Private & Confidential

Name

Address

1

Name

Number

DateEmail

1

Dear

Managing Sickness Absence – Outcome of Stage 3 meeting / final review

This letter will be sent ideally on the same day as the meeting but if not within 4 calendar days

Save: save to the ePF.

I write to confirm the outcome of the formal meeting held on <date>, attended by yourself, <name (job title)>, <name (job title)> and <name (job title)>, this is that you have been dismissed from employment with Hampshire County Council on the grounds of medical capability.

OR<introductory paragraph plus>

You were advised prior to the meeting of your right to be accompanied and NAME attended the meeting with you.

OR -If employee was unrepresented at meeting the following paragraph should be added

You were advised prior to the meeting of your right to be accompanied and you confirmed at the start of the meeting that you were happy for this to proceed unaccompanied.

Key elements:

  • Refer to relevant meetings/discussions/correspondence/formal warnings
  • Confirm if redeployment status will be provided
  • Confirm if reasonable adjustments have been considered and why they have been rejected.

Either

You are entitled to <X> weeks' contractual notice, paid at full pay, and you will receive payment for any accrued unused annual leave in your final salary. All payments will be subject to normal taxable deductions.

Or

You are entitled to <X> weeks' notice and you will therefore receive a payment equivalent to <X> weeks' salary in lieu of your notice period along with a payment for any accrued unused annual leave. All payment will be subject to normal taxable deductions. HR note –pay in lieu of notice must be approved by an SHRA prior to agreement.

Therefore this letter confirms your present employment is to end on the grounds of medical capability with effect from <date of termination>.

You have the right to appeal against this decision in accordance with the Managing Sickness Absence Policy, a copy of which you have already received.

The grounds of your appeal may be either medical or non-medical and therefore you are advised to discuss the basis of your appeal with your HR caseworker prior to submitting it.

Your appeal must be in writing and must state the grounds and scope of your appeal. Any appeal must be lodged within 10 calendar days of the date of our meeting, by[insert date].

The style and content of this letter is of necessity formal, but I would like to say how sorry I am that the deterioration in your health has brought your service with Hampshire County Council to an end.

Yours sincerely

Full Display Name

Role / Chair of Panel

1