Life Administrators Quick Training Guide

  1. Life Overview
  2. What Life is? Watch the video
  3. Six key areas of the screen
  4. A Life Site- a unique web space that may be as big or small as required and that may be sub-divided into sub-sites each managed by an individual or group of individuals. Hierarchy of sites. A site has a homepage, but is much more than just one page!
  5. Site Theme
  6. Look and feel of your site is determined by the Site Theme. Important to understand however that your school needs to operate within the Priory Group context and so you are requested not to modify some settings.
  7. Don’t modify the Header at the top-level site. Completed by SG and inherited from top-site. May modify the page. Please do not change the page background but you will notice that you can change the cells – currently 3 versions – I would recommend either the blue or green version not the rounded. The advanced tab will reset all your changes
  8. Site Map & Structure
  9. Critical for the development of your site. Currently a flat site. Your school site is in fact a sub-site of the Priory Group. This is in turn a sub-site of the Life Cloud. May create sites through the use of the site wizard or through the use of add site. Keep the structure relatively simple. Don’t create a site, where you simply require a new page. A site may have an unlimited number of pages.
  10. Site Order Display
  11. The default is that sites are listed in alphabetical order, but you may change their listing (not the structure). This affects where the site appears within any default site listing.
  12. User Display Preferences
  13. These are a whole range of settings controlled by the site administrator that impacts on how groups of users experience the platform for instance from what version of an editor they use to their ability to associate their Life account with social networking sites.
  14. Menu Administration
  15. This allows administrators to create a menu within the header to provide shortcuts to web addresses. These links may be to external web addresses or those within Life.
  16. Tagging
  17. Allows a site to be more easily found through a search on Life by categorising sites and resources.
  18. Recycle Bin
  19. Each site has its own recycle bin that may be managed by site administrators. When a resource is deleted it is automatically placed in the recycle bin.
  20. Notifications
  21. Notifications &/or alerts may be sent for some resources to show that a specific action has taken place. This control determines for which resources and actions an administrator may set a notification on a resource they create.
  1. Users & Groups.
  2. This allows an administrator to create and manage users (individually or in bulk) and user groups. Some groups will exist by default e.g. adults and students, specific year groups and others may be created e.g. classes, governors. An administrator may delete users through this facility. The control also exists at Sub-site level, but here an administrator may only populate the default user groups (Administrators, Teachers, Students).
  3. Site Security.
  4. This allows an administrator to set the visibility of a site i.e. whether it is accessible without logging in (the public at large) or specific groups of users. Each site/sub-site needs the security setting in order for users to access it.
  5. My Life Security.
  6. This allows school/college administrators to control the visibility of personal spaces. Teachers may be given edit rights to their students My Life whilst visibility (Read-only) may be extended to other users in the same year group.
  7. Creating and publishing a page
  8. Having created a site or site structure and set the permissions, teachers (and staff) with the appropriate rights will want to share content with their audience. They do this via the Add Stuff button. Once they are ready to share their page they publish it either via Edit the Page or Quick Publish.
  9. Preparation for the next training
  10. Ensure that each attendee for the next training has
  11. An account- Username and Password (which they know)
  12. A site in which they are going to work (e.g. a class or department site) and that:
  13. They have been added to the Site Administrators group for the site they are going to edit.