Minutes No:180313/2907/023-5

meeting in absentia - review of the bids during the qualification and evaluation phases and summing up of the open non-electronic Request For Proposals for the right to enter into a service contract for control of construction and installation works of "Western" cargo terminal of "Akkuyu" NPP in accordance with the Supervision Guideline over the construction of nuclear power stations No. 30024 of the Republic of Turkey.

Ankara «24» April, 2018

Open one-step request for proposals is performed according to the Unified industry procurement standard (Procurement Policy) of State Atomic Energy Corporation “Rosatom”approved by the decision of the Board of Directors of State Corporation “Rosatom” in the version specified in the RFP documentation.

Procurement information:

Customer / Organizer:AKKUYU NÜKLEER ANONİM ŞİRKETİ

Location:The Republic of Turkey, ANKARA, Mustafa Kemal Mahallesi 2159 Sokak No:14, Çankaya.

Subject matter of the Contract: control of construction and installation works of "Western" cargo terminal of "Akkuyu" NPP in accordance with the Supervision Guideline over the construction of nuclear power stations No. 30024 of the Republic of Turkey.

Composition and scope of works:Volume 2 of the procurement documentation includes all necessary information.

Term of works:starting from the date of the contract signing up to the 30th of January 2019. Services should be provided in stages according to the schedule.

Initial (maximum) price of the Contract:

including VAT18% in Turkey - 1 009 336,60 with VAT 18% (One million nine thousand three hundred thirty six and 60/100) Turkish Lira

excluding VAT 18% in Turkey - 855 370,00 (Eight hundred fifty five thousand three hundred seventy and 00/100) Turkish Lira, without VAT18% in the Republic of Turkey, Turkish Lira.

RFP notice and its documentationwere postedon March 13, 2018:

-onthe official procurement site of the nuclear industry of the State Corporation Rosatom procurement No: 80313/2907/023.

-on Customer’s official site in the information and telecommunication network “Internet” at the address

The meeting of the Procurement Commission is held at 16-00 (Ankara time) on April 24, 2018 at address: The Republic of Turkey, ANKARA, Mustafa Kemal Mahallesi 2159 Sokak No:14, Çankaya.

4 of 7 members of Commission attend the meeting. The quorum is available.

Deputy head of Procurement commission
S.A. Kudinov
Members of Procurement commission
O.P. Menar
I.A. Smirnov
Secretary of Procurement committeewith voting rights
R.A. Zyatkov
  1. According to the Minutes No: 180313/2907/023-1, 26.03.2018 of Opening ofthe envelopes with bid applications, by the deadline of the submission of applications for participation in the RFP, 13:30 (Ankara time) onMarch 26, 2018, there were submitted 4 (four) envelopes from 3 (three) companies for participation in the RFP.

№ / Company name, tax number, legal and actual addresses / Information about the applications for participation
in the request for proposals
1 / TürkLoyduUygunlukDeğerlendirmeHizmetleri A.Ş.
Tax number: 8790666405
Legal and actual addresses: EvliyaÇelebiMh. Tersaneler Cd. No: 26/1 34944 Tuzla - İstanbul - Türkiye / Subject matter of the Contract:control of construction and installation works of "Western" cargo terminal of "Akkuyu" NPP in accordance with the Supervision Guideline over the construction of nuclear power stations No. 30024 of the Republic of Turkey.
Contract price: 855000,00 (Eight hundred and fifty-five thousand and 00/100) TRY including VAT 18% in the Republic of Turkey
Date and time of receiving the application:the 26thof March 2018, 11:50 (Ankara time)
2 / 3H NücleerEnergiSantaraliYapiDenetemi LTD. STI.
Tax number: 061019 2212
Legal and actual addresses: AdnanKahveciMah. Yavuz Sultan SelimBulvariPerlavista AVM. A Blok Kat: 8 d:67 Beylikduzu/Istanbul / Subject matter of the Contract:control of construction and installation works of "Western" cargo terminal of "Akkuyu" NPP in accordance with the Supervision Guideline over the construction of nuclear power stations No. 30024 of the Republic of Turkey.
Contract price: 708000,00 (Seven hundred eight thousand and 00/100) TRY including VAT 18% in the Republic of Turkey
Date and time of receipt of the application: the 26thof March 2018, 13:05 (Ankara time)
3 / DOLSAR Engineering Inc. Co
НН: 3100607433
Legal and actual addresses: KennedyCaddesiNo: 43, Kavaklıdere, Çankaya, 06660 Ankara, Turkey / Subject matter of the Contract:control of construction and installation works of "Western" cargo terminal of "Akkuyu" NPP in accordance with the Supervision Guideline over the construction of nuclear power stations No. 30024 of the Republic of Turkey.
Contract price:637200,00 (Six hundred thirty seven thousand two hundred)
Date and time of receiving the application:the 26thof March 2018, 13:20 (Ankara time)
  1. Following the Minutes 180313/2907/023-2dated 06.04.2018 and basing on the Explanatory Note from the Initiator w/o No, dated 04April 2018 there were sent additional requests about providing the missing and / or submitted not in full documents to participants of the RFP:

