Milton Keynes & District Junior Swimming League
AGM Minutes 2015
Sunday February 1
Botwell Green Sports & Leisure Centre-Library
East Avenue Hayes
11AM
Present:
Colin Jones (Executive Committee) Sally Williamson (Guildford)
Tony Panacides (Executive Committee) Nigel Halford (Flitwick/Executive Committee) Den Collen (Executive Committee) Wayne Patrick (Newport Pagnell/Executive Committee) Flo Barnes ( Ealing/Executive Committee) Trevor Miller ( London Borough of Hounslow)
Apologies:
Keith Staughton (Executive Committee) St Ives SC Hillingdon SC Oxford SC
1. Meeting opened by CJ at 11AM - Welcome to all present.
Information pack with all relevant papers to the meeting provided to attendees.
2. Minutes from AGM February 2 2014
Displayed on the web site since last years meeting – no questions raised since or on the morning of February 1.
3. Executive Report 2014- CJ- No questions raised. Special mention again to Guildford having won the Inter League Final in November – potentially a league first.
4. Matters Arising
None
5. League Composition 2015
Proposed League structure for 2015
Executive not aware of any resignations so:
Division 1- To consist of 18 teams
Division 2- Including new teams from Hemel Hempstead and Epsom there would be once again 18 teams within the division.
6. Competition Dates
No clear desire to change the existing timings – same week numbers to be used
Dates:
2015 2016
June 6 June 4
July 4 July 2
September 12 September 10
7. Treasurers Report/Accounts 2014
Summary prepared by FB-Potentially up to 4 club subscription still due from 2014- FB/CJ to chase-healthy balance across the bank accounts of some £2.9K
8. Club Subscriptions 2015
No change – to remain at £25 per team for 2015. Payments to Hon Treasurer (FB)
One caveat- should costs of staging the Southern League Semi Final eat into the league’s reserves then a suitable increase would need to be made for 2016.
9. Gala Spectator Entry-Programme Charges 2015
Following discussion agreed that the existing levels remain in place however should clubs wish to charge less this would be completely at their discretion
Agreement for 2015: Adults £4 each, Children/OAP FOC
10. Election of Officers/Executive Committee 2015
To the best knowledge of all present no existing committee members looking to stand down – current committee to therefore continue.
In Summary:
Chairman/Secretary Colin Jones
Vice-Chairman Den Collen
Treasurer Flo Barnes
Other Executive Committee Members:
Tony Panacides (Asst Secretary/Website Lead-Admin)
Dave Watts (Asst Treasurer) Keith Staughton Roger Barton Nigel Halford Wayne Patrick
11. Rule Changes- Age On Day
CJ- National League Committee keen that all the competing leagues adopt a consistent approach however recognizing that each as an independent body would be free to choose how it wished to proceed.
Following a short discussion agreed to move age on day to 31 December – accepted that if league did not change for 2015 then it would simply reappear as an agenda point for 2016 and so on.
12. Organization/Draw Round 1 2015
Following the draw results to be communicated out to club contact lists and displayed on the web site- potential hosts and arrangements for round 1 to be confirmed as soon as is practically possible.
13. AOB
-National League Committee Meeting 2014
CJ/FB attended meeting in late November key points noted:
Finance- 2015 should see an improvement in the finances, additional sponsorship arrangements in place.
Inter League Final- Expect increased promotion/publicity of the event- Swimming Times in January 2015 would include several pages of coverage.
Corby - Arrangement reached for the Inter League Final to be staged at Corby for the next five years.
Web Site-National League now has a new web site up and running- content would not be excessive and updates might not be that regular.
-Southern Inter League Semi Final October 2015
Luton booked to stage Semi Final in early October –
Committee members to remain in touch over the various activities required prior to the event taking place.
-Officials
Discussion surrounding minimum requirements, some galas clearly taking place with more volunteers available than maybe required- agreed to review current guidelines.
AGM 2016 Provisional Date Sunday February 7 Venue TBC
Meeting Closed 12.15AM