Minutes – DRC Meeting: March 17, 2016; 9:30 am

Present: Anna Badalyan, Chair (C), Adrian Shadaram (E), Ruben Arenas (E), Alfred Gallegos (S), Bryan Ventura (E), Laura Cruz-Atrian (T), Moon Ko (D), Joan Lang (H), Emil Mubarakshin (C), Agyeman Boateng (W), Rebecca Tillberg (W), Maury Pearl (D), Amari Williams (V), Edward Pai (H), Rhea Estoya (H), Cathy Jin (E)

Over the phone: Michelle Fowles (V), Oleg Bespalov (P), Ani Zarpas (V), Rene Marquez (T), Sarah Master (M)

Agenda items:

  1. Agenda, added to the items to the floor section:
  • Basic Skills Grant (Anna)
  1. Review 1/21/2016 minutes (all)
  • Consensus on last meeting’s minutes
  1. ACCJC Site visit (all)
  • Both City and Trade visits seemed positive.
  • Recommendations seemed negotiable and we should look for factual errors.
  • There seemed to be a range of what the committee recommended and how they reported findings to each college.
  • Tried to get them to understand the framework and structure of the District.
  1. ACCJC Annual Report (Maury)
  • Transfers – Stan developed cohorts that included 1st time non-concurrent, new students by first term college. Then he matches the cohort to transfers on Data on Demand.
  • Scorecard takes parent college, Data on Demand takes last college.
  • Maury will send methodology.
  • Rebecca: Asked about Institutional Set Standards for each program.
  • Anna: CTE program that has 10 or more have to have it.
  1. College Effectiveness Reports to IESS Presentations & Calendar (Maury)
  • Trade, Valley, and West have already presented. Next meeting is April 27th. City, East, and Harbor need to report by April 13th. Mission, Pierce, and Southwest were moved from original date. Colleges should have completed template, executive summary, but main focus will be on PowerPoint, which should be 5 to 6 slides.
  • Michelle: Recommends that we should focus on a couple of measures, depending on what the Board is interested in.
  • Ed: We should integrate the report with same measures to be more efficient and identify priorities.
  • Rebecca: Focus on one measure per year.
  1. IEPI Goals (All, Maury)
  • Basic skills or unprepared related. District has two audit goals that will be set by the Budget Committee.
  • Unprepared measure is required and there are four choices. One is the completion rate, three are the remedial progression rates for Math, English, and ESL through the scorecard. The optional additional measure can use any measure, but is completely optional.
  • State deadline is June 15. Maury will send District deadline by the end of this week, or the beginning of next.
  1. MIS resubmission/Scorecard updates (Maury)
  • Homepage of scorecard shows student-counselor ratio now.
  1. 2nd Period 320 FTES Report (Maury)
  • Over-projected 1st report and needed to reconfirm plans for Spring and Summer at each of the colleges. Need 7,000 FTES from summer to meet growth target.
  • Calculations for reassigned time should be more efficient since there are a lot of informal reassignments. Perhaps District could clean up that data and look at cost benefit and how it relates to FTES generation.
  1. Report from the A&R meeting
  • Board rules have changed so that High School students no longer have to prove residency when they register are exempt from fees.
  • If they are High School students, they don’t pay, but if they are non-resident, the state doesn’t pay either so they are not generating FTES.
  • If student can’t afford the cost, the Board waives the fee and the college absorbs the costs.
  • Is there a way that the District could code these students separately so that the college can show how much revenue is being lost due to non-residency and fee waivers?
  1. Basic Skills Grant
  • Anna: We should share reports generated for the grant in a dropbox or some other way.
  • Maury will send up-to-date Duxler placement.
  • Maury will create Basic Skills Data folder and maybe work with Ed to set up a Sharepoint.
  1. District Strategic Plan
  • Step 1 is to do evaluation and have workgroups. Two researchers from each college should be involved in the four goals.
  1. 2015-16 National Postsecondary Student Aid Study (Ed)
  • The District office will help. Send Maury and Moon deadlines for each of the colleges.
  1. Calculation method of % full-time faculty for faculty prioritization process (use current ratio, or what ratio would be if we hired +1 faculty? (Oleg)
  • Currently, need to talk to each dean to see how many full-time faculty there are.
  • Perhaps share the Enrollment Management Report in the future.
  1. Items from the floor (all)
  • Michelle: Were any others invited to attend PeopleSoft meeting about Positive Attendance?
  • Next meeting will be at Harbor.
  1. Meeting adjourned at 12:42