Magic Medical Records Management Module
Remote Coding Routines User Manual
Version: MG MRM 190 Release 5.5
MEDITECH
Copyright by Medical Information Technology, Inc.
MEDITECH Circle, Westwood, MA 02090
781-821-3000
This information is proprietary and should be treated accordingly.
1
Remote Coding Routines User Manual TABLE OF CONTENTS
1 Coder Worklist Routine...... 1
1.1 Sort List Screen...... 1
1.2 Status Screen...... 2
1.3 Scan User Message Screen...... 3
1.4 Admin Router Message Screen...... 4
1.5 Physician Query Form Screen...... 5
1.6 Cancel Physician Query Form Screen...... 6
1.7 Reprint Physician Query Form Routine...... 7
1.8 View Messages, Comments, and PQFs Screen...... 8
2 Scan User Message Worklist...... 9
2.1 Sort List Screen...... 12
2.2 View Messages, Comments, and PQFs Screen...... 13
2.3 Scan User Message Screen...... 14
2.4 Enter Comments Screen...... 14
2.5 Print Screen...... 15
3 Admin Router Worklist...... 16
3.1 Status Screen...... 20
3.2 Sort List Screen...... 21
3.3 View Messages, Comments, and PQFs Screen...... 22
3.4 Enter Comments Screen...... 23
3.5 Find Account Screen...... 24
3.6 Add Deleted Account Screen...... 24
INDEX...... 25
1
Coder Worklist Routine (1) Page 1
Chapter 1: Coder Worklist Routine
1.1: Sort List Screen
This screen appears after you select the Sort Function from the Coder Worklist
Routine.
Use this screen to enter the primary and secondary data fields as the criteria
by which you want to sort the worklist.
@Screen.sample.fields(MRM.ABS.PAT.opt.sort,Sort List)
Status Screen (1.2) Page 2
1.2: Status Screen
This screen appears after you select the Status Function in the Coder Worklist
Routine.
Use this screen to enter a new coding status for the account.
@Screen.sample.fields(MRM.ABS.PAT.opt.status,Status)
Scan User Message Screen (1.3) Page 3
1.3: Scan User Message Screen
This screen appears after you select the Scan User Message Function in the
Coder Worklist Routine.
Use this screen to enter messages for the scan user and view existing messages.
This screen displays the following patient data:
* Name
* Class
* Unit number
* Account number
* Discharge/service date
The screen displays any existing messages, including the following message
data:
* Message number
* User name
* Date/time of the message.
@Screen.sample.fields(MRM.ABS.PAT.scan.user.msg.ee,Scan User Message)
Admin Router Message Screen (1.4) Page 4
1.4: Admin Router Message Screen
This screen appears after you select the Admin Router Message Function in the
Coder Worklist Routine.
Use this screen to enter messages for the routing administrator and view
existing messages. For example, you can request a specific action.
This screen displays the following patient data:
* Name
* Class
* Unit number
* Account number
* Discharge/service date
The screen displays any existing messages, including the following message
data:
* Message number
* User name
* Date/time of the message.
The message you enter appears on the Administrator Router Worklist.
For accounts at a coding status of ASSIGNED, the status changes to PENDING
after you file the message.
@Screen.sample.fields(MRM.ABS.PAT.adm.router.msg.ee,Admin Router Message)
Physician Query Form Screen (1.5) Page 5
1.5: Physician Query Form Screen
This screen appears after you select the Physician Query Form Function from the
Coder Worklist Routine and then select the Enter Physician Query Form option
from the drop-down menu that appears.
Use this screen to enter a physician query form for a selected patient.
@Screen.sample.fields(MRM.ABS.PAT.opt.phys.query.frm,Physician Query Form)
Cancel Physician Query Form Screen (1.6) Page 6
1.6: Cancel Physician Query Form Screen
This screen appears after you select the Physician Query Form Function from the
Coder Worklist Routine and then select the Cancel Physician Query Form option
from the drop-down menu that appears.
Use this screen to cancel a physician query form for a selected patient.
@Screen.sample.fields(MRM.ABS.PAT.opt.phys.query.frm.cancel,Cancel Physician)
Reprint Physician Query Form Routine (1.7) Page 7
1.7: Reprint Physician Query Form Routine
Use this screen to reprint a physician query form for a selected patient.
@Screen.sample.fields(MRM.ABS.PAT.opt.phys.query.frm.reprint,Reprint Physician
Query Form)
View Messages, Comments, and PQFs Screen (1.8) Page 8
1.8: View Messages, Comments, and PQFs Screen
This screen appears after you select the View Messages Function.
Use this screen to view
* All messages between the coder and both the routing administrator and scan
user.
