MECTA Team Meeting Minutes

MECTA Team Meeting Minutes

April 15, 2009

5:30 p.m. – 7:00 p.m.

UNUM

Draftee Discussion

§  Discussed staying with same rules from last season, getting website updated. Shannon provided a draft copy of the rules to be posted.

§  Unattached runners can have records, will be kept separate from corporate records

§  Discussed rules around ex-employees and spouses running for teams – is allowed under MECTA rules but individual teams can make rules that are more restrictive if they wish

§  Discussed team mergers – only div II and div III teams can merge

§  Shannon will verify – need at least 4 people to be considered a team?

Motion: Cheryl motioned and Sean seconded to continue draftees/ unattached rules from last season.

5 - yes

1 - abstained

1 - against

Motion: Cheryl motioned and Sean seconded to allow unattached runners to form relays

Unanimous – yes

§  MECTA records - John Maley to validate records, all captains asked to get updates to John by the end of the month

§  Board Positions - Discussed need to potentially replace Eric Knutson as VP since Port Resources has indicated they may no longer have a team

o  Secretary position remains open, captains asked to check with their team for any candidates

§  Meet locations and dates – dates are set, locations appear to be set with Westbrook and SP

o  Cheryl to verify 1st meet locations with Bath/ Brunswick by end of April

§  Team Dues – please pay by end of April rather than wait till first meet. Dues can be mailed to Mike Martin at Unum

§  Discussed financial situation – given economic situation no increases suggested for team fees in 2009, will discuss at end of season for any potential future increases. Money was also lost last season based on small number of draftees; hope to increase that this year. Projected shortfall in budget of approximately $1900, current balance of approximately $8000 in checking account.

o  Scott suggested that he may be able to provide some volunteers for the meets at Westbrook, will work with Tom Blake

o  Shannon brought up Tom Blake proposal to drop 2 of the paid positions – a 2nd clerk and runner, to save money – about $225 for season

Motion: Cheryl motioned and Sean seconded to eliminate paid positions for 2nd clerk and runner at all meets. To be replaced by volunteers if possible

Unanimous – yes

§  Marketing – Matt Brown discussed continuing allowing Ameriprise to have a table at some of the meets as a marketing opportunity as has been done in the past several seasons. He will provide an agreement for Mike to sign as treasurer.

o  Sean Keogh discussed contacting other companies for marketing opportunities, potential to raise funds. He was part of a committee in the past, will investigate who was on committee, ways to formally go after endorsements

§  Indoor meet - John Maley discussed concerns with continuing indoor meets if they do not make enough money to cover costs. Will be discussed further at end of outdoor season.

Meeting adjourned at 7:00

Next meeting: May 20th, 5:30 UNUM