Membership Commission
November 5, 2009
Fall Teleconference
· Introduce Members & Guests
*Sarah Nosal, Joe Caruana, Marianne LaBarbera, Mark Krotowski, Vito Grasso, Mark Josefski, Victor Sta Ana, Donna Denley
-Excused: Walter Wahl
*reviewed teleconferene procedures – encourage each person to say something on each subject or pass
· Submit for Approval Minutes of August Summer Cluster Meeting
Motion JC
2nd
*approved
· Review Membership Reports Received – thank you Donna
o August New Members, Chapter Reinstatements, Necrology, Dropped, COD registry
o October New Members reports by chapter
o October 2009 Demographics
*Contact info each month re: new members -- Do we want to do outreach? Type of outreach?
-decided on sending simple letter from NYSAFP membership commission,
-will invite to join facebook, introduce website
-and make county chapters aware of new NYSAFP members in there are.
*Donna will forward reports to entire membership commission to see what kind of information we are getting from National
· Congress of Delegates/Town Hall –
o Review recommendations from Summer Cluster
§ COD 2010 (Saturday, June 19th and Sunday, June 20th, 2010)
· Marianne LaBarbera agrees to act as Moderator for 2010 Town Hall.
§ SCHEDULE
· SATURDAY, June 19th, 2010
o 7AM - Breakfast with New Member Orientation
o 8AM - Opening
o 9-10:30AM & 10:20-12PM - Reference Committees
o 12:15-1:15PM - Lunch
o 1:20-3:30PM - Town Hall
o 3:45PM – Elections
§ Vote count while guests are speaking
o 7PM - Cocktails
o 8PM - Dinner
§ Town Hall Topics
· National Healthcare
· Healthcare Reform
o Where are we today and where are we going? Will it be moot next year? Tailor to needs of the moment.
o Representatives, AAFP Kevin Burke, Legislature, Mike McMann, Democrat (ML to ask) Staten Island Brooklyn, Gillibrand, Always an AAFP representative is present, speaker form business community (ex: Chamber of Commerce)
· Electronic Health Records
o Monies available? How do we get it? Compliance?
o Planning for COD/Town Hall Discussion
*Reviewed - anything else we need to organize at this point?
Phil Kaplan really takes charge of this; Mark Josefski will review with him where he wants to go -- National Healthcare and healthcare reform
-Reps talk about plans, model, impact
-Further suggestions? Will share list of possible recommended speakers
-Marianne LaBarbera to coordinate as town hall moderator
· UPDATEs on OLD BUSINESS
o Membership for Sophie B. Davis Students – decision by national
Accepted as Medical Students trial project; accepted as members
*reviewed question of how medical students would be payed for in this trial project as normally state pays for students but if they are enrolled in bulk as a full class regardless of interest may be significant dues expense for NYSAFP
o WEBSITE
§ Donna to update on proposals from various companies
§ Hassle Factor link not added
§ Where is updated membership packet?
Staff function to monitor site and keep it up to date
Time items to come down automatically
How to ‘staff’ the process of monitoring
Budget? Some, but quotes are far in excess
*various proposals all quite expensive, will consider staying with same vendor with proposed updates/overhaul, feels he needs more direction of what and where
-webinar requested to make specific recommendations and changes at time of discussion as vendor has failed to live up to requests/expectations in the past
o Mission Statement
New statement approved at summer board meeting
*need to get new mission statement to website
-“The NYSAFP strives to improve the health of patients, families and communities by serving members of the Academy through education and advocacy.”
· NEW BUSINESS
*Vito provided an update on uninterrupted round of meetings re: flu epidemics; supply and distribution, Sending a lot of advisories, Moving target
-Google flu trends; step ahead of CDC statistics
*Joe expressed commission interest in what membership benefits/support can the academy be getting, still have relationship with Enterprise would like to expand support – particularly for website given costs for updates
*Reviewed plans for Regional Family Medicine conference and Board / (Commission?) meetings to be in conjunction next year
*Phil Kaplan: outstanding job to be available for meetings, also interested in providing flu updates, can we create this section on the site
Motion to adjourn: JC
ACTION ITEMS – MEMBERSHIP COMMISSION – November 2009
COD / Finalize agenda/the day with Speaker/Vice-Speaker / Mark Josefski & Marianne LaBarbera
Website / Follow up with Rocco re – his proposal for overhaul/updates / Donna Denley & Sarah Nosal via webinar
Mission Statement / Update the website with new statement / Request of Rocco
New Benefits / Seek out support from non-pharma resources to help sponsor website (ex: uptodate, emedicine, etc), place links on site / Joe Caruana