* Any messages regarding query forms.
* Any comments entered by the routing administrator and scan user.
* Any comments entered on patient folders in the Scan Form or Assign Form ID
Routines.
Note: You can view comments entered on multi-patient folders in the Assign Form
ID Routine.
The system sequentially numbers each comment or message type and the most
recent comment or message appears at the top of each field. You can scroll
within each field to view all associated text. To navigate among the message
types and comments, use the <Tab> and <Shift> + <Tab> keys.
The following information prefaces each message or comment:
* A message or comment number
* The user name
* A date/time stamp
The number of unanswered messages pending for the routing administrator appears
in the New Messages field at the bottom of the screen under the worklist
section.
@Screen.sample.fields(MRM.ABS.PAT.msgs.comm.pqf.view.coder,View Messages)
Scan User Message Worklist (2) Page 9
Chapter 2: Scan User Message Worklist
Use this routine to assign scan users to patient accounts. You can process
patient accounts, respond to messages from coders, and enter comments.
Only accounts for which a scan user message was created by the coder appears on
this worklist. The worklist screen displays patient account information and
associated messages.
As a scan user, you can use this routine to assign and unassign yourself to
patient accounts. A blank field in the Scan User field denotes an unassigned
account. Multiple scan users can access the worklist simultaneously.
Using the Scan User Worklist
From the function buttons at the top of the screen, select the functions you
want to perform.
To Use this Function
------
Change the sequence of accounts displayed on the Sort
worklist based on the predefined criteria
View messages, comments, and physician query forms View Messages
for a selected account
Respond to messages associated with a selected account Respond to Message
Enter comments you want to associate with the account Enter Comments
Print a worklist of the account information and Print
messages requesting action
To assign or unassign an account to yourself, you can do any of the following:
* Click the account
* Press the Right <Ctrl> key.
* Press <Enter>
After you assign an account to yourself, a check mark appears next to your name
and your user name from the User Profile Dictionary appears in the account
list. If you select an already assigned account, a message warns you that this
action overrides an existing account assignment.
At the bottom of the screen under the worklist section, the system displays
the number of new messages added to the worklist but not yet checked by a scan
user.
Scan User Message Worklist (2) Page 10
Sort Function
Use this function to change the sequence of accounts displayed on the worklist,
based on the predefined criteria you select.
After you select this function, the Sort List screen appears and you can enter
the data fields by which you want to sort the worklist. After you file this
screen, the worklist displays the sequence of accounts based on the data fields
you enter.
When you first sign onto the system, the system defaults to the previous sort.
You can select from the following sort options.
* Pt name (A -> Z)
* Pt class (A -> Z)
* Discharge/svc date (descending order)
* Coding status (UNASSIGNED, ASSIGNED, PENDING, HOLD, or COMPLETE)
* Coding priority (1, 2)
* Length of service (descending order)
* Available date (descending order)
View Messages Function
Use this function to view all messages, comments, and physician query forms for
a selected account.
After you select this function, the View Messages, Comments, and PQFs Screen
appears.
Respond to Message Function
Use this function to respond to messages associated with a selected account and
to view existing messages from coders.
After you select this function, the Respond to Scan User Message screen
appears. Messages from coders appear in sequential order (with the newest
message first) in the View Existing Messages field at the top of the screen.
After you enter and file a message, the system sends the response to the Coder
Worklist. The message number, user name, date, and time appear at the end of
the message.
Enter Comments Function
Scan User Message Worklist (2) Page 11
Use this function to enter comments you want to associate with the account.
After you select this function, the Enter Comments screen appears and you can
enter your comments on that screen.
Print Function
Use this function to print a worklist of account information and messages
requesting action.
After you select this function, the Print Screen appears.
The report you print includes the following information:
* Unit number
* Account number
* Patient name
* Discharge/service date
* Chart location (of checked-out portions of the medical record)
* Message
The report header contains the scan user name and the run date and time.
You can sort by unit number or terminal digit order.
@Screen.sample.fields(MRM.ABS.PAT.scan.user.wlist,Scan User Message Worklist)
Sort List Screen (2.1) Page 12
2.1: Sort List Screen
This screen appears after you select the Sort Function from the Coder Worklist
Routine.
Use this screen to enter the primary and secondary data fields as the criteria
by which you want to sort the worklist.
@Screen.sample.fields(MRM.ABS.PAT.opt.sort,Sort List)
View Messages, Comments, and PQFs Screen (2.2) Page 13
2.2: View Messages, Comments, and PQFs Screen
This screen appears after you select the View Messages Function.
Use this screen to view
* All messages between the coder and both the routing administrator and scan
user.
* Any messages regarding query forms.
* Any comments entered by the routing administrator and scan user.
