:B. Smith; B. Mason, M. Phair.

MOVED M. Phair:

That the February 27, 1998 Corporate Services Department report be postponed to the April 15, 1998 Executive Committee meeting to be dealt with at 10:00 a.m. / Corporate Svcs.
Due: April 15, 1998

CARRIED

FOR THE MOTION:B. Smith; A. Bolstad, B. Mason, M. Phair.

B.3.DECISION TO HEAR

E.4.c.CGroup Homes and Supportive Housing – City of Edmonton Corporate Position.

MOVED M. Phair:

That the Committee hear from Helen Krimmer and Brian McNicoll.

CARRIED

FOR THE MOTION:B. Smith; A. Bolstad, B. Mason, M. Phair.

D.2.REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.a.Video Lottery Terminals (VLTs)(A. Bolstad).

D.H. Edey, City Clerk, answered the Committee’s questions.

MOVED M. Phair:

That the March 5, 1998 Corporate Services Department report be received for information and be included as part of the report on the results of the VLTs public hearing. / Corporate Svcs.
Exec. Committee
Due: April 15, 1998

CARRIED

FOR THE MOTION: B. Smith; A. Bolstad, B. Mason, M. Phair.

E.5.OTHER REPORTS

E.5.a.CEdmonton Property Tax Committee – Final Report.

D. Horowitz, O.C., Chair, Edmonton Property Tax Committee; S. White, City Assessor; R. Liteplo, D. Thomson; and E. Leuger; Corporate Services Department answered the Committee’s questions.

MOVED A. Bolstad:

That the Executive Committee recommend to City Council:

1. That the motion made at the February 3, 1998 City Council meeting be amended as follows:

2.b.That the words “be directed to utilize the best information available at the present time in the preparation of a report, to be completed not later than March 15, 1998, on” be replaced with the word “implement”.

6.a.That the word “professional” be replaced with the word “external”.

Members of the Committee requested that the motion be split for voting purposes.

MOTION ON PART 2b put:

CARRIED

FOR THE MOTION:B. Smith; A. Bolstad, B. Mason.

OPPOSED:M. Phair

MOTION ON PART 6a put:

6.a.That the word “professional” be replaced with the word “external”.

CARRIED

FOR THE MOTION:B. Smith; A. Bolstad, M. Phair.

OPPOSED:B. Mason.

AMENDMENT MOVED B. Mason:

That Part 1 of the motion made at the February 3, 1998 City Council meeting be amended as follows:

1.That the words “and that the Administration report back to Executive Committee by mid-May on whether or not the change to the physical condition date will be required” be added after the word “adopted” and that the words “and that Council request the physical condition date be changed from December 31 to November 1, 1998” be deleted.

CARRIED

FOR THE

AMENDMENT: B. Smith; A. Bolstad, B. Mason, M. Phair.

MOTION AS AMENDED put:

That the Executive Committee recommend to City Council:

That Parts 1; 2b) and 6a) be amended as follows:

1.That the words “and that the Administration report back to Executive Committee by mid May on whether or not the change to the physical condition date will be required” be added after the word “adopted” and that the words “and that Council request the physical condition date be changed from December 31 to November 1, 1998” be deleted.

6.a.That the word “professional” be replaced with the word “external”.

CARRIED

FOR THE MOTION

AS AMENDED:B. Smith; A. Bolstad, B. Mason.

OPPOSED:M. Phair.

THE AMENDED MOTION NOW READS:

1.That the Edmonton Property Tax Committee’s 1999 Market Value Assessment Key Dates schedule be adopted and that the Administration report back to Executive Committee by mid May on whether or not the change to the physical condition date will be required.

2.b.That the Administration implement a deferred payment program based on the following features:

6.a.That an external public relations strategy be immediately developed to address the following points:

MOVED B. Smith:

That the Committee recess for five minutes.

CARRIED

FOR THE MOTION:B. Smith; A. Bolstad, B. Mason, M. Phair.

The Committee recessed at 11:12 a.m.

The Committee reconvened at 11:17 a.m.

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.c.CGroup Homes and Supportive Housing – City of Edmonton Corporate Position.

M. Garrett, Planning and Development Department, made a presentation.

H. Krimmer, Executive Director, Handicapped Housing Society and Co-Chair, Edmonton Coalition on Homelessness; and B. McNicoll, Director, Edmonton Integrated Services and Edmonton Chapter of the Alberta Association of Services for Children and Families, made presentations and answered the Committee’s questions.

MOVED M. Phair:

That the Committee recess now and reconvene at 1:30 p.m.

CARRIED

FOR THE MOTION:B. Smith; A. Bolstad, B. Mason, M. Phair.

(Cont’d on page 137)

The Committee recessed at 11:55 a.m.

The Committee reconvened at 1:30 p.m. Councillor B. Mason was absent.
Councillor L. Chahley was in attendance.

E.5.OTHER REPORTS

E.5.d.Edmonton 2004 Celebrations Strategy Document.

J. Edwards, President and CEO; and L. Daniller, Economic Development Edmonton, made a presentation and answered the Committee’s questions.

MOVED M. Phair:

That the Edmonton 2004 Celebrations Strategy Document be referred to the City Manager’s Office for review of the proposed City plan(s) for the 2004 celebration. / City Manager
Due:May 27, 1998

CARRIED

FOR THE MOTION: B. Smith; A. Bolstad, B. Mason, M. Phair.

