REQUEST FOR BID ON LEGAL ADVERTISING
The City of Madison, Mississippi, is accepting bids for legal advertising. In order to assist the City in evaluating the bids in the context of the relevant factors set forth in MISS. CODE ANN. § 13-3-31, and other pertinent statutes, all bidders are required to furnish the following information as part of their bid package:
(a)Name of newspaper;
(b)Address of principal public business office of newspaper;
(c)Certification as to the date the newspaper was established, the period of continuous publication, the intervals of publication, and policy of the paper with respect to consecutive numbering and inclusion of publication date on individual issues, pursuant to MISS. CODE ANN. § 13-3-31 (1)(d);
(d)Certification that the newspaper (1) is formed on printed sheets, (2) is originated and published for the dissemination of current news and intelligence of varied, broad and general public interest, announcements and notices, opinions as editorials on a regular or irregular basis, and advertising and miscellaneous reading matters; and (3) is not designed primarily for free circulation or circulation at nominal rates;
(e)Certification that the newspaper is not published, sponsored by, directly supported financially by, or published to further the interest of, or directed to, or has a circulation restricted in whole or in part to any particular sect, denomination, labor or fraternal organization or other special group or class of citizens;
(f)Certification that the newspaper does not primarily contain information of a specialized nature rather than information of varied, broad and general interest to the general public;
(g)Certification that the newspaper is not directed to any particular geographical portion of the City Of Madison, rather than the City as a whole;
(h)Certification that the newspaper is not published primarily for advertising purposes and has not contained more than 75% advertising in more than one-half of its issues during the twelve month period prior to the bids, excluding separate advertising supplements inserted into but separately identifiable from any regular issue or issues;
(i)Average weekly paid circulation figures to bonafide paying subscribers within the City of Madison for one year prior to bid date [NOTE: PROVIDE ONLY INFORMATION PERTAINING TO SUBSCRIBERS WITHIN THE CITY OF MADISON, NOT ADJOINING OR SURROUNDING AREAS. ATTEMPTS TO INCLUDE SUBSCRIBERS OUTSIDE THE CORPORATE LIMITS MAY RESULT IN DISQUALIFICATION OF BIDS];
(j)Price per word (typeset), first publication;
(k)Price per word (typeset), subsequent publications;
(l)Price per proof of publication;
(m)Price per parcel per insertion for tax sales;
(n)Price per column inch, 1.25 inches in width
(o)Day of publication within the week and deadline for submission of advertising; and
(p)Copy of most recent U.S. Postal Service “Statement of Ownership, Management and Circulation,” or equivalent information.
Bidders must also furnish copies of the four most recent issues of their newspapers prior to the bid date.
Bids will be considered on the basis of all factors required by law, including but not limited to information requested above.
The City reserves the right to require verification of any or all information submitted by any or all bidders. Failure to provide verification may result in disqualification of the bids.
Bids must be submitted to the City Clerk of the City of Madison at City Hall in Madison, Mississippi, prior to 10:00 a.m. on the 22nd December, 2016, at which time and place the bids will be opened and those sections of the respective bids pertaining to cost will be read aloud. All bid documents will be available to all bidders for inspection.
The City reserves the right to reject any and all bids submitted.