* Any comments entered on patient folders in the Scan Form or Assign Form ID
Routines.
Note: You can view comments entered on multi-patient folders in the Assign Form
ID Routine.
The system sequentially numbers each comment or message type and the most
recent comment or message appears at the top of each field. You can scroll
within each field to view all associated text. To navigate among the message
types and comments, use the <Tab> and <Shift> + <Tab> keys.
The following information prefaces each message or comment:
* A message or comment number
* The user name
* A date/time stamp
The number of unanswered messages pending for the routing administrator appears
in the New Messages field at the bottom of the screen under the worklist
section.
@Screen.sample.fields(MRM.ABS.PAT.msgs.comm.pqf.view.coder,View Messages)
Scan User Message Screen (2.3) Page 14
2.3: Scan User Message Screen
2.4: Enter Comments Screen
This screen appears after you select the Enter Comments Function from the Scan
User Worklist Routine.
The following patient identification information appears at the top of the
screen:
* Name
* Patient Class
* Discharge or service date
* Unit number
* Account number
Use this screen to enter a free text comment. At the end of each comment, the
following information appears.
* Comment number (assigned sequentially by the system)
* User name
* Date and time of the entry
@Screen.sample.fields(MRM.ABS.PAT.comments.ee,Enter Comments)
Print Screen (2.5) Page 15
2.5: Print Screen
This screen appears after you select the Print Function from the Scan User
Worklist Routine.
Use this screen to print worklist account information and messages.
@Screen.sample.fields(MRM.ABS.PAT.opt.print.scan.wlist,Print)
Admin Router Worklist (3) Page 16
Chapter 3: Admin Router Worklist
As a routing administrator, you can use this routine to assign and unassign
patient accounts to coders. You can process patient accounts, respond to
messages from coders, and enter comments.
Accounts appear on the list based on the Populate Coding Worklist by parameter
in the MRM Enter/Edit System Parameters.
Using the Admin Router Worklist
From the function buttons at the top of the screen, select the functions you
want to perform.
To Use this Function
------
Manually change the coding status of an account Edit Status
or its coding status
Edit the priority associated with an account Edit Priority
Change the sequence of accounts displayed on the Sort
worklist based on the predefined criteria
View messages, comments, and physician query forms View Messages
for a selected account
Respond to messages associated with a selected account Respond to Message
Enter comments you want to associate with the account Enter Comments
Locate specific accounts Find Function
Delete selected accounts Delete Function
Return deleted accounts Add Function
Note: Multiple routing administrators can access this routine simultaneously.
However, after you select an account for an enter/edit function, the system
locks the account and displays an account lock message to any other routing
administrators who try to access the account at the same time. To proceed, you
can override the lock.
All accounts at a status of COMPLETED appear at the bottom of the worklist
Edit Status Function
Use this function to
Admin Router Worklist (3) Page 17
* Manually change the coding status of an account
* Identify the coder you want to assign to this account.
After you select this function, the Status screen appears.
Assigning and Unassigning Accounts
To assign or unassign an account, click the account and select this function.
Routing administrators can use this function to assign or unassign coding
assignments to remote coders.
After you assign a status of ASSIGN to an account, you can identify the coder
you want to assign to the account.
After you assign a coder to the account, the system designates a priority of 1
to the account. To override this priority, use the Edit Priority Function.
Note: Only routing administrators can reassign accounts to other coders.
Edit Priority Function
Enter a priority of 1 or 2.
After the routing administrator manually assigns a coder to an account, the
system automatically assigns the account a priority of 1. The account then
appears at the top of the queue on the Coder Worklist.
The system automatically assigns all other accounts a priority of 2 and queues
these accounts on the Coder Worklist immediately following any accounts
assigned by a routing administrator.
Use this function to edit the priority associated with an account.
For further information, see the topic Prioritization of Accounts in the MRM
Remote Coding User Manual.
Sort Function
Use this function to change the sequence of accounts displayed on the worklist,
based on predefined sort criteria (that is, data fields) you select.
After you select this function, the Sort List screen appears and you can enter
the data fields you want the system to use to sort the worklist. After you file
this screen, the worklist displays the sequence of accounts based on your
entries. When you first sign onto the system, the system defaults to the
previous sort.
You can select from the following sort criteria:
Admin Router Worklist (3) Page 18
* Pt name (A -> Z)
* Pt class (A -> Z)
* Discharge/svc date (descending order)
* Coding status (UNASSIGNED, ASSIGNED, PENDING, HOLD, COMPLETE)
* Coding priority (1, 2)
* Length of service (descending order)
* Available date (descending order)
View Messages Function
Use this function to view all messages, comments, and physician query forms for