MANUAL SOLICITATION NOTICE
(June 2018)
You may use this template to send solicitation notices to bidders who do not have a fax number or email address on the Bidders List.
Formal sealed invitation for Bids and Requests for Proposals must be posted to the State Procurement Online System and sent to vendors on the Bidders List, unless you obtain an approved Alternate Procurement Request (see N.D.C.C. § 54-44.4-09 and N.D.C.C. § 54-44.4-11).
The State Procurement Online system sends notices by fax and email to vendors on the Bidders List. However, some vendors have not provided a fax number or email address. When issuing a solicitation, the Procurement Officer must notify these vendors by mail. The SPO Online system indicates which vendors do not have fax or email, with a “YES” in the column labeled “MUST SEND MAIL.”
You may contact the vendor to get a fax or email and update the solicitation bidders list. The updated information will be saved in the solicitation record in SPO online.
However, updates made in the SPO Online system do not update the Bidder Profile in PeopleSoft/Oracle. The vendor must complete a Notification of Change Form to update that profile.
Contact the State Procurement Office at 701-328-2740 or for assistance or to provide suggestions.
NOTE: DELETE ALL INSTRUCTIONS BEFORE PRINTING.
STATE OF NORTH DAKOTA
AGENCY OR INSTITUTION NAME
ADDRESS
CITY, STATE ZIP
SOLICITATION NOTICE
Date
Your company is on the Bidders List to receive notices of State bidding opportunities; however, we do not have an email address for your company. If you provide an email address, you could receive these notices immediately when the solicitation is issued. Simply fill out the information on the next page of this letter and send it back to the State Procurement Office to update your bidder profile.
The State of North Dakota has issued the following opportunity:
Solicitation Number: Insert Number
Type: Insert Type, example: Request for Proposal, Invitation for Bid, etc.
Title: Insert Title
Issuing Agency: Insert Agency
Issued: Insert Date
Deadline for Questions: Insert Date and Time (if applicable)
Closes: Insert Date and Time
Procurement Officer: Insert Name
Telephone: Insert Telephone
TTY: 711
Fax: Insert Fax
Email: Insert Email
Short Description: Insert Solicitation Description
This is the only notice you will receive. This solicitation and all related documents can be obtained from the link: https://www.nd.gov/omb/vendor/bidding-opportunities-spo-online
Please contact the Procurement Officer if you have any questions or are unable to obtain the documents from the website.
Thank you for your interest in doing business with the State of North Dakota!
Insert Name
Insert Title
Your company does not have a valid email or fax number on the North Dakota Bidders List. If you provide an email address, you will receive notices immediately when the solicitation is issued.
Please provide updated contact information and we’ll update your bidder profile.
Bid Contact Information – Person designated to receive solicitation notices.
Vendor NameContact Name / Telephone Number / Fax Number
Business Email / Company Website Address
Does this Bid Contact Information replace an existing bid contact?
oNo oYes – Name of Contact To Be Deleted from Bidder Profile:
Street Address / City / State / ZIP Code
Signature of Authorizing Agent / Date / Telephone Number
Printed Name / Title
Additional Contacts:
Contact Name / Telephone Number / EmailReturn information by mail to: Return information by email to:
State Procurement Office Email:
14th Floor Capitol Tower Fax: 701-328-1615
600 East Boulevard – Dept. 012
Bismarck ND 58505-0310 Contact: 701-328-2683