MOVED M. Phair:

That the Corporate Services Department (Corporate Communications Branch) prepare a letter for the Mayor’s signature, thanking the members of the Committee who participated in the development of the Edmonton 2004 Celebrations Strategy document. The letter should include the action that Council has taken and that we may desire their future involvement. / Corporate Svcs.

CARRIED

FOR THE MOTION:B. Smith; A. Bolstad, B. Mason, M. Phair.

D.1.ADMINISTRATIVE INQUIRIES

D.1.c.Legal Disputes in the Clareview Area. (B. Mason).

“My inquiry is to the City Manager. Recently, the City lost a court judgement to Guaranty Properties over money claimed by Guaranty Properties for Permanent Area Contribution Charges (PACCs) on land in the Clareview Town Centre which was transferred to the City. This dispute has held up the development of the Clareview Town Centre; and, specifically the Clareview District Park for a number of years.
What is the Administration going to do to ensure that key developments, such as town centres and district parks, are not held up for years due to erroneous technical and legal advice?
What plans does the Administration have to ensure an expeditious completion of the Clareview Town Centre; and, specifically, the Clareview District Park? What direction from Council or Executive Committee will be sought before consideration of an appeal of this judgement?
I would like an answer to this inquiry prior to any further action being taken by the Administration on this matter.” / City Manager
Due: May 27, 1998
D.1.c. continued
City Manager
Due: May 27, 1998

D.2.REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.c.Edmonton Regional Airports Authority Proposal to Redevelop City-Owned Land at the City Centre Airport (A. Bolstad).

D.2.d.Edmonton Regional Airport Authority Plans for the International and City Centre Airport (A. Bolstad).

B.E. Thom, Q.C., City Manager; R. Liteplo, General Manager, Corporate Services Department; and M. Garrett, Planning and Development Department answered the Committee’s questions.

MOVED B. Mason:

That items D.2.c. and D.2.d. be made debatable items to allow action motions to be made in response to the content of the reports.

CARRIED

FOR THE MOTION:B. Smith; A. Bolstad, B. Mason, M. Phair.

MOVED B. Smith:

That the following information be requested from the Edmonton Regional Airport Authority (ERAA) on the future of the City Centre Airport:

1.A summary of the ERAA’s initiatives to date, to develop the full potential of the City Centre Airport as a centre of aviation excellence;

2.A summary of future initiatives that are planned by ERAA to develop the full potential of the City Centre Airport as a centre of aviation excellence;

3.ERAA’s opinion on the extent to which this vision can be achieved; and

4.ERAA’s position on whether it continues to support this vision for the City Centre Airport given its efforts to date and given its efforts to attract aviation related businesses to the Edmonton International Airport.

CARRIED

FOR THE MOTION:B. Smith; A. Bolstad, B. Mason, M. Phair.

MOVED B. Mason:

That the matter be postponed to the April 15, 1998 Executive Committee meeting that representatives from the Edmonton Regional Airport Authority and the Edmonton Regional Airport Authority administration can be in attendance and that all Members of Council be invited.

CARRIED

FOR THE MOTION: B. Smith; A. Bolstad, B. Mason, M. Phair.

SUMMARY OF DECISION ON ITEMS D.2.c. and D.2.d.

1.That the following information be requested from the Edmonton Regional Airport Authority (ERAA) on the future of the City Centre Airport:
1.A summary of the ERAA’s initiatives to date, to develop the full potential of the City Centre Airport as a centre of aviation excellence;
2.A summary of future initiatives that are planned by ERAA to develop the full potential of the City Centre Airport as a centre of aviation excellence;
3.ERAA’s opinion on the extent to which this vision can be achieved; and
4.ERAA’s position on whether it continues to support this vision for the City Centre Airport given its efforts to date and given its efforts to attract aviation related businesses to the Edmonton International Airport.
2.That this matter be postponed to the April 15, 1998 Executive Committee meeting that representatives from the Edmonton Regional Airport Authority and the Edmonton Regional Airport Authority administration can be in attendance and that all Members of Council be invited. / Planning & Dev.
Due: April 15, 1998

E.5.b.CFinal Report from the Advisory Committee on Tax Status of Non-Profit Organizations.

L. Chahley, Advisory Committee on Tax Status of Non-Profit Organizations, made a presentation . L. Chahley; B. Henderson and U. Welz, Advisory Committee on Tax Status of Non-Profit Organizations, answered the Committee’s questions.

S. White, City Assessor; and I. Johnson, Corporate Services Department (Law Branch), answered the Committee’s questions.

Mayor Smith vacated the Chair and Vice-Chair Mason presided. Mayor Smith left the meeting.

MOVED M. Phair:

That the Executive Committee recommend to City Council:

1.That the March 9, 1998 Advisory Committee on Tax Status of Non-Profit Organizations report be received for information.

2.That Council adopt the policy of the Advisory Committee on Tax Status of Non-Profit Organizations regarding taxation for non-profit organizations.

3.That Council adopt the criteria for tax forgiveness as outlined in Attachment 2 (of the March 9, 1998 Advisory Committee on Tax Status of Non-Profit Organizations report).