MEGT Position Description RMS/ Administration Officer

MEGT Position Description RMS/ Administration Officer

Objectives of the Division:

MEGT’s Recruitment and Management Services (RMS):

• assists in the development of a highly skilled nation by providing employment and training to apprentices and trainees
• sources employment opportunities for the benefit of the community and individuals, including disadvantaged groups
• assists governments in the implementation of programs developed and funded by them
• provides host employers with quality apprentices and trainees to support their business
• provides a place of employment that is positive, rewarding, goal oriented and that recognises the achievements of both the individual and of the team.

Objectives of the Position:

This is a key role within the Recruitment and Management Services Division. Prompt and accurate payment of the apprentices and trainees and other candidates employed by the Recruitment and Management Services Division is essential to the operation of the division. The primary focus of the role is to assist the National Payroll Manager and to ensure that the payment of the apprentices, trainees and other candidates employed by the RMS Division in accordance with the relevant employment conditions whether awards, EBA or other legislative requirements is accurate and on time. In addition, the role requires that all other employment benefits and requirements including superannuation and any other employment benefits are paid in accordance with legislative requirements.

Relationships:

This role reports directly to the National Payroll Manager.

Working closely with internal staff members nationally, including the Finance Division and external clients e.g. host employers, apprentices and trainees.

Dimension:

Division: RMS – Recruitment & Management Services

Agreed outcomes: as per Key Performance Indicators

Selection Criteria:

• good communication and interpersonal skills with the ability to work effectively & cooperatively as a member of a diverse team
• good attention to detail with an analytical approach
• proven payroll experience with a good understanding of payroll legislation and processes
• good organisational and time management skills
• ability to deal with sensitive information in a mature and confidential manner.

Qualifications, Skills and Attributes:

good customer service skills, demonstrating a mature professional approach with the ability to main strict confidentiality and passion for continuous improvement and learning

excellent problem solving and analytical skills

computer literate and experienced with the Microsoft suite

• Creating Reports – extracting and analysing data – excel
• Preparation of power point presentations

high-quality communication and interpersonal skills

accurate and efficient data entry skills with excellent attention to detail

ability to organise and prioritise with excellent time management skills

ability to work efficiently and effectively in a team environment and receptive to change

self-motivated, methodical and well presented with a professional, confident and friendly manner

mature approach with tact and diplomacy when interacting with external and internal stakeholders

Duties and Responsibilities:

• handle basic operational issues with trainees and refer to appropriate RMS staff as necessary
• handle all telephone enquires
• maintain the Group Training Database and enter appraisals
• work with Payroll staff in Melbourne regarding time sheets, absenteeism and other issues as they arise
• prepare the weekly report in conjunction with RMS staff
• manage the Stationery Order
• organise for Hearing Tests, medicals and Police checks where necessary for new trainees and apprentices
• liaise with State Training Authorities.
• prepare letters and reports as required
• manage Host Employer and Trainee files
• organise Concession cards for trainees & apprentices
• organise trainee interviews and conduct reference checks
• assist the manager with the management of invoices and aged debtors
• assist staff with the organization of Graduations
• monitor PPE provision for each trainee and apprentice
• liaise with RTO’s for enrolment of trainees and apprentices and to receive regular progress reports
• assist RMS staff with marketing campaigns
• provide a central point of contact for all RMS activities
• other duties as required.

(Note:The incumbent can expect to be allocated duties not specifically mentioned in this document, but within the capacity, qualifications and experience normally expected from persons occupying positions at this level.)

Health, Safety and Environment (HSE) Responsibilities:

All staff are required to take reasonable care for their own health and safety and that of other personnel who may be affected by their conduct.

All Managers and Supervisors will require further statements re their responsibilities for direct reports.

Police Check:
This position is required to undertake aNational Police Check and any State/Territory Working with Children Check (where applicable). The National Police Check must be renewed every 2 years from the date of the initial check as a minimum.

Diversity:

MEGT is committed to welcoming and maintaining a diverse workforce, which will help us attract and retain a team of talented people to better serve our clients and improve business results.

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