Based – Huddersfield
Responsible to / Marketing Manager
Responsible for / n/a
Position purpose and objectives / Salary
Hours
Location / Up to £22,000 depending on experience
35 hours per week
Huddersfield
Working within the Membership & Marketing team, the role of the
Events & Sponsorship Co-ordinator is to develop, co-ordinate and deliver a 12 months event calendar which includes a range of events such as; networking events, training/information seminars, business forums, conferences, dinners and luncheons, whilst seeking and driving opportunities to generate income through sponsorship, attendance, and commercial activities.
Main Duties and Responsibilities
· Develop, co-ordinate and deliver a 12 month events programme which includes monthly networking events (Connections Count), training events (60 Useful Minutes), Local Business Forums, annual social events and 2 conferences; Kirklees Business Conference and Wakefield Business Conference.
· Maximise income through sponsorship opportunities, attendance, and commercial activities.
· Produce event budgets and monitor costs.
· Identify and book locations for the events, liaise with location management,
catering and other arrangements negotiating best rates at all times.
· Identifying, sourcing and liaising with suppliers, speakers, delegates and exhibitors.
· Work closely with the Membership team and Marketing Manager and contribute actively to decisions on marketing events.
· Compiling databases of likely interest, drafting and circulating emails, updating social media and telephoning individuals.
· Ensure website and Eventbrite booking system are up to date with event details.
· Set up and manage the delegate booking arrangements as appropriate for each
event, up to and including sending out invoices.
· Compile and send out speaker and delegate information.
· Manage the event on the day, including setting up, instructing external contractors and
internal staff.
· Event follow up, updating CRM and sending out post event evaluation.
Personal Profile
· Demonstrable previous experience in event management and sales (minimum 2 years experience)
· Commercially minded to generate sponsorship.
· Self-starter, working with minimal supervision.
· Excellent written English and oral communication skills for drafting and proof reading materials coupled with the ability to influence others in a positive manner.
· Excellent organisational skills, particularly in managing time and tasks.
· Ability to manage multiple projects, meeting all deadlines as well as exceptional attention to detail.
· Computer literate with experience of using Microsoft programmes, particularly MS Word, Excel and PowerPoint.
· Technical awareness to set up PowerPoint and other simple AV systems.
· The confidence to liaise with speakers, the media and a diverse range of external contacts.
· A welcoming and helpful approach when dealing with members in person at events
and over the telephone.
· Self-reliance, common sense, trust, integrity, and humour.
· Marketing experience and an understanding of the value of direct marketing in promoting
events to members.
· Local business knowledge and network and be able to identify business opportunities.
· Full clean UK Driving Licence
Job Description: Events & Sponsorship Co-ordinator (August 2017)