LIBRARY / MEDIACENTER

Staff Meeting

Minutes of January 11, 2006

In attendance: Gail Banwart, Sharon Baron, Paula Doherty, David Kent, Amy McClain, Nina Pitts, Dennis Sanford

  1. Minutes (June 5, 2005): Defer approving the minutes until the next meeting.
  2. “The” Move!: Nina and Paula met with Barbara and Matt yesterday to discuss building options, the following are thoughts from the LMC staff:

Building / Pros / Cons
A / Better accessibility
2 outside doors
accessibility of restrooms
Move would be easier
There is new wiring / Displacing DL & Massage Therapy (move to NOSC?)
Move cable feed for channel 21 (reroute cabling?)
F / Less $ for infrastructure / Displacing too many classrooms/ students
J / Least backfill / Too many distractions
Can’t supervise all areas at the same time

Nina has a document displaying the layout for each building on campus, including square footage.

Barbara would like Library stafffeedback.

Paula distributed a new timeline (from Barbara) for construction (ours hasn’t changed).The Library project will go out to bid in July, be awarded in September, and begin demolition during fall quarter. We’ll be moving in August or by the end of summer quarter.

  1. Applied Baccalaureate Pilot Application:Paula said the college has been working on the application this week. There will be four pilot programs in Washingtonand six colleges are competing. We’re applying for the Applied Baccalaureate in Management.

The degree will be articulated with our applied associate degree programs; it willprovide a solid foundation ingeneral education and include a management capstone project. If PC is awarded the pilot program, the library will receivestartup funds as well as an annual budget of $40,000.

  1. Campus Update: Paula is going to interview professional technical lead faculty next month on information competency. The purpose is to get baseline data--how Paula perceives this and ifit’s imbedded in their curriculum. We need the data and it is timely to the accreditation standard 2 committee.
    Location of newspaper delivery box—Matt suggested placing it by the “T” bldg., Paula and Nina suggested by the Auto Shop, since it would be more accessible to Library staff (Matt said this could work). Paula asked for alternative locations from staff. Matt also proposed building a new box.
  2. Reports:
  • Interlibrary Loans:The number of Interlibrary Loans was high for Fall Quarter, 2005. Carolyn limited the number of community patron orders but the bulk of the orders were students and faculty. Due to the fact that our next OCLC order will be based on the number of ILLs in the previous year, Carolyn recommends we discuss the maximum number of ILLs we will allow for the fiscal year.

There is a free, one time upload of records in OCLC, but there are unknown costs on an ongoing basis, Nina said they have been trying to get these costsbut are unable to get answers (will pursue this again). Nina noted that Carolyn would like to have more training in OCLC, maybe JoAnne and David would like to have more as well. Paula suggested that everyone look at the OCLC website for regional training opportunities.

  • Reference and Instruction: In the process of revising the collection, David is working on “S” and “T” and Gail is finished with her part of the collection (David was going to work on A-G and Q-Z). Paula finished reviewing “A” and “G.” Gail is working on “G” in the general collection. Paula noted there is a lot to pull from “T” and“Q” and might be a good section to put on NetCollect. Paula noted that in the “G” section, there were atlasesthat were focused on content areas instead of geography, and they were pulled for classification analysis; JoAnne has re-classified to the respective content sections of the collection.

The issue of available space for book orders when we are in our new temporary location was addressed--Midwest will usually ship when we’re ready to receive an order.

David started classes this week, there were three yesterday and one on Saturday. He noted he is combining content with library instruction.

  • Media: No report
  • Circulation:Janet said that the library has been busy, fall quarter was the busiest in along time, she feels there are more library oriented students. Gail said that there are more people at night. We’ll have to plan for our hours next year due to change in facilities.

At the circulation meeting copyright issues were discussed. There has been concern about copyright issues due to Philosophy articles that have been put on reserve (2 or 3); they have been in high demand and are not available electronically. Paula noted that it is a copyright infringement if more than one article is being copied from a book. Paula said to let her know of any copyright issues and she’ll contact faculty. Another option is the service that Zanadoo provides: they can put together a course pack of articles and get a copyright agreement,then it can be sold in the bookstore.

We used to have a copyright notice on the copy machine, Janet will check to see if it’s there.

David said he sent an email to nursing faculty at the end of fall quarter regarding multiple articles that students want on reserve. The students were assigned an article that couldn’t be found in a database. Maybe we should make the recommendation that faculty provide one copy of an article for students to copy. Paula suggested inviting herself, Sharon, Gail and David to meet with the nursing faculty at a departmental meeting to address these issues (for us and students) and what they need from us. We’ll need to make a list to take to the meeting:

  1. Coordinate better
  2. Better clarity, need to know Titles
  3. Call numbers preferred (they used to profice)
  4. Items get checkout over night and don’t come back

What about gifts, can we enter that in Voyager? (talk to JoAnne about different field options).

  • Systems /Processing: We’ve had a Voyager upgrade of significant complexity. Nina suggested keeping an eye on the modules as you use them and report to Shellie if there are any unexpected changes since Voyager 2001. The acquisitions functionality is different (Janet and Nina are working on this). David noted that the upgrade seems transparent so far.Since we are responsible for our authority records, we will need to spend some time developing a policy.
    This summer Sharon and Carolyn worked on retrieving payments for missing items and missing books are down to 25. We will need to revisit the forgiveness policy and suppression schedule.
  • Acquisitions / Cataloging: David said he gave JoAnne a book order recommendation before Christmas break.

VI.Next Meeting: February 9

Meeting adjourned at 2:42

Minutes submitted by Amy McClain

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