Work Instruction
Functional Area: General Ledger / Mass Reversal of Accounting Documents
Purpose
Use this procedure to reverse a series of accounting transactions that occurred within the current/open period/month.
Trigger
Perform this procedure when a request is made to reverse a sequential series of accounting documents.
Prerequisites
None
Menu Path
Use the following menu path to begin this transaction:
  • Select Accounting Financial Accounting General Ledger Document Reverse Mass Reversal to go to the Mass Reversal of Documents: Initial Screen.
Transaction Code
F.80
Helpful Hints
  • The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).
  • On certain screens you may have to scroll to view some data entry fields.
  • The documents must have occurred in the current/open period/month.
  • SAP uses the posting date of the original transactions as the dates of the reversals.
Use this transaction with care.
After completing this transaction, be sure to complete the transactions that should have originally occurred, if applicable.
Work Instruction
Functional Area: General Ledger / Mass Reversal of Accounting Documents
Procedure
1. / Start the transaction using the menu path or transaction code.
/ Narrow all searches as much as possible using specific selection criteria when known. Use the From field for a single search, both the From and To fields for a range, and the arrow to the right of each row for a combination of single entries and ranges. If no selection criteria is specified, the system will conduct a lengthy search that may yield large volumes of unnecessary data.
Start Organizational Process - SAP NetWeaver Portal - Windows Internet Explorer

2. / As required, complete/review the following fields:
Field / R/O/C / Description
Company Code / Required / Organizational unit within Financial Accounting
Example:
UC
Document Number / Required / The unique identification value assigned to a business event as it is processed in SAP; the system automatically creates and assigns document numbers as each document is posted--manual assigning of document numbers is not possible.
Example:
190000008
Fiscal Yesr / Required / The fiscal year for which this transaction is relevant
Example:
2005
Reason for reversal / Required / Indicates period for reversal or whether an accrual/deferral
Example:
01
3. / Select to the left of Test Run.
/ This step is performed to display the selected documents to be reversed and to verify that the documents do not contain errors.
4. / Select to the right of Do not process.
Mass Reversal of Documents: Initial Screen

5. / Click .
Mass Reversal of Documents: Log Test run

6. / Review the displayed information.
/ The system displays the message, “Processing completed.”
/ Verify that all transactions displayed should be reversed. If applicable, a list of documents in the selected sequence that cannot be reversed is displayed after the table of documents that can be reversed. If all documents can be reversed, you will see the message, “All documents can be reversed” in this area.
7. / Perform one of the following:
If You Want To / Then / Go To
Drill-down to display individual transactional results of the pending reversal / Click on the Document number to be displayed. / Step 8
Reverse the selected documents / -- / Step 11
Exit the transaction / -- / Step 12
Display Document: Overview

8. / Review the displayed information.
9. / Click .
Mass Reversal of Documents: Log Test run (2)

10. / Return to Step 7.
11. / Click .
Mass Reversal of Documents: Log Upd. run

12. / Click until you return to the SAP Easy Access screen.
/ The system displays the message, "Processing completed.”
13. / You have completed this transaction.
8/16/2017
Ver: / 07_GL_F.80_Mass Rev Acctg Docs_R1_GLMgmt_01.udc
© University of Cincinnati / 1/9
Work Instruction
Functional Area: General Ledger / Mass Reversal of Accounting Documents
Result
You have reversed a series of accounting transactions that had posted in the current/open period/month.
Comments
Use this transaction with extreme care. Verify that the proper documents are being reversed and that the total number of documents to be reversed is correct. Also verify that the correct transactions are then posted to account for the financial activity that did occur, if applicable.
8/16/2017
Ver: / 07_GL_F.80_Mass Rev Acctg Docs_R1_GLMgmt_01.udc
© University of Cincinnati / 1/9