PositionDescription

Operations Manager

TitleOperations Manager

Location Madison, WI (1241 John Q. Hammons Dr, Madison)

Degree Required Associates or Bachelor’s Degree in Management or Accounting

Job Type Full-Time, Non-Exempt

The Wisconsin FFA Foundation builds resources through the development of partnerships which support the Wisconsin FFA mission of premier leadership, personal growth and career success through agricultural education. There are three staff positions that coordinate all fund development efforts (corporate and individual sponsorships, direct mail solicitations, golf outings, state convention activities),outgoing communication (website, newsletters, email, social media, face-to-face meetings), manage the board and committees, enter and track data, and maintain the finances.

The successful candidate will report directly to the Executive Director of the Foundation. He or she must be self-driven and embrace the overall vision and strategic plan of the Foundation. Competencies needed include the following:

Competencies

  • Attention to Quality Detail – Completes tasks with a concern for all the details involved; monitors and checks work or information to meet quality standards.
  • Accounting and Financial Management – Mid-level accounting experience along with advanced spreadsheet management skills.
  • Customer/Client Focus – Ability to communicate, both verbal and written, to internal and external customer/client expectations.
  • Information Monitoring – Develops systems to collect and assess information needed to manage a process or project.
  • Project and Process Management – Establishes a course of action for self and others to accomplish goals, utilizing appropriate resources; follows up by monitoring results and evaluating their effectiveness.

Duties

Duties will include, but not be limited to the following:

  1. Manage Office and Accounting Operations – Is responsible for accurate and timely financial reporting, preparing annual budgets for board approval, regulatory reporting and policy compliance. Ensures all financial obligations of the Foundation are completed in a timely fashion. Manages the office environment to ensure an efficient and professional workplace.
  1. Data/Information Management – Enter all gifts and pledges into online software program, edit donor contact information as necessary, update monthly and quarterly campaign reports, monitor payment status, etc. Identify ways to organize data more efficiently and effectively.
  1. Accounting – Process accounts payable, prepare checks, reconcile bank accounts, run payroll, complete quarterly state and federal employer tax filings.
  1. Donor Relations – Delivery of donor customer service including onboarding and recurring communications, internal management of donor records including renewals, data management, donor recognition, etc.
  1. Board Liaison – Work with board as individuals, committees and full group in formal and informal methods to meet the goals and objectives outlined in the organization’s strategic plan.
  1. Event/Meeting Coordination – Organize logistical aspects of State FFA Convention activities, Career Show, golf outing registrations, board meetings, mailings.
  1. Administer Award Programs – Oversee the back-office management of award programs including thereceipt of applications, processing and distribution of awards and the required reports/documentation of such.

Technical/Professional Knowledge

  • Strong understanding of Microsoft Office (Word, Excel and Powerpoint) as well as an ability to learn new software programs. Ability to learn/use QuickBooks and E-Tapestry.
  • Strong FFA background and knowledge

Employee Signature Date

Supervisor Signature Date