MAGOR WITH UNDY COMMUNITY COUNCIL
Planning and Resources Meeting 6.30pm 27 April 2009 Magor Church Hall
Present Chairman - Mrs O Evans, MBE
Vice- Chairman -Mrs D James
Councillors B Burt, L Cadwallader, R Finnigan,
Mrs C Hopkins, J Major, K Plow, Mrs K Ryder
Cllr J Harris (MCC)
Clerk in Attendance Mrs B Lloyd
Members of Public 1
Cllr Mrs O Evans, MBE thanked the Community Council for flowers and cards after her hospital stay. She also said she had written to Mrs Lloyd, on behalf of the Council, after receiving letter of resignation.
Cllr Mrs D James welcomed Cllr Mrs Evans, MBE, back to the meeting and that she would be chairing this meeting.
1. APOLOGIES
Cllr Mrs S Sandham
2. DECLARATIONS OF INTEREST IN ITEMS ON THE AGENDA
Cllr J Major – agenda item, 4 Planning as member of MCC planning committee.
Cllrs L Cadwallader and R Finnigan agenda item 3 Strategy Rockfield as residents of Rockfield
Cllrs L Cadwallader and R Finnigan agenda item 13 Notice Board as members of the allotment association
Cllr L Cadwallader agenda item 7 Musla management agreement as member of MUSLA
3. STRATEGY RE ROCKFIELD CANDIDATE SITE
Cllr Mrs Hopkins reported there is a shortfall of leisure facilities within the village as identified in a recent report by MCC. The candidate site at Rockfield would put pressure on the village and it was essential the infrastructure was in place and Community Council should robustly object to the proposals. Cllr Mrs D James reported the Council had objected to the candidate site in their reply regarding the Local Development Plan, as any future development should have the infrastructure in place first.
Cllr Cadwallader said looking at potentially 500 houses with an increase of 1500 in population.
Council agreed to
a) Request meeting with Mr S Greensalde re the candidate site and S106 money from the site
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b) Contact OVW re advice re objecting to candidate sites
4. PLANNING
The following planning applications were considered by Council
Cllr J Major took no part in any decision. Cllrs Cadwallader, Plow took no part in the decision for DC/2009/New Community Hall
DC/2009/00341 One or two-storey extension including garage Sycamore Cottage – approve subject to neighbours
DC/2009/00351 New Community Hall with associated works, including car park 3 field site. Approve subject to MUSLA name being removed from front of building. Bridge over reen should be steel and not wood. Roof preferably dark green colour. An observation was made regarding provision of external access for youth facility.
All agreed.
DC/2009/00275 Certificate of proposed lawfulness use of development 2 Willowbrook Sycamore Terrace. Approve subject to neighbours.
DC/2009/00240 Change of use of office to a one-bedroom dwelling Stainless Steel services West End. Refuse – inadequate floor area, sewage, no access to garden.
DC/2009/00385 Conservatory Whitewick House Vinegar Hill – approve subject to neighbours consultation.
5. PLAY EQUIPMENT MAGOR PLAY AREA
All agreed to repairs to safety surfacing and roundabout . Agreed to instruct MCC re replace safety surfacing and Cllr Major to investigate cost of roundabout. Agreed Mrs Lloyd to proceed with either MCC or other contract re the roundabout repair.
6. HEALTH AND SAFETY EXPENSES
Cllr K Plow and Mrs Lloyd had liaised regarding this matter – agreed to request Mistral Services arrange the health and safety report subject to cost. Mistral services would be contacting Mrs Lloyd with cost.
7. MUSLA MANAGEMENT AGREEMENT
Mrs Lloyd reported that the Chair/Vice-Chair/Acting Chair had authorised remedial work on the tennis courts of £350 to ensure that they were re-opened as soon as possible
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It was agreed that Cllr Mrs Hopkins, B Burt, Cllr Mr K Ryder and Mrs Lloyd arrange to meet with MUSLA and Tennis club to look at agreement. One suggestion was an annual fee for tennis club for use of courts.
Agreed to
a) Arrange meeting for 7 May 2009
b) Contact Tennis club to inform them that the remedial works will take place week beginning 4 May 2009.
8. RISK ASSESSMENTS 2009/10
Agreed to look at expanding risk assessments – contact OVW for advice and also MCC
9. FLORAL DECORATIONS
Cllr Mrs C Hopkins declared an interest in this item and took no part in any decision
All agreed to continue to use the local resident to supply the flowers. Cllr J Major said how lovely the flowers were last year and that helped considerably in the village winning the Best Kept Village Competition.
10. BEST KEPT VILLAGE COMPETITION
All agreed to enter the competition and Mrs Lloyd to send out letters to businesses, MCC, schools and pubs informing them that the village was entering the competition again.
11. DOG BINS
It was agreed the two locations for the bins should be
a) Church Road
b) Withy Close car park
Mrs Lloyd to liaise with Highways.
12. HEDGES AND TREES
Cllr Cadwallader reported an anomaly with whom responsible for hedgerows in the Rockfield area. Agreed to contact MCC for clarification and also to look at footpath within site.
Cllr Mrs K Ryder left at 7.55pm
13. NOTICE BOARD
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Mrs Lloyd reported that the notice board could not be placed in location by Mayfaire stores. It was agreed that the notice board be installed at Undy Allotments. All agreed.
14. DATE OF NEXT METING
Annual General meeting to be followed by Ordinary Meeting 6.30pm
11 May 2009 Undy Church Hall
15. STAFF MATTERS
Pursuant to section1 (2) of the Public Bodies (Admission to Meetings) Act 1960 it is resolved that because of the confidential nature of the business to be transacted the public and press may not be admitted during this part of the meeting
Mrs Lloyd had tendered her resignation from the Council. Cllr Mrs Evans, MBE, had sent a letter to Mrs Lloyd thanking her for her services to the Council. Mrs Lloyd said how much she had enjoyed the job and wished the Council well for the exciting future. She suggested a sub committee be formed to advertise and appoint clerk. Agreed to discuss at next meeting
Agreed Mrs Lloyd to take advice re pension contributions
Cllr Mrs Hopkins reported the Police would like a mid monthly meeting – agreed to find out dates and inform Cllrs.
Cllr Mrs Hopkins also suggested a room for clerk in the Police station – contact Inspector Walker.
The following matters were raised
Cllr Mrs Hopkins concerned re aspects of Safe routes to School plan and felt CC should be involved in outset - agreed to contact MCC
Cllr Cadwallader asked about replacement bollards Undy end of village – contact R Joy, MCC Also ‘go slow’ sign not re-instated – contact M Davies MCC.
Cllr Major reported a resident had looked after a footpath for many years – agreed to contact him and thank him for his community spirit.
Cllr Mrs D James reported that she would be unable to take the chair due to ill health but expressed an interest in remaining as Vice-Chair