JOB DESCRIPTION

Post Title:Apprentice Business Administration

Post Reference:TVCA 136

Grade:Apprentice

Duration:12 months

Responsible to:Governance & Scrutiny Manager

Job Purpose

To provide administrative support to the Governance and Office Management Team. To assist the Governance and Office Management Team to provide an efficient and effective administration/finance/reception service to the Tees Valley Combined Authority.

Duties & Responsibilities

  1. Undertaking a range of Administration duties including:

  • Printing documents & publications
  • Photocopying, scanning & faxing
  • Receipt, distribution, collection and dispatch of mail
  • Cheque and petty cash handling
  • Raising invoice requisitions
  • Diary management
  • Booking meeting/conference rooms
  • Maintaining inventory
  • Booking travel
  • Dealing with telephone/email enquiries
/
  • Ordering supplies, services and works
  • Filing & information management
  • Scanning and indexing
  • Typing
  • Reception duties and customer/visitor care
  • Basic health & safety
  • Basic premises administration
  • Administrative support for meetings
  • Taking minutes of meetings

  1. Maintaining attendance at both work and college to enable satisfactory completion of qualifications.
  2. Using Information Technology which includes Microsoft Office and in house systems.
  3. Making a positive contribution to the design, implementation and maintenance of office systems and procedures.
  4. To shadow colleagues as directed.
  5. To establish effective working relationships with other departments and external agencies as appropriate.
  6. Work flexibly and undertake such other duties and responsibilities commensurate with the grading and nature of the post.
  7. Ensure compliance with Corporate Governance procedures, procurement regulations and the Data Protection Act.
  1. To take reasonable care of your own health & safety and co-operate with management, so far as is necessary, to enable compliance with the authorities health and safety rules and legislative requirements.

PERSON SPECIFICATION

Post Title:Apprentice Business Administration
Qualifications and Experience
Criteria / Essential / Desirable / Method of Assessment
Qualifications / GCSE Grade C or above in English & Maths (or equivalent) / Application
Education / Willing to work towards an NVQ Level 2 and NVQ Level 3 in Business Administration. / Application
Experience / Working as part of a team (this could be in a sporting, educational, work or social setting) / Office experience e.g. record keeping, filing, use of standard office equipment e.g. photocopier etc. / Application and Interview
Skills/Knowledge / Able to use Microsoft Office e.g. Word and Excel
Legible handwriting
Be articulate and able to converse confidently in a pleasant and professional manner
The ability to communicate both orally and in writing
Be numerate and have the ability to copy/transfer information accurately
Have the ability to understand and apply regulations and written instructions / Application and Interview
Personal Attributes / Flexible approach to work
The ability to solve problems logically
High personal standards and self-discipline in working to tight deadlines
The ability to work as an effective member of a team
Self-motivated / Application and Interview
Presentation / Smart appearance