CHANGE TO APPOINTMENT FOR EXISTING EXTERNAL EXAMINERS
GUIDELINES FOR COMPLETION
- This form should be completed by the Programme Leader and the Head of School, when the duties of a current External Examiner require to be changed. To propose the appointment of a new External Examiner, please complete Form EE1.
- External Examiners should continue to meet the criteria set out in the person specification outlined in the External Examiner Policy.
- All relevant sections should be completed and a rationale for the requested change must be provided.
SECTION A – CURRENT EXTERNAL EXAMINER DETAILS
Full Name and Title: / Click here to enter text.
Current Job Title: / Click here to enter text.
Institution/Employer: / Click here to enter text.
Correspondence Address: / Click here to enter text.
Telephone Number: / Click here to enter text.
Email Address: / Click here to enter text.
SECTION B –EXTERNAL EXAMINER’S CURRENT REMIT
School: / Click here to enter text. /
Programme/Course(s): / Click here to enter text. /
Level of Award: / Undergraduate / ☐ / Postgraduate Taught / ☐
SECTION C – TYPE OF CHANGE PROPOSED
Extension to Period of Tenure (if yes, please complete Section D) / Yes / ☐ / No / ☐
Extension of Remit (if yes, please complete Section E) / Yes / ☐ / No / ☐
SECTION D – EXTENSION TO PERIOD OF TENURE
(please note the maximum period of tenure for an External Examiner is 4 years + 1 year normally October – September)
Current Period of Tenure:
From: / 1 October 20XX / To / 31 September 20XX
Please provide the rationale for this request:
Examples may include: changes in roles and responsibilities of programme staff so that extending the period provides continuity; there are few academic staff with sufficient subject knowledge available within the UK and it is therefore difficult to make an appointment while avoiding reciprocal arrangements and more time is needed to recruit a new examiner; more than one External Examiner appointment is ending and the School wishes to avoid appointing two new examiners for the same period. An extension to one appointment would provide continuity and an induction for the new examiner; the programme is being discontinued and extending the external examiner’s appointment would cover the teaching out period.
Click here to enter text. /
Please confirm that the External Examiner has been contacted and has indicated their willingness to extend their tenure for a further year: / YES / ☐ / NO / ☐
SECTION E –PROPOSED EXTENSION OF REMIT
Proposed Programme/Course(s): / Click here to enter text. /
Level of Award: / Undergraduate / ☐ / Postgraduate Taught / ☐
Proposed date of implementation: / Click here to enter text. /
Please provide the rationale for this request:
Click here to enter text. /
Will the External Examiner fee change as a result of the above change? / YES / ☐ / NO / ☐
If YES, please explain / Click here to enter text. /
Please confirm that the External Examiner has been contacted and has indicated their willingness to extend this extension to their remit: / YES / ☐ / NO / ☐
Please confirm that the External Examiner has been notified that they will be expected to provide a separate annual report for each programme that they are acting as External Examiner: / YES / ☐ / NO / ☐
SECTION F - SIGNATURES
Electronic (typed) signatures are preferred.
Programme Leader
Name: / Click here to enter text.
Date: / Click here to enter text.
Approval by Convenor of Board of Studies(to be completed by the Convenor)
Name: / Click here to enter text.
Position: (if not Head of School) / Click here to enter text.
Date: / Click here to enter text.
Joint Board Approval (where appropriate) - Endorsed on behalf of the Joint Board
Name: / Click here to enter text.
Position: / Click here to enter text.
Date: / Click here to enter text.
Approval by Undergraduate and Postgraduate Committee*
Name: / Click here to enter text.
Position: / Click here to enter text.
Date: / Click here to enter text.
Approval by Academic Council*
Name: / Click here to enter text.
Position: / Click here to enter text.
Date: / Click here to enter text.
* May be signed by the Secretary following approval at the meeting.
1FORM EE1
November 2017