-TürkLoyduUygunlukDeğerlendirmeHizmetleri A.Ş.,

-3H NücleerEnergiSantaraliYapiDenetemi LTD. STI.,

-DOLSAR Engineering Inc. Co.

  1. According to the Minutes 180313/2907/023-3dated 13.04.2018 on review of the bids during the qualification phase and basing on the Explanatory Note from the Initiator w/o No, dated 16April 2018, the Procurement Commissionhastakenthefollowingdecisions:
  2. To refuse to further participation to the following RFP participant, who submitted its bid:

-DOLSAR Engineering Inc. Co

3.2.To let further partaking in the open RFP the following participants, who meet the requirements of the open request for proposal’s documentation and submitted their bids meeting the requirements of the open request for proposal’s documentation:

- TürkLoyduUygunlukDeğerlendirmeHizmetleri A.Ş.,

- 3H NücleerEnergiSantaraliYapiDenetemi LTD. STI.

3.3. To carry out absentee rebidding procedure among the participants, admitted to participation in the RFP namely:TürkLoyduUygunlukDeğerlendirmeHizmetleri A.Ş. and 3HNücleerEnergiSantaraliYapiDenetemi LTD. STI.

3.4.To extend the evaluation stage of consideration of bids of the open RFP until 27.04.2018.

  1. According to the Minutes No: 180313/2907/023-4 dated 20.04.2018 of the absentee rebidding procedure of the open non-electronic RFP the following bids were submitted by participants of the RFP:

№ / Company name, tax number, legal and actual addresses / Information about the applications for participation
in the request for proposals
1 / 3H NücleerEnergiSantaraliYapiDenetemi LTD. STI.
Tax number: 061019 2212
Legal and actual addresses: AdnanKahveciMah. Yavuz Sultan SelimBulvariPerlavista AVM. A Blok Kat: 8 d:67 Beylikduzu/Istanbul / Contract price:590 000,00 (Five hundred ninety thousand and 00/100) TRY including VAT 18% in the Republic of Turkey
Date and time of receipt of the application: the 18thof April 2018, 13:50 (Ankara time)
2 / TürkLoyduUygunlukDeğerlendirmeHizmetleri A.Ş.
Tax number: 8790666405
Legal and actual addresses: EvliyaÇelebiMh. Tersaneler Cd. No: 26/1 34944 Tuzla - İstanbul - Türkiye / Contract price: 566400,00 (Five hundred sixty six thousand four hundred and 00/100) TRY including VAT 18% in the Republic of Turkey
Date and time of receiving the application:the 19thof April 2018, 15:37 (Ankara time)
  1. According to the section 4 " CRITERIA AND METHOD OF EVALUATION OF REQUESTS FOR PARTICIPATION IN THE PROCUREMENT " of documentation on open RFP without qualification selection in non-electronic form for the right of conclusion of the contract for the provision of servicesfor control of construction and installation works of "Western" cargo terminal of "Akkuyu" NPP in accordance with the Supervision Guideline over the construction of nuclear power stations No. 30024 of the Republic of Turkey, the number of points awarded by the Procurement Commission for each bid are as follows:

Name of criterion/sub-criterion (value of criterion/sub-criterion) / RFP participant / scores awarded to bids of RFP participants with consideration of value (weight) of criterion
3H NücleerEnergiSantaraliYapiDenetemi LTD. STI. / TürkLoyduUygunlukDeğerlendirmeHizmetleri A.Ş.
Contract price (significance of a criterion Ci – 90%) / 86,40 / 90,00
Qualification of a participant of the procurement (significance of a criterion Qi – 10%), including:
experience (significance of a criterion Ei – 100%) / 0 / 0
Rating (finalscore) / 86,40 / 90,00
Voting results:
FOR / unanimously
AGAINST / 0
ABSTAIN / 0
  1. Based on the results of the evaluation and comparison of the proposals of the bidders, each proposal, based on the calculated points, assigned the following places (the proposal, which is estimated to be thehighest number of scores, assigned the first place):

Place / Companyname
1 / TürkLoyduUygunlukDeğerlendirmeHizmetleri A.Ş
2 / 3H NücleerEnergiSantaraliYapiDenetemi LTD. STI.
Voting results:
FOR / unanimously
AGAINST / 0
ABSTAIN / 0
  1. According to the results of evaluation and comparison of applications for participation in the open request for proposals, the procurement Commission decided to recognize the winner of the RFP in non-electronic form without qualification for the right to conclude a contract for the provision of services for control of construction and installation works of "Western" cargo terminal of "Akkuyu" NPP in accordance with the Supervision Guideline over the construction of nuclear power stations No. 30024 of the Republic of Turkey the company TürkLoyduUygunlukDeğerlendirmeHizmetleri A. Ş (tax number:8790666405) with a contract price of 566400,00 (Five hundred sixty-six thousand four hundred and 00/100) Turkish Lira, including VAT TR 18% in accordance with the application number E/00516/AA/IA 16.03.2018 and bid suggested to the absentia re-bidding no. E/00661/HM/IA 18.04.2018.

Voting results:
FOR / unanimously
AGAINST / 0
ABSTAIN / 0

8. To post the Minutes on the official website of the Customer on the website on procurement of nuclear industry of Rosatom state Corporation

Voting results:
FOR / unanimously
AGAINST / 0
ABSTAIN / 0

Procurement Commission:

AmemberoftheProcurementCommission, signatory to this Protocol, wereguided by totheIndustryRegulationsonProcurementCommissionapprovedbytheadministrativedocumentsofRosatomStateCorporation:

  • Confirmsthathasnorelationsofaffiliationnaturewiththetenderer, theissueofwhichraisedforconsiderationoftheProcurementCommission;
  • Confirmsobjectivityofdecisionstaken;
  • StatesabsenceofpersonalinterestintheoutcomeoftheRFP;
  • Assumes the responsibilities not to:

AllowduringtheRFPprovisionofanydataontenderers’ bids, progressoftheRFPanddecisionstaken, withtheexceptionofpublicavailabledata, toanypersonsexceptforsupervisoryauthorities, Customer’smanagement, RosatomStateCorporationandcasesexpresslyprovidedbythelawsoftheRussianFederation, procurement organizational and administrative documents, RFP notification and documentation;

Coordinateactivitiesofthetenderersotherwisethanthat provides for thelawsoftheRussianFederation, UIPS and the RFP terms;

Negotiatewiththetenderersexceptforcasesexpresslyprovidedfor bytheRFPterms.

Signatures

S.A.Kudinov
Oleg P. Menar
Ilya A. Smirnov
Roman A. Zyatkov

TRANSLATION from Russian into English of the MinutesNo:180313/2907/023-3, 13.04.2018

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